[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2016/07/AssetMngmnt013016.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Asset Management Committee Meeting
January 30, 2016
The Asset Management Committee met at 9:00 am on Saturday, January 30, 2016. In attendance were Committee members Jay Buckley, Dinah Reiss, Nancy Cole, Tommy Gunn and Mike Smith. Larry Sodano participated by telephone.
At 9:00 am the meeting was called to order by Chairman Jay Buckley.
Jay Buckley makes a motion to approve the agenda. Mike Smith seconds. Motion passed 5-0.
Jay Buckley makes a motion to call Larry Sodano. Dinah Reiss seconds. Motion passed 5-0. Larry Sodano is contacted and joins the meeting.
The minutes of Nov 28 are reviewed. Dinah Reiss moves to accept the minutes as presented. Jay Buckley seconds. Motion passed 4-0-2 with Mike Smith and Tommy Gunn abstaining as they were not in attendance.
The minutes of Jan 09 are reviewed. Mike Smith moves to accept the minutes as presented. Dinah Reiss seconds. Motion passed 5-0-1 with Tommy Gunn abstaining as he was not in attendance.
Volunteer hours for 2015 are reviewed. The hours for the six meetings held prior to August 16 will be added to the spreadsheet.
Dinah Reiss will have 42 hours added for data entry.
Jay Buckley will tally his hours verifying curb stop locations.
Larry Sodano will have 10 hours added for data collection in pump houses.
Nancy Cole will compile the information for review and approval for submission to NH DES by the Board of Commissioners on February 8.
Curb stop valve location data plotting onto the maps is discussed. Discussion is held on correcting those valves that are not plotting accurately. Using the measurements from the swing ties that are already in the system is outlined as a way to correct those valves inaccurately plotting. Jay Buckley states the error ratio appears to be approximately 8%.
Another option would be to retake the GPS points and replot to the updated points.
Labels for the valve information are discussed.
The layer for home or lot is being added.
Receipt of all maps with all locations plotted will be needed to check for overall accuracy. Use of arrow indicators to show flow direction for the isolation valves is discussed.
Exercising of valves and identifying pipe sizes will need to be done going forward.
The culvert location sheets that have been created by the DPW for road culvert locations are discussed. The sheets need to be organized and all culverts assigned a number for tagging of the culverts in the spring. GPS coordinates for each culvert inlet and outlet will be taken at that time. The data collectors will continue the driveway culverts in the spring. Mike Smith makes a motion to appoint Dinah Reiss and Tommy Gunn to work together to gather and organize the culvert data. Jay Buckley seconds. Discussion on the process of organizing the culverts is held. Tag numbers will need to be assigned to each culvert and added to the data sheets for the DPW to place the tags in the spring. Motion passed 6-0.
The presentation on the work of the Asset Management Committee for the Annual Meeting is discussed. Larry Sodano will work on this for review and discussion at the next meeting.
Next meeting will be February 13, 2016 at 9:00 am.
At 10:05 am Larry Sodano makes a motion to adjourn the meeting. Nancy Cole seconds. Motion passed unanimously.
Respectfully submitted,
Nancy Cole
Committee Member