[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2015/11/CM102115.pdf"]VILLAGE DISTRICT OF EIDELWEISS
COMMISSIONERS MEETING
October 21, 2015
The Board of Commissioners met at 9:00 am on Wednesday, October 21, 2015. In attendance were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard (arrived 9:30 am). Also present were Engineers Paul Fluet and Nick Sceggell of Fluet Engineering, a Division of Dubois and King (9:30 am). Kelly Robitaille (hwy) joins the meeting on the road.
At 9:10 am the meeting was called to order by Chairman Ron Sandstrom.
At 9:10 am Mike Smith makes a motion to enter Non-Public session pursuant to RSA 91-A:3, II (e) property. Ron Sandstrom seconds the motion. Motion is called via roll call vote; Ron Sandstrom yea, Mike Smith yea and the motion passed 2-0.
Motions and votes of Non-Public session:
At 9:25 am Mike Smith makes a motion to exit Non-Public session. Ron Sandstrom seconds the motion and the motion passed 2-0.
Mike Smith makes a motion for the office to send an email to Chad Poulin of Androscoggin Electric outlining the approval for the electric upgrade at Jungfrau station. Ron Sandstrom seconds the motion and the motion passed 2-0. Tom Therrien of Electrical Installation will be copied in on the correspondence.
Mike Smith makes a motion for the office to send an email to Tom Therrien of Electrical Installation outlining the outcome of Monday’s meeting, including Oak flow meter, Jungfrau electric swap and panel approval, Muddy Beach replacement panel approval, radio purchase approval for all stations with a copy to Ian Hayes. Ron Sandstrom seconds the motion and the motion passed 2-0.
Engineers Paul Fluet and Nick Sceggell discuss the status of projects. Nick Sceggell will work on plotting the isolation valves from the information sent to the Engineers. Paul Fluet is shown the maps upon which Mike Smith made notes. Paul Fluet will use these maps for verification of and additional information regarding the isolation valves being plotted.
The tank lining bid specification is reviewed. The specifications will be sent to Rick Skarinka of NH DES for final review. The specifications will be advertised for bid by Fluet Engineering. The bid opening will occur in the District office.
Road sites are reviewed. Travel to each site occurs.
The proposed alteration of the driveway at 17 Middle Shore is reviewed. The alteration to the original engineered design is reviewed and discussed. Mr. George Merrill, contractor for the site and father of the property owner is approached and the site plan reviewed. 2 additional layers and cap stones will be added to the retaining walls, bringing the walls an additional 54 inches higher. The guard rail will be bolted to the cap stones. The property owner will produce an 8 ½ by 11 drawing of the proposed alteration for the file. The area will be sloped for protection of the road. Paul Fluet states that he does not see an issue with the proposed changes as outlined during discussion. The drawing will be reviewed when received.
Little Shore at Middle Shore is viewed. Little Shore needs a proper crown as the road turns downhill towards Middle Shore. The ditches need to be cleaned. Options for repair of this intersection are discussed. The left side of Little Shore as you travel from Eidelweiss Drive passing West Bergamo will be ditched. The ditch will be continued around the intersection onto Middle Shore. A culvert will be placed under the driveway at #2 Middle Shore. The ditch will be continued to carry the flow into the existing twin culverts past the driveway at #2. The culverts are in need of cleaning.
Diessbach is viewed. A ditch line is needed along this road. The road needs a proper crown. The ditch should begin above the corner on the land side of the road and carry down passed the driveway for #26 to the existing culvert that travels under the road.
Larry Leonard leaves at 12:10 pm. Board of Commissioners meeting is adjourned at 12:10 due to lack of a quorum. Mike Smith continues the road review with the Engineers.
Eidelweiss Drive is viewed at #68. Options for correcting drainage issues in front of the house at #68 are discussed. Recommendation is to obtain a drainage easement into the wooded area prior to the driveway for #68 and place a culvert to move the water under the road at this location. This would remove water prior to the driveway and alleviate the buildup of silt that is currently depositing at the driveway. A second option, if needed, would be to place driveway culverts at #69 and #71 Eidelweiss Drive in an attempt to move water down to an existing culvert near #73. The check dams, meant to angle so as to keep water from flowing onto the road, are incorrectly installed and are causing water to enter Eidelweiss Drive along the hill leading down from #67 Eidelweiss Drive. Nick Sceggell recommends correction of the stone placement for protection of the road. Additional smaller stone could be added to the ditch below the check dam to also help in removal of deposits and slowing of the water.
The driveway culvert at #43 Oak Ridge Road is viewed. This slope at the outlet of this culvert is to be checked. The ditch should be cleaned to help water move past the outlet area. Establishments of benchmarks for elevation from above the culvert to the existing rip rap will be taken by Kelly Robitaille. The information will be given to Paul Fluet upon receipt.
Burgdorf Drive is reviewed. A 24 inch culvert can be placed to move water under the road where it is washing out down from the three culverts at the stream. The Engineers are informed that the intended outlet is District property, no easements are needed.
A price for surveying of a lot and creation of a retention pond will be priced by Paul Fluet.
At 2:15 pm the review of road with the Engineers concludes.
Respectfully submitted,
Nancy E. Cole
Administrator