[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2015/11/CM101415.pdf"]VILLAGE DISTRICT OF EIDELWEISS
COMMISSIONERS MEETING
October 14, 2015

The Board of Commissioners met at 9:30 am on Wednesday, October 14, 2015. In attendance were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard (arrived 10:00 am). Engineers Paul Fluet and Nick Sceggell appeared telephonically at 10:05 am.
Treasurer Dinah Reiss joined the meeting at 10:30 am.

At 9:30 am the meeting was called to order by Chairman Ron Sandstrom.

At 9:30 am Ron Sandstrom makes a motion to enter Non-Public session pursuant to RSA 91-A:3, II (a) employment matters. Mike Smith seconds the motion. Motion is voted via roll call vote; Ron Sandstrom yea, Mike Smith yea and the motion passed 2-0.

Motions and votes of Non-Public session:

Mike Smith makes a motion to hire Alex Manning as a data collector for the asset management culvert location project. Ron Sandstrom seconds the motion and the motion passed 2-0.

At 10:00 am Mike Smith makes a motion to exit non-public session. Ron Sandstrom seconds the motion and the motion passed 2-0.

At 10:05 am Engineers Paul Fluet and Nick Sceggell are contacted by phone.

Creation of bid specifications for the Oak Ridge Road project as originally designed is discussed. Cost estimate for creation of bid specs will be received in approximately one week. Target time line is to have the specifications completed so that bids may be obtained prior to finalizing the Warrant for the 2016 Annual Meeting. Discussion is held on the standards used for the design. Paul Fluet states that the standards match the State of NH DOT recommendations.

Paul Fluet will review the isolation valve data for plotting the valves onto the existing water cad maps. The District will be informed if the points do not properly line up.

Analysis for needs to update the water system hydraulic model will be completed by year end. The Engineers are in possession of the information extracted from the data loggers that were placed on bleeders to record pressure changes within the system this past August.

The Engineers are informed of the intent to place the drainage survey and design for Little Loop and Altdorf onto the 2016 Warrant.

The next visit by the Engineers will include review of Oak Ridge Road for inclusion of any trees that may be within the intended construction zone so that they will be included within the bid specification.

Paul Fluet and Nick Sceggell will come to the District on Wednesday, October 21 at 9 am for this review.
The specifications for the tank lining project are discussed. The Engineers will correct the bid dates and send to NH DES for approval. The advertisement for bidding is estimated to occur in three weeks. The project will be scheduled for spring 2016.

The call with Paul Fluet and Nick Sceggell ends at 10:40 am.

Treasurer Dinah Reiss discusses the application for the Tax Anticipation Note (TAN). The documents will be dated for an upcoming Monday Commissioners meeting. The due date will be mid-February. Mike Smith makes a motion to pursue a $60,000 TAN. Ron Sandstrom seconds the motion. Discussion ensues on this motion having been approved at a prior meeting. Mike Smith withdraws the motion.

Mike Smith makes a motion to advertise for snow plow operators. Ron Sandstrom seconds the motion and the motion passed 3-0.

At 11:10 am Ron Sandstrom makes a motion to adjourn the meeting. Mike Smith seconds the motion and the motion passed 3-0.

Respectfully submitted,

Nancy E. Cole
Administrator