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VILLAGE DISTRICT OF EIDELWEISS COMMISSIONERS MEETING October 29, 2013
The Board of Commissioners met at 10:00 am on Tuesday, October 29, 2013. In attendance were Commissioners Ron Sandstrom, Mark Graffam and Mike Smith. Also in attendance were Paul Fluet and Nick Sceggell of Fluet Engineering Associates; a division of Dubois and King.
At 10:00 am the meeting was called to order by Chairman Ron Sandstrom.
[expand title="Search Text"] Fluet reviews the technical specifications for the needed 400 foot extension of the Huttwil water main. The plan includes a new service line for the service at #8 Huttwil in addition to the new service line for #6 Huttwil. Discussion turns to the manner in which the end of the line will be closed; cap or valve placement. Mark Graffam makes a motion to include a valve and blow off for the end of the water line. Ron Sandstrom seconds the motion and the motion passed 3-0. The project is further discussed. Plans for the request for proposal are outlined. Mark Graffam makes a motion to have Paul Fluet Associates develop a bid package for construction of the Huttwil water main next year. Ron Sandstrom seconds the motion. Discussion ensues on the completion date to be included in the bid package; 2013 weather permitting or 2014? The cost will be $4,000. Mark Graffam makes a motion to modify the motion on the floor to authorize Paul Fluet Associates; a division of Dubois and King up to $4,000 for development of the bid package. Ron Sandstrom seconds the motion and the motion passed 3-0. Plans and specifications should be completed for November 8.
Storm water management is discussed. Drainage throughout the District is reviewed. Discussion on the consideration of all water from Oak Hill is held. An increase in private property owner complaints about road drainage is outlined. Discussion is held on an update to RSA 149i allowing for the establishment of a Storm Water Utility Commission and assessments to properties for storm water management. Treatment issues relating to storm water is discussed. Paul Fluet outlines a general need to focus on volume of water when creating drainage and not the substance of the water. Road protection is the primary concern in the establishment of a drainage plan. Discussion turns to the design for Oak Ridge Road. Nick Sceggell outlines that the design established took into account carrying all water contributed from Oak Ridge Road. Phase II of the reconstruction of Oak Ridge Road is discussed. Nick Sceggell states that this phase, as designed, does not necessarily account for all aspects of the planned outlets further downstream. Mark Graffam makes a motion to request an estimate for creation of a Storm Water Management Plan based upon a hydrological study to be done on Oak Hill. Ron Sandstrom seconds the motion and the motion passed 3-0. Paul Fluet will develop a quote. The Driveway Ordinance proposed changes are discussed. Mark Graffam questions if the drainage system will accept driveway and property waters being directed towards the roads. The overall effect of the flow will need to be evaluated for consideration of the downstream effects. Discussion on the layering of roads on Oak Hill is held; Oak Ridge Rd to Upper Lakeview Drive to West Bergamo Rd to Middle Shore Drive to the pond is outlined and reviewed. Paul Fluet states that the proposed changes to the Driveway Ordinance can be adopted prior to completion of the hydrological study and completion of the Storm Water Management Plan. Phase I of the Oak Ridge Road Project is discussed. Project management is discussed. Mark Graffam outlines a previous
discussion with David Chase of Conway for project management of road projects within the VDOE. Hiring inspection services is an option to be considered.
At 11:30 am the meeting recesses for travel to Oak Ridge Road. The meeting reconvenes at 11:40 am. Contractor Stewart Heath of R.L. Heath and Sons joins the meeting. Bill Bardz, property owner of #1 Oak Ridge Road also joins the discussion. The project is reviewed. A boulder is to be removed from the edge of the culvert at #1 Oak Ridge Road. A pine tree on the corner of the lot for #1 Oak Ridge road will be taken down. The property owner discusses other trees whose roots have been exposed but determines that these trees should not be taken down. Paul Fluet suggests that trees be individually reviewed for the potential need to remove them as the project progresses up the hill. The placement and depth of the ditches are reviewed. The center line of the road should be marked for use in distance calculations. Paul Fluet suggests the surveyor, Carl Johnson, be asked to return to mark the center line and check the location and depth of the culvert placed under the driveway for #1 Oak Ridge Road. Paul Fluet estimates that the visit would cost no more than $1,000. Mike Smith makes a motion to have surveyor Carl Johnson mark the centerline of Oak Ridge Road and set a benchmark for the height of the culvert at #1 Oak Ridge Road. Ron Sandstrom seconds the motion and the motion passed 3-0. Paul Fluet will contact Carl Johnson and arrange the visit. Paul Fluet or Nick Sceggell will return next week to review the project status.
At 12:25 pm Ron Sandstrom makes a motion to adjourn the meeting. Mark Graffam seconds the motion and the motion passed 3-0.
Respectfully submitted,
Nancy E. Cole Administrator
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