[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2016/07/AssetMngmnt032616.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Asset Management Committee Meeting
March 26, 2016
The Asset Management Committee met at 9:00 am on Saturday, March 26, 2016. In attendance were Committee members Jay Buckley, Dinah Reiss, Nancy Cole, Tommy Gunn, Larry Sodano and Commissioner Mike Smith.
At 9:02 am the meeting was called to order by Chairman Jay Buckley.
Dinah Reiss makes a motion to approve the agenda. Mike Smith seconds. Motion passed 6-0.
The minutes of March 13 are reviewed. Mike Smith moves to accept the minutes as presented. Dinah Reiss seconds. Motion passed 6-0.
Post cards questioning if homeowner knows location of curb stop valve will be sent to 13 homeowners with the water bill. These are the 13 persons from whom no response was received from the initial mailing last fall. Positive response cards will be followed up on. Home owners will be contacted for assistance in locating the remaining curb stop valves.
Isolation valve locating will be scheduled between Mike Smith and Scott Hayes.
Bleeder valve location sheets, including GPS coordinate, will be completed by Ian Hayes as the bleeder valves are turned off for summer.
Blow off valve location sheets, including GPS coordinate, will be completed by Ian Hayes as the valves are turned during spring flushing of the water system.
Ron Sandstrom is working on the Excel export function for the database so that the Excel spreadsheets of information compiled to date can be submitted to NH DES.
The maps are discussed. Mike Smith makes a motion to not pursue marking of the center line of the roads. Nancy Cole seconds. Motion passed 6-0.
Jay Buckley discusses the error ratio on the maps. Up to 35 errors occur on the five maps reviewed to date. The location of the curb stop valve marking can be corrected using fixed line points based on the swing tie information in the system. The system would update the GPS coordinate information once the point is moved on the map.
Print outs of the maps are to be looked into. Tommy Gunn may have ability to print some maps. Minuteman Press pricing will be looked into.
Jay Buckley will outline the valves which need to be checked and/or relocated based on swing tie information and send to Nancy Cole for submission to Chad Roberge of Terra Star/Avitar.
Mike Smith informs the Committee of the hiring of Gloria Aspinall for driveway culvert data collection by the Commissioners. Alex Manning and Matt Comeras will be asked to continue as data collectors.
Ordering of tags for the identified road culverts and pump house valves is discussed. Tommy Gunn has identified pre-numbered plastic tags through Grainger that will cost $312 for duplicate 1-250 numbered tags. Mike Smith makes a motion to pursue ordering of these tags. Dinah Reiss seconds. Motion passed 6-0.
Mike Smith makes a motion to recommend the Board of Commissioners approve purchase of flow arrows for the pipes within the pump houses. Ian Hayes would be asked to install. Jay Buckley seconds. Motion passed 6-0. Mike Smith makes a motion to purchase 10 tags for each pump house; 7 sets of 1-10 numbered tags. Jay Buckley seconds. Motion passed 6-0.
Correspondence to NH DES regarding information needed to be submitted to prompt payment through the Grant requirements is discussed. Two options were distributed for review. One option is direct questions only; the other is to update status in addition to asking questions. Mike Smith makes a motion to submit direct questions only to Luis Adorno of NH DES. Jay Buckley seconds. Motion passed 6-0.
Next meeting will be held Saturday, April 16, 2016 at 9 am.
At 10:00 am Dinah Reiss makes a motion to adjourn the meeting. Nancy Cole seconds. Motion passed unanimously.
Respectfully submitted,
Nancy Cole
Committee Member