[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2014/12/CM112414.pdf"]VILLAGE DISTRICT OF EIDELWEISS
COMMISSIONERS MEETING
November 24, 2014
The Board of Commissioners met at 10:00 am on Monday, November 24, 2014. In attendance were Commissioners Ron Sandstrom and Larry Leonard with Commissioner Mike Smith participating via phone. Also in attendance were Treasurer Dinah Reiss and Clerk Jay Buckley. Bob Goddard (Highway) was called in to the meeting in progress. The meeting was taped for Madison TV by Tim Hughes.
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At 10:00 am the meeting was called to order by Chairman Ron Sandstrom.
1. Agenda
Mike Smith makes a motion to approve the agenda. Ron Sandstrom seconds the motion. Motion is called via roll call vote Ron Sandstrom yea, Mike Smith yea, Larry Leonard yea and the motion passed 3-0.
The Action list is reviewed and discussed.
2. Highway Department Report
Ron Sandstrom makes a motion to call Bob Goddard of the Highway Department to the meeting. Larry Leonard seconds the motion. Motion is called via roll call vote Ron Sandstrom yea, Mike Smith yea, Larry Leonard yea and the motion passed 3-0. Bob Goddard is contacted and joins the meeting.
Part time snow plow operators are discussed. Ron Sandstrom makes a motion to run the ad for additional part time snow plow operators. Larry Leonard seconds the motion. Motion is called via roll call vote Ron Sandstrom yea, Mike Smith yea, Larry Leonard yea and the motion passed 3-0.
Discussion is held on the predicted storm for Wednesday. Plow operations are reviewed and discussed. The emergency contact list will be updated for distribution before Wednesday. Bob Goddard states that the sanders are ready for winter. The International is at Albany Service Center and will be picked up. Supplies are discussed for salt and sand. Bob Goddard reports that salt is low. Mike Smith makes a motion to approve a load of salt not to exceed $2,000. Ron Sandstrom seconds the motion. Motion is called via roll call vote Ron Sandstrom yea, Mike Smith yea, Larry Leonard yea and the motion passed 3-0. The Top Kick has been running good. One full board has been removed from the dam for establishing the winter water level.
3. Water System Planning
The Oak pump replacement project will be scheduled for mid-December. Muddy Beach Well #2 tested clean on the bacteria re-test and can be put back on line. Mike Smith makes a motion to put Muddy Beach Well #2 on line. Larry Leonard seconds the motion. Motion is called via roll call vote Ron Sandstrom yea, Mike Smith yea, Larry Leonard yea and the motion passed 3-0. A quote for the chain fall system needed at Jungfrau station has been requested. The water system walk through with Ian Hayes (water operator) and Tom Therrien (SCADA) is scheduled for Wednesday at 9 am.
4. Administration
A safety meeting will be held at 8 am on December 3.
Scheduling repair for the overhead doors is being worked on.
First Aid kits have been received for the pump houses and given to Ian Hayes for placement.
Correspondence will be sent to the homeowner next to Muddy Beach for removal of a small tree.
The draft for the proposed revisions of the Driveway Ordinance is discussed. Ron Sandstrom makes a motion to post the draft on the website. Mike Smith seconds the motion. Motion is called via roll call vote Ron Sandstrom yea, Mike Smith yea, Larry Leonard yea and the motion passed 3-0. Ron Sandstrom makes a motion to schedule the Public Hearing for the Driveway Ordinance one hour prior to the budget hearing on January 23, 2015. Mike Smith seconds the motion. Motion is called via roll call vote Ron Sandstrom yea, Mike Smith yea, Larry Leonard yea and the motion passed 3-0.
The payroll report is presented. Mike Smith makes a motion to approve payroll in the amount of $5,628.50. Larry Leonard seconds the motion. Report and time cards are reviewed and discussed. Motion is called via roll call vote Ron Sandstrom yea, Mike Smith yea, Larry Leonard yea and the motion passed 3-0.
