[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2016/07/CM060616.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
June 6, 2016

The Board of Commissioners met at 8:00 am on Monday, June 6, 2016. In attendance were Commissioners Mike Smith and Larry Leonard. Also in attendance were Kelly Robitaille and Treasurer Dinah Reiss. The meeting was taped for Madison TV by Tim Hughes.

At 8:05 am the meeting was called to order by Commissioner Mike Smith.

1. Agenda

Mike Smith makes a motion to approve the agenda. Larry Leonard seconds the motion and the motion passed 2-0.

The action list is reviewed and discussed.

2. Highway Department Report

Kelly Robitaille reports that roads are in good shape. Minor washouts were noted with yesterday’s rain that will be repaired. 100 of the 185 culverts have been marked. Gloria Aspinall has begun working on obtaining GPS coordinates of the culverts. Ditch work is being done, with first focus on the pond areas. Mike Smith informs Kelly Robitaille that Tony Eldridge has been approved for 1 full week of work with an additional truck driver to work that week so as to maximize the ditching effort. The road list will be used as the guide as to which roads to ditch first. Schools will be closing in the next two weeks, additional vehicle traffic and pedestrian traffic will occur. Personnel should be aware and additional caution used. Kelly Robitaille reports that all materials collected for scrap metal will be brought to the recycling center this week. Mike Smith makes a motion to have Kelly Robitaille remove the debris at Muddy Beach station. Larry Leonard seconds the motion and the motion passed 2-0. Two driveway inspections have been completed and both are recommended for Commissioner review. Mike Smith makes a motion to require an engineered drawing for the driveway at 34 Little Shore; with the letter to the homeowner to include Dubois & King contact information as well as a statement that all charges for this engineering are to be paid by the property owner. Discussion is held on the steepness of the grade at the intersecting point of the driveway and road. Larry Leonard seconds the motion and the motion passed 2-0. Mike Smith makes a motion to have 29 Grachen re-submit a driveway permit application showing as built information for this driveway, including all property boundary marker points and setbacks. Larry Leonard seconds the motion and the motion passed 2-0.

3. Water

Ian Hayes and Tom Therrien will be in attendance at next week’s meeting.

4. Administration

The year to date budget is reviewed. All line items within expected range for this time of year.
The payroll report is presented. Mike Smith makes a motion to approve payroll in the amount of $5,242.10. Larry Leonard seconds the motion. Report and time cards are reviewed and discussed. Motion is called to a vote and the motion passed 2-0.
The Asset Management Reimbursement request and project status document were submitted to NH DES Friday, June 3.
Outstanding water bill balance report is reviewed. $17,227 is still due to the District. Statements have been sent.
A water hook up application has been received and sent to Paul Fluet for review of pressure requirements at site.

Accounts Payable

The check manifest is presented. Mike Smith makes a motion to approve 27 checks for $62,921.64. Larry Leonard seconds the motion. Checks and invoices are reviewed and discussed. Motion is called to a vote and the motion passed 2-0.

6. Minutes

The minutes of May 23, 2016 are reviewed. Larry Leonard makes a motion to approve the minutes as presented. Mike Smith seconds the motion and the motion passed 2-0.
The minutes of May 28, 2016 are reviewed. Larry Leonard makes a motion to approve the minutes as presented. Mike Smith seconds the motion and the motion passed 2-0.
The minutes of May 31, 2016 are reviewed. Larry Leonard makes a motion to approve the minutes as presented. Mike Smith seconds the motion and the motion passed 2-0.
The minutes of June 2, 2016 are reviewed. Larry Leonard makes a motion to approve the minutes as presented. Mike Smith seconds the motion and the motion passed 2-0.
The Asset Management minutes of May 14, 2016 are reviewed. Mike Smith makes a motion to approve the minutes as presented. Larry Leonard seconds the motion and the motion passed 2-0.
The Asset Management minutes of May 27, 2016 are reviewed. Larry Leonard makes a motion to approve the minutes as presented. Mike Smith seconds the motion and the motion passed 2-0.
The safety meeting minutes of May 17, 2016 are reviewed. Larry Leonard makes a motion to approve the minutes as presented. Mike Smith seconds the motion and the motion passed 2-0.

