[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2015/11/CM102615.pdf"]VILLAGE DISTRICT OF EIDELWEISS
COMMISSIONERS MEETING
October 26, 2015
The Board of Commissioners met at 9:00 am on Monday, October 26, 2015. In attendance were Commissioners Ron Sandstrom and Larry Leonard. Also present was Kelly Robitaille (hwy). The meeting was taped for Madison TV by Tim Hughes.
At 9:00 am the meeting was called to order by Chairman Ron Sandstrom.
1. Agenda
Larry Leonard makes a motion to approve the agenda. Ron Sandstrom seconds the motion and the motion passed 2-0.
The Action list is reviewed and discussed.
2. Highway Department Report
Kelly Robitaille reports that roads are in good shape. Discussion on prior vote to outfit all trucks by Friday, October 29 is held. The International could still be used for cleaning ditches, removal of tree limbs and moving materials for the planned work at Little Shore. Ron Sandstrom makes a motion to delay outfitting the International and road grader until ready. Larry Leonard seconds the motion and the motion passed 2-0. Water projects for repair of valves using the DPW crew and backhoe are discussed. Kelly Robitaille will schedule with Ian Hayes. Rafts will be removed this week. Tony Eldridge will be scheduled for the Little Shore work order. The ad for part time snow plow operators was in the Conway Daily Sun last Saturday. The new Terra Star is ready and will be picked up this week.
3. Water System Planning
The repair for the valve on Lakeview Drive is scheduled for today. Water system flushing is scheduled for this week. Both notices were put on the website last week and are posted on the bulletin boards. Work orders and purchase orders from last meeting will be completed for signing by the Board.
4. Administration
The safety walk through canceled by the Madison Fire Department will be rescheduled.
The motion tracking log is discussed. The log will be sent for review weekly, with monthly discussion on status of motions to be held.
GPS tracking units for the trucks will be looked into.
The Asset Management Committee met on Saturday. Chad Roberge of Avitar Associates was present. Accuracy of maps discussed. Using tax maps for Asset Management with information in layers over the maps is discussed. Chad Roberge will be sending pricing information on having Avitar create the maps needed. The overlay map that is used by Avitar is a Bing map; shown to be more accurate than some of the other maps available on line. Ron Sandstrom makes a motion to update the Google map on the website to a Bing map. Larry Leonard seconds the motion and the motion passed 2-0.
Ron Sandstrom makes a motion to have Matt Comeras begin working on culvert locating. Larry Leonard seconds the motion and the motion passed 2-0.
Discussion is held on Asset Management Committee request to present a 10 minute presentation on the status of the Asset Management initiative at the 2016 Annual Meeting.
The payroll report is presented. Larry Leonard makes a motion to approve payroll in the amount of $5,644. Ron Sandstrom seconds the motion. Report and time cards are reviewed and discussed. Motion is called to a vote and the motion passed 2-0.
The third quarter water usage has been submitted to and accepted by NH DES.
The DPW crew has attained the level of Road Scholar I following completion of the last class taken at UNH Technology Transfer Center. Moving up levels within the Road Scholar program will be a goal for both employees.
Accounts Payable
The check manifest is presented. Larry Leonard makes a motion to approve 1check for $659.48. Ron Sandstrom seconds the motion. Checks and invoices are reviewed and discussed. Motion is called to a vote and the motion passed 2-0.
6. Minutes
The minutes of 10/14 are reviewed. Larry Leonard makes a motion to approve the minutes as presented. Ron Sandstrom seconds the motion and the motion passed 2-0.
The minutes of 10/19 are reviewed. Larry Leonard makes a motion to approve the minutes as presented. Ron Sandstrom seconds the motion and the motion passed 2-0.
7. Commissioners Reports
Larry Leonard discusses a conversation he had with the owner of 26 Diessbach. The owner is willing to have a discussion with the Board regarding the paving of the driveway prior to issuance of the permit. A meeting will be established.
8. Signature Items
A time off request for Bob Goddard is reviewed. Ron Sandstrom makes a motion to approve the time off request. Larry Leonard seconds the motion and the motion passed 2-0.
A time off request for Nancy Cole is reviewed. Ron Sandstrom makes a motion to approve the time off request. Larry Leonard seconds the motion and the motion passed 2-0.
9. Correspondence
10. Scheduled Appearances
11. Other Business
12. Public Comments
At 9:35 am Ron Sandstrom makes a motion to adjourn the meeting. Larry Leonard seconds the motion and the motion passed 2-0.
Respectfully submitted,
Nancy E. Cole
Administrator