The October daily water usage report has been distributed.
5. Accounts Payable
23 checks for $22,414.01 are presented. Mike Smith makes a motion to approve 23 checks for a total of $22,414.01. Ron Sandstrom seconds the motion. Checks and invoices are reviewed and discussed. Motion is called via roll call vote Ron Sandstrom yea, Mike Smith yea, Larry Leonard yea and the motion passed 3-0.
6. Minutes
The minutes of November 10 are reviewed. Larry Leonard makes a motion to approve the minutes as presented. Mike Smith seconds the motion. Motion is called via roll call vote Ron Sandstrom yea, Mike Smith yea, Larry Leonard yea and the motion passed 3-0.
7. Commissioners Reports
Ron Sandstrom discusses budget projections for 2015 and establishment of the Warrant. Numbers for budgets and the total Warrant impact on the tax rate is discussed. Discussion on funding for articles and possible options available for lease of a vehicle in lieu of purchase is held. Increasing the gravel funding within the budget is proposed and discussed. The Unassigned Fund Balance and the cost of doing business within the District is discussed. Ron Sandstrom outlines the goal of completing projects while continuing with overall control of the tax impact and water fee impact.
8. Signature Items
A purchase order for Mobile Mike’s to complete repairs to the International sander not to exceed $320 is presented. Ron Sandstrom makes a motion to approve the repairs to the International sander by Mobile Mike’s and sign the purchase order. Mike Smith seconds the motion. Motion is called via roll call vote Ron Sandstrom yea, Mike Smith yea, Larry Leonard yea and the motion passed 3-0.
A work order to remove a board from the dam is presented. Ron Sandstrom makes a motion to approve the work order and remove the first full board from the dam. Mike Smith seconds the motion. Motion is called via roll call vote Ron Sandstrom yea, Mike Smith yea, Larry Leonard yea and the motion passed 3-0.
A work order for winterization of the Lodge is presented. Ron Sandstrom makes a motion to approve the work order for winterization of the Lodge. Mike Smith seconds the motion. Motion is called via roll call vote Ron Sandstrom yea, Mike Smith yea, Larry Leonard yea and the motion passed 3-0.
9. Correspondence
10. Scheduled Appearances
11. Other Business
A proposal for alternative energy supply has been received. Larry Leonard will review the information and make a recommendation on which of the options would best serve the District’s needs with the most savings.
12. Public Comments
Jay Buckley discusses use of the information on a report of the District’s roads completed by Ned Connell and recommends that Mr. Connell be contacted to see if he has additional information beyond what was located in the file. Ron Sandstrom makes a motion to have the office contact Ned Connell for any data he may have on the District’s roads. Mike Smith seconds the motion. Motion is called via roll call vote Ron Sandstrom yea, Mike Smith yea, Larry Leonard yea and the motion passed 3-0.
Dinah Reiss informs the Board that a culvert on Geneva Place was blocked following the excavation of the water main. The DPW will be asked to check on this. Dinah Reiss adds that the curb stop valve for #3 Middle Shore was damaged during this same excavation.
At 12:10 pm Ron Sandstrom makes a motion to enter Non-Public Session pursuant to RSA 91-A:3, II (a) employee matters. Larry Leonard seconds the motion. Motion is called via roll call vote Ron Sandstrom yea, Mike Smith yea, Larry Leonard yea and the motion passed 3-0.
Motions and votes of non-public session:
Ron Sandstrom makes a motion to seal the minutes of the Non-Public Session. Larry Leonard seconds the motion. Motion is called via roll call vote Ron Sandstrom yea, Mike Smith yea, Larry Leonard yea and the motion passed 3-0.
At 12:35 am Mike Smith makes a motion to exit Non-Public session and adjourn the meeting. Ron Sandstrom seconds the motion. Motion is called via roll call vote Ron Sandstrom yea, Mike Smith yea, Larry Leonard yea and the motion passed 3-0.
Respectfully submitted,
Nancy E. Cole
Administrator
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