7. Commissioners Reports

Mike Smith states that the Commissioners are interviewing potential legal counsel for the District as current Attorney Dan Crean is retiring the end of June.

Mike Smith makes a motion to approve the 7.5 HP pump recommended by Hartley Well and approved by Engineer Paul Fluet. Larry Leonard seconds the motion and the motion passed 2-0.
The ordering of the proper depth transducer for Muddy Beach Well #1 will be followed up on with Tom Therrien of Electrical Installation.

8. Signature Items

The Engineer’s review and recommendation for payment for G. W. Brooks is presented. Mike Smith makes a motion to sign the payment request. Larry Leonard seconds the motion and the motion passed 2-0.
The Engineer’s review and recommendation for approval of Change Order #4 for the Oak Ridge Road project is presented. Mike Smith makes a motion to sign Change Order #4. Larry Leonard seconds the motion and the motion passed 2-0.
The Engineer’s review and recommendation for approval of Change Order #5 for the Oak Ridge Road project is presented. Mike Smith makes a motion to sign Change Order #5. Larry Leonard seconds the motion and the motion passed 2-0.
The Engineer’s review and recommendation for approval of Change Order #6 for the Oak Ridge Road project is presented. Mike Smith makes a motion to sign Change Order #6. Larry Leonard seconds the motion and the motion passed 2-0.
A letter to Eversource regarding cutting of trees by Asplundh Tree, with a copy to Asplundh is presented. Mike Smith makes a motion to sign and send the letter. Larry Leonard seconds the motion and the motion passed 2-0.
A completed fill request has been received from 14 Blinden. Mike Smith makes a motion to approve the fill request. Larry Leonard seconds the motion and the motion passed 2-0.
A completed fill request has been received from 38 Appenvel. Mike Smith makes a motion to approve the fill request. Larry Leonard seconds the motion and the motion passed 2-0.

9. Correspondence

Chief Eldridge of Madison Fire Department has sent the written approval of the wall built between the boiler and tank in the DPW garage.
NH DES has sent notice of release of the previously approved funds for the tank lining project.
Norm Garside has submitted the results of the Lodge inspection. $30,000 to $35,000 in repairs is estimated.
NH Municipal Association has sent two Legislative Bulletins.
NH Municipal Association has sent the bi-weekly News Link.
The third party electric supplier has sent the monthly report outlining that $108 was saved in May.

10. Scheduled Appearances
11. Other Business
12. Public Comments

At 8:30 am Mike Smith makes a motion to enter Non-Public session pursuant to RSA 91-A3: II (e) legal. Larry Leonard seconds the motion. Motion is called via roll call Mike Smith yea, Larry Leonard yea and the motion passed 2-0.

Motions and votes of Non-Public session:
No motions were made.

At 9:10 am Mike Smith makes a motion to exit Non-Public session and resume the public meeting. Larry Leonard seconds the motion. Motion is called via roll call Mike Smith yea, Larry Leonard yea and the motion passed 2-0.

At 9:35 am Mike Smith makes a motion to recess the meeting until 10 am. Larry Leonard seconds the motion and the motion passed 2-0.

At 10 am Mike Smith calls the meeting back to order. Mike Smith makes a motion to enter Non-Public session pursuant to RSA 91-A3: II (e) legal. Larry Leonard seconds the motion. Motion is called via roll call Mike Smith yea, Larry Leonard yea and the motion passed 2-0.

Motions and votes of Non-Public session:
Mike Smith makes a motion to post a Non-Public session for next Monday’s Commissioner meeting. Larry Leonard seconds the motion and the motion passed 2-0.

At 10:35 am Mike Smith makes a motion to exit non-public session and adjourn the meeting. Larry Leonard seconds the motion and the motion passed 2-0.

Respectfully submitted,

Nancy E. Cole
Administrator