[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2016/07/AssetMngmnt021316.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Asset Management Committee Meeting
February 13, 2016
The Asset Management Committee met at 9:00 am on Saturday, February 13, 2016. In attendance were Committee members Jay Buckley, Dinah Reiss, Nancy Cole, Tommy Gunn, Larry Sodano and Commissioner Mike Smith.
At 9:04 am the meeting was called to order by Chairman Jay Buckley.
The agenda is discussed. Agenda will be modified to highlight culvert information first, followed by financials and Asset Management presentation for the VDOE Annual Meeting.
Mike Smith makes a motion to approve the agenda as amended. Jay Buckley seconds. Motion passed 6-0.
Minutes of Jan 30 are reviewed. Mike Smith makes a motion to approve the minutes as presented. Dinah Reiss seconds. Motion passed 6-0.
Tommy Gunn discusses the progress on organizing the road culvert information for entry into the database and numbering of the culverts in the spring. The manner in which streets should be organized is discussed. The ability to sort data by road within the database is outlined and discussed as the manner in which culverts will be viewed. This allows culverts on all roads to be numbered in order without concern for the order of the roads. Should Eidelweiss Drive use culvert numbers 1-15; Huttwil or Grachen could begin with 16. The ability to add sub-set numbers for culverts added in the future could also be considered. A culvert added between culvert 87 and 88 could be numbered 87-A. Tommy Gunn will continue to work on this.
2015 hours spent by volunteers have been accumulated and the NH DES Asset Management Grant reimbursement forms have been completed. Information is reviewed and discussed. Nancy Cole makes a motion to recommend the Board of Commissioners approve the reimbursement request for submission to NH DES. Jay Buckley seconds. Motion passed 6-0.
The mapping project is discussed. Maintaining original coordinates while showing that a valve is not to scale is discussed. This will allow marking of all valves in which the location on the map appears potentially inaccurate for verification purposes. Moving valves on the map without first verifying that the new location is correct would create additional problems to resolve going forward. Correcting valve locations by extrapolating the swing tie measurements that are in the system already may also be an option. Any valve location that is moved will still need to be verified for final accuracy.
The presentation on the status of the Asset Management Grant received last year is discussed. Larry Sodano has put together some slides for review. Inclusion of the 2014 Asset Management Warrant Article is discussed as an option. Including the total dollars to be reimbursed to the VDOE by NH DES is discussed. Larry Sodano will update the slides and send to the Committee for review and comments.
The next Asset Management meeting will be March 12, 2016 at 9 am.
At 10:15 am Dinah Reiss makes a motion to adjourn the meeting. Jay Buckley seconds. Motion passed unanimously.
Respectfully submitted,
Nancy Cole
Committee Member