[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2014/11/Asset-Mngmt-063014.pdf"]VILLAGE DISTRICT OF EIDELWEISS
ASSET MANAGEMENT COMMITTEE MEETING
June 30, 2014

The Asset Management Committee met in the District office at 10:20 am on Monday, June 30, 2014. In attendance were Committee members Larry Leonard, Jay Buckley, Dinah Reiss, Nancy Cole and Larry Sodano. [expand title="More Text"]

At 10:20 am the meeting was called to order by Larry Leonard.

The agenda is distributed and reviewed.

Information available from NH DES and the federal EPA is outlined. Establishing Asset Management for the District to have in place going forward is discussed. Proper information will allow for desired service levels for the VDOE by enabling planning of service times and replacement times. Project planning around upcoming identified needs will be beneficial. Additional benefits obtained by having the information on all assets documented in a usable format are discussed. Implementation of the new work order procedure is outlined and discussed. The purpose is to obtain written documentation on the completion of every project for inclusion within an asset management database. Discussion on separating the water system and road infrastructure is held. Use of Excel as a beginning point of data gathering is held. Identifying and applying for applicable grants by the Committee is discussed. Possible application for a leak detection grant is being looked at by the Commissioners. Documentation and development of a Capital Improvement Plan are both needed and are both part of an Asset Management Plan. Listing of items to be cataloged to see where gaps exist in information. Documentation for the new pump being installed at Jungfrau will be completed on the work order issued for this project.

Identifying the next meeting date at each meeting is suggested by Jay Buckley.
Weekend access to information is questioned by Larry Sodano.

Dinah Reiss discusses the approved Warrant Article from the VDOE Annual Meeting for creation of a web based asset management system. Dinah Reiss recommends that this Committee review and recommend proceeding with the draft for completion of this project that was submitted to the Board of Commissioners by Mark Graffam earlier this year. Development of a bid package to obtain a price for gathering the information as outlined in this draft could be done. The knowledge of the cost that would be incurred would be beneficial so that all parties are aware. Curb stop locations are discussed. Cataloging this information is outlined. Discussion continues on obtaining data and software available for use in asset management projects. .

Next meeting will be held July 28th at 10:30 am.

Larry Leonard will talk to Ray Seeley about obtaining a sample of the GPS data that he states IWS has collected. Updating of card stock for curb stop valve locations when an error is found is discussed. The .pdf file of all curb stop information on record will be looked into for accessibility. Development of a bid package from the information submitted by Mark Graffam will be looked into. The draft document delivered by Mark Graffam is copied and distributed. Work completed in the 1990’s by Ned Connell that listed roads and culverts is discussed. The information on hand that is being used by the DPW is not complete. Nancy Cole states that she is uncertain if Ned Connell was the developer of this information.

The spreadsheet for pumps within the water system that is available will be distributed.

At 11: 45 am Larry Leonard makes a motion to adjourn the meeting. Jay Buckley seconds the motion and the motion passed unanimously.

Respectfully submitted,

Nancy E. Cole
Committee member

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