VILLAGE DISTRICT OF EIDELWEISS COMMISSIONERS MEETING June 4, 2013

The Board of Commissioners met in the District Office on Tuesday, June 4, 2013. In attendance were Commissioners Mark Graffam, Ron Sandstrom and Mike Smith. Also in attendance was Fred Gurley (highway).

At 2:30 pm the meeting was called to order by Chairman Mark Graffam.

1. Agenda

Mike Smith makes a motion to accept the agenda. Ron Sandstrom seconds the motion and the motion passed 3-0.

2. Accounts Payable

15 checks for $14,713.44 are presented. Checks and invoices are reviewed and discussed. A follow up will be made on a charge from UNH T2 for a canceled class. Check will be held. Mark Graffam makes a motion to approve 14 checks for $14,533.44. Mike Smith seconds the motion and the motion passed 3-0.

3. Minutes

The minutes of 5/28 are reviewed. Mark Graffam adds recessing of the Non-Public Session.

Mark Graffam makes a motion to approve the minutes as amended. Ron Sandstrom seconds the motion and the motion passed 3-0.

4. Highway Department

Fred Gurley reports that two picnic tables were picked up and stained; one has been placed at Boulder Beach, the other at Eidelweiss Beach. The rocks that slid to the steps at the Jungfrau Pump Station have been put back into place. Culverts have been cleaned, potholes filled in, and ditches cleaned and checked on Upper Lakeview, Winnegon and Middle Shore. Discussion on drainage in the area of Little Shore and West Bergamo is held; drainage in this area was established by Great Northern. A metal culvert on Eidelweiss Drive will be fixed at the inlet. Run-off on Visp Rd will be checked. A metal culvert removed from Forclaz is to be brought for scrap to Rte 41. Mark Graffam makes a motion to develop a policy to allow a specific amount of time to elapse for a metal culvert to be brought to Rte 41 for salvage. Ron Sandstrom seconds the motion and the motion passed 3-0. A quote for steel is reviewed. Mark Graffam makes a motion to approve a purchase order for $485.96 for the purchase of steel for the wing stand, tail gate rack and grader shoes. Mike Smith seconds the motion and the motion passed 3-0.

5. Road Review

Fred Gurley will follow up on the schedules for crack sealing and chip sealing Eidelweiss Drive and Appenvel Way. The culverts on Eidelweiss Drive at Boulder Beach will be worked on this week.

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6. Water System Planning

A map of the distribution system with valve locations that was created by Paul Fluet in 1998 has been identified as the best starting point for the development of asset management maps. Copies have been requested. A meeting will be held with Scott Hayes, Water System Operator, for discussion on creation of the asset management maps. The new handrail at Jungfrau has been installed. A nice job was done by Norm Garside. Additional work needed at pump stations is reviewed. Mark Graffam updates the repair list to include removal of the shingles at the Reinach Station prior to placement of the metal roof. An updated proposal will be requested. The SCADA system is discussed. A full system overview will be requested from Jason Roache of Northeast System Controls.

7. Scheduled Appearances 8. Warrant Articles

The all-wheel drive truck will be discussed with McDevitt Truck representatives next week. The Jungfrau Pump Skid bids were due by noon today. Three bids are opened and reviewed.

R. E. Prescott, Exeter NH: Hampshire Pumps, Manchester NH: Water Industries, Alton NH:

$41,227 $48,450 $52,560

One informational packet from Hayes Pumps did not contain a bid number.

Mike Smith makes a motion to send the R. E. Prescott bid to Engineer Paul Fluet for review. Ron Sandstrom seconds the motion and the motion passed 3-0. The lead time for building of the pump skid will be requested.

9. Commissioners Reports

Mark Graffam reports receipt of an email questioning the process of establishing the VDOE and Madison tax rates. Discussion on the process and the posting which elicited the original question is held. Beaches and persons bringing dogs to the beach, canoes, canoe racks, and enforcement are discussed. Street signs are needed at some intersections. Mark Graffam makes a motion to order five Interlaken Circle road signs for $75. Ron Sandstrom seconds the motion and the motion passed 3-0.

Mike Smith reports the Loons are rebuilding a nest. The pond level should be kept as stable as possible. Mike Smith will advise on removal and replacing of boards from the dam.

10. Signature Items

An application for a Driveway Permit for Construction for 32 Oak Ridge Road for paving has been received and is reviewed. The application does not include the drawing reflecting grade at the meeting with the road. Area will be viewed. Permit will not be issued at this time.

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A request for inspection and issuance of a Driveway Permit for Operation has been received for 9 Eidelweiss Dr. The installed driveway is discussed. A review of the driveway will be held at the site on Tuesday, June 11 at 2:15 pm.

11. Correspondence

The NH Municipal Association has sent the monthly NewsLInk. This bulletin contains an article on RSA 91-A, and the release of public documents.

The NH Municipal Association has sent the weekly Legislative Bulletin.

12. Administration

The monthly check for the Coleman Tower Site lease has been received.

The water usage daily report for May has been completed and distributed.

13. Old Business
14. Other Business 15. Public Comments

At 4:50 pm Mark Graffam makes a motion to adjourn the meeting. Mike Smith seconds the motion and the motion passed 3-0.

Respectfully submitted,

Nancy E. Cole Administrator

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