[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2015/03/CM021615.pdf"]VILLAGE DISTRICT OF EIDELWEISS
COMMISSIONERS MEETING
February 16, 2015

The Board of Commissioners met at 8:00 am on Monday, February 16, 2015. In attendance were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard. Resident Gloria Aspinall is also present. The meeting was taped for Madison TV by Tim Hughes. [expand title="More Text"]

At 8:05 am the meeting was called to order by Chairman Ron Sandstrom.

1. Agenda

Mike Smith makes a motion to approve the agenda as presented. Larry Leonard seconds the motion and the motion passed 3-0.

The Action list is reviewed and discussed.

2. Highway Department Report

Ron Sandstrom states that this is the fifth consecutive storm with zero calls to the answering service. The roads were kept cleared throughout the storm. Mike Smith makes a motion to have the DPW crew come in this afternoon to clear the roads of tree debris. Ron Sandstrom seconds the motion. Discussion is held on calls to the answering service should a road be blocked and allowing the DPW crew to enjoy the holiday. Mike Smith withdraws the motion. The articulating backhoe bucket is discussed. There is one used bucket available through Chadwick-BaRoss for $2,900. Mike Ouellette has stated that he will bring the bucket to the District this week. Sand and salt levels as well as the fuel usage this year and the effects these items have on the proposed budget are discussed. Budgets will be run and sent to the Board for review and discussion.

3. Water System Planning

The Oak station booster pump replacement should be completed this week. The new booster pumps are installed and piped. The SCADA programming is being scheduled.
Mike Smith makes a motion to approve a work order for Simply Water to complete maintenance and repairs in the chemical injection room at a cost of $600 to $1,000. Larry Leonard seconds the motion and the motion passed 3-0.
Mike Smith makes a motion to approve the work order for Electrical Installation to complete the needed SCADA programming in the chemical injection room. Ron Sandstrom seconds the motion and the motion passed 3-0.

4. Administration

Beach signs and language are discussed. The wording for restricting smoking on the beaches has been added. Mike Smith makes a motion to also include the wording on not disposing of cigarette butts in the water or on the beaches. Larry Leonard seconds the motion and the motion passed 3-0.
The proposed truck on the Warrant is discussed. Information on a Class Action Suit against Navistar, the manufacturer of International, has come to attention and is being looked into. All information discovered will be sent to the Board.

Plowing at pump stations will be checked on. Debris outside of Oak station will be picked up by the DPW. A follow up will be made on the plowing of Diessbach Extension.

The payroll report is presented. Mike Smith makes a motion to approve payroll in the amount of $7,440.13. Larry Leonard seconds the motion. Report and time cards are reviewed and discussed. Motion is called to a vote and the motion passed 3-0.

The MD&A is discussed and reviewed. The document will be updated and sent to the Board for final approval.

5. Accounts Payable
6. Minutes

The minutes of the Public Hearing on the Driveway of 1/23 are presented. Mike Smith makes a motion to approve the minutes as presented. Larry Leonard seconds the motion and the motion passed 3-0.

The minutes of the Public Hearing of 1/23 are presented. Mike Smith makes a motion to approve the minutes as presented. Larry Leonard seconds the motion and the motion passed 3-0.

The minutes of the Commissioners meeting of 1/23 are presented. Mike Smith makes a motion to approve the minutes as presented. Larry Leonard seconds the motion and the motion passed 3-0.

7. Commissioners Reports

The EPOA canceled their event and will send a reschedule date for the winter beach day.

Mike Smith makes a motion to have the Top Kick and backhoe repair costs for 2014 and 2015 to date available for the Annual Meeting. Ron Sandstrom seconds the motion and the motion passed 3-0.

Information sent by individuals to Auditor Tamar Roberts is outlined. Mike Smith makes a motion to follow up with Tamar Roberts on receipt of information or requests for information from individuals. Ron Sandstrom seconds the motion and the motion passed 3-0.

The 2015 Road Plan is discussed by Ron Sandstrom. The spreadsheet has been updated and a systematic maintenance plan is outlined. The Maintenance and Repair line on the budget is discussed. Reduction in this line item in the recent past with placement of funds in a separate Road Plan warrant article is discussed. The Oak Ridge Rd engineering and updated design is discussed. Plans for Oak Ridge Rd in 2015 are discussed. Gloria Aspinall questions if there are any crack sealing plans at this time. Ron Sandstrom states that crack sealing is not specified at this time. Updated wording could be added to the pavement maintenance.

8. Signature Items

Mike Smith makes a motion to sign the MS-60 A; report of audit status; for the Department of Revenue Administration. Ron Sandstrom seconds the motion and the motion passed 3-0.

Mike Smith makes a motion to sign the Fleet Registration for the Town of Madison. Ron Sandstrom seconds the motion. Registration of vehicles is reviewed. Motion is called to a vote and the motion passed 3-0.

9. Correspondence

The monthly check for the Coleman Tower site has been received.

HealthTrust has sent information on a security breach at Anthem (Blue Cross).

The NH Municipal Association has sent the weekly legislative bulletin and the monthly News Link.
10. Scheduled Appearances
11. Other Business
12. Public Comments

Gloria Aspinall iterates Ron Sandstrom’s statement from the budget hearings that he would not be seeking re-election, and questions why his name is on the ballot. Ron Sandstrom outlines the information that because the Clerk had received his signed candidate form, his name could not be removed from the ballot. Ron Sandstrom adds that he will serve if he is re-elected.

Gloria Aspinall questions if the DPW crew is rinsing the trucks after using salt and sand, and asks what kind of truck is proposed on the Warrant. Ron Sandstrom responds that the proposed truck is an International Terra Star.

At 10:50 am Mike Smith makes a motion to enter Non-Public Session pursuant to RSA 91-A:3, II (a) employment and (d) legal. Ron Sandstrom seconds the motion. Motion is called via roll call Ron Sandstrom yea, Mike Smith yea and the motion passed 3-0.

Mike Smith makes a motion to seal the minutes of the Non-Public Session. Ron Sandstrom seconds the motion and the motion passed 3-0.

At 11:20 am Mike Smith makes a motion to exit Non-Public Session and adjourn the meeting. Ron Sandstrom seconds the motion. Motion is called via roll call Ron Sandstrom yea, Mike Smith yea and the motion passed 3-0.

Respectfully submitted,

Nancy E. Cole
Administrator
[/expand]