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VILLAGE DISTRICT OF EIDELWEISS
COMMISSIONERS MEETING
March 16, 2015
The Board of Commissioners met at 8:00 am on Monday, March 16, 2015. In attendance were Commissioners Ron Sandstrom and Mike Smith. Also present was Kelly Robitaille (highway). The meeting was taped for Madison TV by Tim Hughes.
At 8:00 am the meeting was called to order by Chairman Ron Sandstrom.
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1. Agenda
Mike Smith makes a motion to approve the agenda as presented. Ron Sandstrom seconds the motion and the motion passed 2-0.
The Action list is reviewed and discussed.
2. Highway Department Report
Difficulty in plowing spring snow due to the roads getting softer is outlined and discussed. The alternator light has come on in the Top Kick. Discussion on the option of obtaining a plow blade for the backhoe is held. Heaviness of machine limits use on the roads when they are wet. Mike Smith makes a motion to obtain an estimate on repairs for the Top Kick. Ron Sandstrom seconds the motion and the motion passed 2-0. Ron Sandstrom informs Kelly Robitaille that no calls to the answering service were received during the storm. Kelly Robitaille reports that the old pumps and debris outside of Oak pump house have been removed. Discussion on repairs to muddy sections of road is held. Plans to use 6” stone covered in gravel for stabilizing an area as was done on Visp Road in 2011 are outlined. Sand and salt supplies are good. Mike Smith makes a motion to schedule the installation of the heat detectors in DPW II. Ron Sandstrom seconds the motion and the motion passed 2-0.
3. Water System Planning
The platform has been installed at Oak station. The SCADA tie in is being scheduled. One of the gate valves at Jungfrau has been replaced. The second will be replaced this week. 2 low pressure calls and one no water call were received during the work. The water lines to this building are frozen. 125 of line were thawed and the ice was not removed. Granite State Rural Water has been contacted to trace the line for additional work. Water line to 56 Bern Drive is frozen on the VDOE side of the curb valve. The valve will be dug this week to thaw the line. Adding insulation above water lines is discussed.
4. Administration
A safety meeting will be held March 23.
Fuel log reconciliation completion is targeted for April 13.
Asset Management Grant application information and paperwork will be obtained and sent for review.
Discussion will be held on hiring of someone to clean the pump houses this spring.
The payroll report is presented. Mike Smith makes a motion to approve payroll in the amount of $5,600.50. Ron Sandstrom seconds the motion. Report and time cards are discussed. Motion is called to a vote and the motion passed 2-0.
5. Accounts Payable
The check manifest is presented. Mike Smith makes a motion to approve 5 checks for $1,148.16. Ron Sandstrom seconds the motion. Checks and invoices are discussed. Motion is called to a vote and the motion passed 2-0.
6. Minutes
7. Commissioners Reports
Ron Sandstrom makes a motion to send an email to the Town of Madison regarding the missing meeting videos on the Madison TV website. Mike Smith seconds the motion and the motion passed 2-0. Tim Hughes adds that he will also inquire.
Mike Smith makes a motion to approve and schedule the installation of smoke detectors at the Lodge. Ron Sandstrom seconds the motion and the motion passed 2-0.
Mike Smith makes a motion to send flowers to the funeral of Dave Dempsey up to $100. Ron Sandstrom seconds the motion and the motion passed 2-0.
Mike Smith delivers paperwork he had in a file on the inspection of the Reinach tanks completed in 2011. This will be distributed to the Board for review.
8. Signature Items
Mike Smith makes a motion to approve a time off request from Bob Goddard. Ron Sandstrom seconds the motion and the motion passed 2-0.
9. Correspondence
10. Scheduled Appearances
11. Other Business
12. Public Comments
At 8:30 am Mike Smith makes a motion to adjourn the meeting. Ron Sandstrom seconds the motion and the motion passed 2-0.
Respectfully submitted,
Nancy E. Cole
Administrator
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