VILLAGE DISTRICT OF EIDELWEISS COMMISSIONERS MEETING May 28, 2013

The Board of Commissioners met in the District Office on Tuesday, May 28, 2013. In attendance were Commissioners Mark Graffam, Ron Sandstrom and Mike Smith. Also in attendance were Fred Gurley (highway), and Joe Rosenberg (resident). The meeting was taped by Tim Hughes.

At 2:31 pm the meeting was called to order by Chairman Mark Graffam.

1. Agenda

Mike Smith makes a motion to accept the agenda. Mark Graffam seconds the motion. Ron Sandstrom advises he must leave by 4:15 pm. The Non-Public Session will begin at 4:00 pm. The Public session will reconvene following the Non-Public Session if necessary. Motion is called to a vote and the agenda is accepted as amended 3-0.

2. Accounts Payable 3. Minutes

The minutes of 5/21 are reviewed. Mark Graffam adds ‘damaged’ to the requested approval for curb stop valves and ‘in Non-Public Session’ to the future discussion on contractors and contracts. Mike Smith adds the request for the DPW to explain the culvert issue on East Bergamo.

4. Highway Department

Fred Gurley reports that wash outs are being fixed from the weekend’s rain. West Bergamo has been graded. Como and St Moritz have been worked on. Gravel is being brought to the culvert on Lugano to re-cover an exposed section of the culvert. The end of the culvert across from 68 Eidelweiss Drive has been bent and will need to be replaced. Culverts are being cleaned as work is done in an area. The rake, shovel and pitchfork have been getting used as most of the debris is at the outlet ends. The whirl-a-way system will be used for additional cleaning of culverts. Branches and storm debris will be cleaned up. The ditches on Middle Shore will be worked. Fred Gurley will review the drainage on Upper Lakeview Drive near #10 to #14 for drainage issues. Water may be flowing from a private driveway across the road. A ditch line may be needed. A culvert on Winnegon will be checked and cleaned if needed. Road signs will be inventoried for an order to be placed. Big Loop Rd and Interlaken Circle will both be needed. Street sweeping will be done upon attachment of the new brushes for the broom. Fred Gurley discusses a trade show attended last Thursday. Equipment was on display; a new grader costs $250,000. Fred Gurley is informed that a new raft has been ordered and is to be placed at Boulder Beach when it arrives.

5. Road Review

Bern Drive will be marked off to delineate the section of the road to be raised.

1

6. Water System Planning

Paul Fluet has estimated that as built drawings for the Jungfrau to Reinach Forced Main Water Project will cost $500 to $1,000. The costs will be covered from remaining bond proceeds. Mike Smith makes a motion to approve up to $1,000 for the completion of as built drawings for the Jungfrau to Reinach Forced Main Water Project. Ron Sandstrom seconds the motion and the motion passed 3-0.

7. Scheduled Appearances

Resident Joe Rosenberg has come to the meeting, but was not scheduled prior to the meeting for an appearance. Mike Smith makes a motion to allow Joe Rosenberg to speak at the time of Scheduled Appearances. Ron Sandstrom seconds the motion and the motion passed 3-0.

Joe Rosenberg outlines and discusses his opinion on the VDOE audit. An attempt to define the question is made. Joe Rosenberg states that he is not claiming anything “fishy” is going on and admits that he was incorrect at the EPOA meeting when he claimed that over $100,000 was moved from the water system to the highway/operational budgets to the 45 persons present. Mr. Rosenberg outlines his belief that a separate entity was created when the water budget was separated out and began to be billed for in form of the water user fee. Joe Rosenberg is informed that no separate entity was created. Ron Sandstrom suggests that Mr. Rosenberg eliminate hearsay from his statements, write out his concerns and submit for review. Joe Rosenberg repeats that he is not making any accusations and states that he will review the information further.

8. Warrant Articles

The Jungfrau Pump Replacement project is discussed.

The All-Wheel Drive truck is discussed. Mark Graffam makes a motion to send letter to Morrison & Sylvester regarding the truck order. Ron Sandstrom seconds the motion. Discussion for motion amended to include a review of the correspondence by Attorney Dan Crean. Letter to state order canceled. Motion called to a vote and the motion passed 3-0. The option of ordering a Western Star is discussed. Mark Graffam makes a motion to pursue a quote from McDevitt Truck on a 5 year lease for a Western Star all-wheel drive truck matching the current specifications. Ron Sandstrom seconds the motion. Discussion on lease options is held. An Escape Clause is to be included with any lease. McDevitt Truck will be questioned regarding the outfitting of plow equipment on the truck. Motion is called to a vote and the motion passed 3-0.

9. Commissioners Reports

Mark Graffam states that a budget for canoe racks is expected from the EPOA. The application for spreading of the beach sand is to be completed for submission to NH Departmental Services (DES). NH DES has reviewed the map information contained in the application and stated is OK.

Ron Sandstrom reports that he is finalizing the spreadsheet of ongoing projects.

2

Mike Smith reports that the Loon nest washed out from run-off due to the recent rains. It appears that the Loons are rebuilding. The lake level will be watched for distance from the new nest.

10. Signature Items 11. Correspondence

A memo to dam operators regarding the need for stability of pond levels for nesting Loons has been received.

Insurance Agent Melcher & Prescott are closing the Chocorua office and consolidating in Moultonborough.

NH Municipal Association has sent the weekly Legislative Bulletin. The casino proposal and gas tax increase proposed have both failed to pass.

12. Administration

The payroll report is presented. Report and time cards are reviewed and discussed. Mark Graffam makes a motion to approve the payroll report at $5,991.55. Mike Smith seconds the motion and the motion passed 3-0.

Mark Graffam makes a motion to send Gloria Aspinall a thank-you letter for her work on the beaches. Ron Sandstrom seconds the motion and the motion passed 3-0.

Picnic tables are discussed. Mike Smith makes a motion to approve up to $300 for the purchase and staining of 2 picnic tables for the beaches. Ron Sandstrom seconds the motion and the motion passed 3-0.

13. Old Business
14. Other Business
A culvert on East Bergamo may have standing water inside. Fred Gurley will be asked to check.
15. Public Comments

At 4:15 pm Mark Graffam makes a motion to enter Non-Public Session pursuant to RSA 91-A:3, II (a) employment matters, (d) property matters and (c) reputations. Mike Smith seconds the motion. Motion called via roll call vote Mark Graffam yea, Ron Sandstrom yea, and Mike Smith yea, and the motion passed 3-0.

At 5:00 pm Mark Graffam makes a motion to recess the Non-Public Session until 8 am Wednesday, May 29, 2013 and to create and deliver a memo to Fred Gurley. Ron Sandstrom seconds the motion and the motion passed 3-0.

Mark Graffam makes a motion to seal the minutes of the Non-Public Session. Mike Smith seconds the motion and the motion passed 3-0.

Respectfully submitted, Nancy E. Cole, Administrator

3