[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2015/07/CM070115.pdf"]VILLAGE DISTRICT OF EIDELWEISS
COMMISSIONERS MEETING
July 1, 2015

The Board of Commissioners met at 9:30 am on Wednesday, July 1, 2015. In attendance were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard. Also present were Paul Fluet and Nick Sceggell of Fluet Engineering Associates, A division of Dubois & King.
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At 9:30 am the meeting was called to order by Chairman Ron Sandstrom.

The quote for the Grundfos Pump for Jungfrau is reviewed. Paul Fluet recommends purchase of the pump without the VFD installed for future work on both the pump and VFD. The pump should be purchased and a separate VFD should be purchased. Mike Smith discusses ordering the pump now with intent to install as second pump to also have on hand should the current pump fail. Paul Fluet agrees with this. Mike Smith makes a motion to purchase a Grundfos CR-45-2 from Maltz Sales at a cost of $5,867. Ron Sandstrom seconds the motion and the motion passed 3-0. Mike Smith makes a motion to have Paul Fluet create a schematic for second pump install and piping for Jungfrau station. Ron Sandstrom seconds the motion. Discussion on schematic to include valves and flow meters is held. Motion is called to a vote and the motion passed 3-0.

Oak Station is discussed. The completed booster pump replacement work will be viewed today.

Paul Fluet and Nick Sceggell are informed that communication errors from Muddy Beach station SCADA equipment continue.

Updating of the hydraulic model of the VDOE water system is discussed. Nick Sceggell discusses the peak demand evaluation that is needed to assess the model. Paul Fluet outlines that the model should include psi losses between pump houses. Losses also exist between the street and any connected house. The report done a few years ago by Granite State Rural Water (GSRWA) obtaining data logger information from bleeder sites within the system for analysis is discussed. This report will be located and sent to Paul Fluet and Nick Sceggell. Discussion on repeating this system analysis for comparison is held. Paul Fluet estimates 10 hours of analysis would be needed once the comparative data is completed. Mike Smith makes a motion to approve an initial checking of the hydraulic model up to $1,000. Ron Sandstrom seconds the motion and the motion passed 3-0. Mike Smith makes a motion to have Nancy Cole contact GSRWA for data loggers. Ron Sandstrom seconds the motion and the motion passed 3-0. Mike Smith makes a motion to have Ian Hayes work with GSRWA on the set up of the data logger equipment. Ron Sandstrom seconds the motion and the motion passed 3-0. A meeting will be established upon completion of the analysis of the hydraulic model status.

The tank inspection and lining project is discussed. Oversight of this project for the VDOE is requested from Paul Fluet. Mike Smith makes a motion to have Paul Fluet review the bid specification. Ron Sandstrom seconds the motion and the motion passed 3-0. Involvement in the bid process is discussed. Mike Smith makes a motion to have Fluet Engineering, A division of Dubois & King, handle project management and administration of the bid process. Ron Sandstrom seconds the motion and the motion passed 3-0.

Replacement of the water lines during the reconstruction of the lower section of Oak Ridge Road is discussed. The status of the pipe exposed during installation of the ditch lines is outlined and discussed. The water line did not show signs of buildup; it is 6” PVC. Paul Fluet states that the line should not be changed at this time. Asphalt is expected to last 5-7 years and the lines could be evaluated for replacement for the next repaving of the road.

Roads that will be viewed during today’s site visit are discussed.

The Jungfrau pump station is visited. Measurements are taken to complete the schematic for the second Grundfos pump installation planned for this year.

The Oak pump station is visited. Completed pump replacement project is viewed.

37 Oak Ridge Road is visited. Paul Fluet recommends contact to the property owner to see if septic design could be altered to include a non-perforated culvert pipe within the septic area to move water to the back of the lot. The ditch line above this area is viewed. Mike Smith makes a motion to have the DPW clean the ditch line, place fabric and fill with rip-rap stone from the telephone pole to the property of 37 Oak Ridge. Ron Sandstrom seconds the motion and the motion passed 3-0.
Commissioner Larry Leonard leaves the session at this time.

59 Oak Ridge Road is visited. The homeowner has requested replacing asphalt to reconnect the prior driveway. Water flow in area and drainage needs is discussed. Homeowner Paul McKenna is informed that a waiver of liability for any damage to the property from water flow will be required prior to authorizing repaving of the driveway. Mike Smith makes a motion to have the office draft the needed waiver. Ron Sandstrom seconds the motion and the motion passed 2-0. Mr. McKenna is informed that he should not anticipate any use of VDOE equipment, personnel or funds for this project.

Middle Shore at Geneva is visited. Paul Fluet does not recommend reclaiming this road with the intent for a gravel road at completion of work. Rebuilding of road with an asphalt surface when completed is recommended based on steepness of slope and vehicle usage of this road. The existing ditches need to be cleaned. Gravel should be added to shoulder area below pavement and the area properly sloped for water runoff into the existing culverts. Culverts also need to be cleaned in this area.

Diessbach at Big Loop and Interlaken is visited. Paul Fluet recommends this area be surveyed for an engineered design to be developed to correct drainage. An estimate of costs will be supplied by Paul Fluet.

#1 Altdorf is visited. This area will also need an engineered design to correct drainage that currently crosses this property. Mike Smith makes a motion to request a quote from Paul Fluet for a drainage design. Ron Sandstrom seconds the motion and the motion passed 2-0.

Little Loop at #4 and #6 is visited. Water flow and standing water in this area is viewed. Paul Fluet recommends this area be surveyed for an engineered design to be developed to correct drainage. A catch basin, culvert and swale will be needed. Outlet of the culvert and direction of a swale will need to calculate distance from the pond to verify if approval needed from NH Department of Environmental Services for construction. Mike Smith makes a motion to obtain budget numbers for survey and design from Paul Fluet for Little Loop Road. Ron Sandstrom seconds the motion and the motion passed 2-0.

Saint Moritz Drive is viewed for planned construction of a portion of the design for the reconstruction of Oak Ridge Road that includes drainage construction for this area.

At 2:00 pm Ron Sandstrom makes a motion to adjourn the meeting. Mike Smith seconds the motion and the motion passed 2-0.

Respectfully submitted,

Nancy E. Cole
Administrator
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