[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2016/05/CM051716.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
May 17, 2016
The Board of Commissioners reconvened the session of May 16 at 1 pm Tuesday, May 17, 2016. In attendance were Commissioners Ron Sandstrom, Mike Smith, and Larry Leonard. Also in attendance, at separate times, were Kelly Robitaille and Bob Goddard of the Highway Department.
At 1:00 pm the reconvened session was called to order by Chairman Ron Sandstrom.
Signature items:
Mike Smith makes a motion to sign Work Order 1120 for clearing access to the Muddy Beach well field. Ron Sandstrom seconds the motion and the motion passed 3-0.
Mike Smith makes a motion to sign Work Order 1121 for replacement of the Sodium Hydroxide day tank and repainting of the containment pit. Ron Sandstrom seconds the motion and the motion passed 3-0.
Mike Smith makes a motion to sign Oak Ridge Road reconstruction Change Order #3 as recommended by the Engineers. Ron Sandstrom seconds the motion and the motion passed 3-0.
Mike Smith makes a motion to approve the Fill Request submitted by #10 Bern Drive. Ron Sandstrom seconds the motion and the motion passed 3-0.
Highway:
Manner in which the Board will receive work status reports from the Highway Dept is discussed.
The 2016 work plan as submitted by Kelly Robitaille is discussed. Mike Smith recommends altering the plan to focus on drainage needs – ditch and culvert cleaning – around the ponds prior to other work listed. Discussion is held on establishment of priorities for road work.
Delay of the compacting roller which has been ordered through MB Tractor is discussed. Potential loss of the machine rental for this summer is outlined as a possible result of delay at this time. Mike Smith makes a motion to discuss with Kelly Robitaille a change of scope from the submitted plan to focus on ditching and culvert cleaning beginning around the ponds. Ron Sandstrom seconds the motion. Discussion on changing scope of plan is held. Motion is called to a vote and the motion passed 3-0.
Kelly Robitaille joins the meeting and is informed the Board has voted to alter the focus of the 2016 road work to ditching and culvert cleaning around the ponds as priority. Asphalt work and road grading will be delayed. Kelly Robitaille is informed to contact MB Tractor and delay the roller rental. Kelly Robitaille will cancel the delivery scheduled for next week.
Road work, ditching, and some added difficulties in completing these tasks with a two person team are discussed. Some debris may need to be left roadside for pick up the next day. Storage needs for removed debris discussed.
Mike Smith makes a motion to obtain a price from G. W. Brook & Son for placement of asphalt in the pot holes near the entrance on Eidelweiss Drive. Ron Sandstrom seconds the motion. Discussion ensues. Kelly Robitaille states the DPW can fill at much lower cost. Mike Smith withdraws the motion.
Numbering and checking on all road culverts will be handled as a priority for the DPW. This assessment of all road culverts will give necessary information on the overall status of culverts and work needed. Mike Smith makes a motion to allocate up to $1,000 for metal grade stakes and paint for installation as new culvert markers. Ron Sandstrom seconds the motion and the motion passed 3-0.
Driveway culverts as an integral part of drainage is outlined and discussed. Cleaning of driveway culverts when working in any given area concurrently with the other work is outlined.
Kelly Robitaille leaves the meeting.
Bob Goddard joins the meeting. Work flow and change of scope to work plan for 2016 outlined and discussed.
Mike Smith makes a motion to revisit the work plan with the DPW in 3-4 weeks. Ron Sandstrom seconds the motion and the motion passed 3-0.
At 3:15 pm Mike Smith makes a motion to adjourn the meeting. Ron Sandstrom seconds the motion and the motion passed 3-0.
Respectfully submitted,
Nancy E. Cole
Administrator