[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2015/02/CM011915.pdf"]VILLAGE DISTRICT OF EIDELWEISS
COMMISSIONERS MEETING
January 19, 2015
The Board of Commissioners met at 8:00 am on Monday, January 19, 2015. In attendance were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard (arrived at 8:05). Also in attendance was Clerk Jay Buckley. Kelly Robitaille joins the meeting in progress. The meeting was taped for Madison TV by Tim Hughes.
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At 8:00 am the meeting was called to order by Chairman Ron Sandstrom.
1. Agenda
Mike Smith makes a motion to approve the agenda. Ron Sandstrom seconds the motion and the motion passed 3-0.
Ron Sandstrom discusses the challenges with yesterday’s weather; freezing rain at 23*F. Everything, including the roads, iced immediately as the rain fell. The Highway crew sanded and salted continuously and continues to do so.
2. Highway Department Report
The wing plow was put onto the grader last week.
A purchase order for sand is needed. Mike Smith makes a motion to approve a purchase order up to $2,000 for sand. Ron Sandstrom seconds the motion and the motion passed 3-0. Mike Smith makes a motion to approve a purchase order for up to $1,000 for salt. Ron Sandstrom seconds the motion and the motion passed 3-0.
Kelly Robitaille joins the meeting in progress and states that the four-wheel drive is not working on the Top Kick. A U-joint has broken. The truck will need to be brought to Albany Service Center for repair. Mike Smith makes a motion to approve up to $2,500 for repair of the Top Kick. Larry Leonard seconds the motion and the motion passed 3-0.
3. Water System Planning
Ian Hayes will be working at Oak pump house this week. The old pump and materials in the building are being removed.
Norm Garside has stated that the chain fall system at Jungfrau pump house will be installed this week.
4. Administration
The payroll report is presented. Mike Smith makes a motion to approve payroll at $6,224.38. Ron Sandstrom seconds the motion. Report and time cards are reviewed and discussed. Motion is called to a vote and the motion passed 3-0.
The 2015 Warrant and proposed budgets are reviewed and discussed.
Cash flow, the Unassigned Fund balance and TAN notes are discussed.
Slides with back up documentation for articles are reviewed and discussed.
Mike Smith discusses separating the truck and outfitting so that each article is below the $100,000 level. Numbers for each portion are reviewed. Possibility of one article passing without the other is discussed. Recommendation is made to not separate the items.
Mike Smith makes a motion to add an article for purchase of an F-550 at $83,000. Ron Sandstrom seconds the motion. Discussion is held on the difference in tax impact between the two truck options being $.08 (8 cents). The longevity expectations between the two trucks are discussed. Motion is called to a vote and the motion passed 3-0.
The State Revolving Loan Fund article and focusing the funds on tank lining is discussed. Mike Smith makes a motion to change the article to $99,750. Ron Sandstrom seconds the motion and the motion passed 3-0. Larry Leonard questions the necessity of focusing on the lining of the tanks with the loan funds, stating that there are many projects that need to be considered. Discussion is held on the need to inform the voters as to what projects will be completed with loan funds in order to obtain voter approval. Funding for this Article is listed as water usage fees. Funding options are discussed. Jay Buckley recommends a 50/50 split between taxes and water fees; projects have been approved with this funding before. Larry Leonard makes a motion to raise the funds for this 50% taxes and 50% water usage fee. Ron Sandstrom seconds the motion. Discussion on water user impact, tax impact and funding which has been approved by the voters in prior years is held. Motion is called to a vote and the motion failed 1-2 with Mike Smith and Ron Sandstrom against proposing a split in funding.
The Oak Ridge Rd article for Phase II of the reconstruction project is discussed. Mike Smith makes a motion to remove this article from the Warrant. Ron Sandstrom seconds the motion. Discussion is held on the project. Motion is called to a vote and the motion passed 3-0.
The Asset Management Grant is discussed. The funding will be updated to encumbered funds from 2014 Warrant Article. Mike Smith makes a motion to add a statement of no impact on taxes. Larry Leonard seconds the motion and the motion passed 3-0.
Mike Smith makes a motion to update the tax impact spreadsheet. Larry Leonard seconds the motion and the motion passed 3-0.
The articulating backhoe bucket is discussed.
The vacuum system for ditch cleaning is discussed. Larry Leonard makes a motion to remove this article from the Warrant. Mike Smith seconds the motion and the motion passed 3-0.
Asphalt and the need to repair asphalt roads is discussed. Mike Smith makes a motion to add an article for $21,000 for paving of Middle Shore at Geneva and Little Shore at Eidelweiss Drive. Ron Sandstrom seconds the motion and the motion passed 3-0.
5. Accounts Payable
The check manifest and invoices are presented. Mike Smith makes a motion to approve 2 checks for a total of $5,279.99. Larry Leonard seconds the motion. Checks and invoices are reviewed and discussed. Motion is called to a vote and the motion passed 3-0.
6. Minutes
The minutes of 12-22 are reviewed. Mike Smith makes a motion to approve the minutes as presented. Larry Leonard seconds the motion and the motion passed 2-0-1 with Ron Sandstrom abstaining, stating he has not reviewed them.
The minutes of 1-5 are reviewed. Mike Smith makes a motion to approve the minutes as presented. Larry Leonard seconds the motion and the motion passed 2-0-1 with Ron Sandstrom abstaining, stating he has not reviewed them.
The minutes of 1-5 Non-Public session are reviewed. Mike Smith makes a motion to approve the minutes as presented. Larry Leonard seconds the motion and the motion passed 2-0-1 with Ron Sandstrom abstaining, stating he has not reviewed them.
The minutes of 1-12 are reviewed. Mike Smith makes a motion to approve the minutes as presented. Larry Leonard seconds the motion and the motion passed 2-0-1 with Ron Sandstrom abstaining, stating he has not reviewed them.
7. Commissioners Reports
Ron Sandstrom states that he has created slides for review for the State Revolving Loan Fund Article, truck purchase Article and proposed changes for the Driveway Ordinance.
Mike Smith discusses the need for the Board to stay focused on the matter at hand during the meeting Friday night.
8. Signature Items
9. Correspondence
Resident Dawn Farnham has sent an email stating that she is upset with the plowing and sanding of Schwyze. Ms. Farnham states she will attend an upcoming Commissioners meeting to discuss the plow policy.
Resident Denise Noel has sent notice that a culvert at the intersection of Interlaken and Porridge Shore has been damaged. Kelly Robitaille will be asked to check on the culvert.
Granite State Analytical has sent the results of the first quarter Volatile Organic Compound testing and Nitrate/Nitrite chemical testing. All results are within required levels.
NH Retirement System has sent notice that the NH Supreme Court has upheld the NH Legislative changes to the employee contribution levels. This is good news for municipalities across the State as overturning this Legislation would have resulted in an increase to the employer required contribution.
NH Municipal Association has sent the weekly Legislative Bulletin. A bill has been introduced to the NH House that would require notice of a ‘non-meeting’ as defined by RSA 91-A; consultation with an Attorney. The bill would require that the meeting be posted 24 hours in advance and that a record be kept of the call to order and adjourn times.
10. Scheduled Appearances
11. Other Business
12. Public Comments
Jay Buckley discusses creating an inventory of books within the office. Ron Sandstrom makes a motion to approve the Clerk create an inventory of books within the office. Mike Smith seconds the motion and the motion passed 3-0.
At 10:50 am Mike Smith makes a motion to adjourn the meeting. Ron Sandstrom seconds the motion and the motion passed 3-0.
Respectfully submitted,
Nancy E. Cole
Administrator
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