[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2016/10/CM100316.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
October 3, 2016
The Board of Commissioners met at 8:00 am on Monday, October 3, 2016. In attendance were Commissioners Ron Sandstrom and Larry Leonard. Also in attendance was Kelly Robitaille (hwy), Jeff DeMartino (hwy) and Treasurer Dinah Reiss. The meeting was taped for Madison TV by Tim Hughes.
At 8:00 am the meeting was called to order by Chairman Ron Sandstrom.
1. Agenda
Larry Leonard makes a motion to approve the agenda as presented. Ron Sandstrom seconds the motion and the motion passed 2-0.
The action list is reviewed and discussed.
2. Highway Department Report
Kelly Robitaille states that two of the three trucks are inspected. The International 7400 is at Albany Service Center for inspection. Culverts were cleaned last week. A high-pressure pump was rented from Coleman’s. This pump was more effective than the pump currently owned by the District. Kelly Robitaille will price a pump for potential purchase that will more effectively work with the whirl-a-way nozzle for cleaning culverts. The new culverts are expected to arrive tomorrow for the work planned on Eidelweiss Drive and at 84 Oak Ridge. Culverts were purchased from Water Industries. The culvert installation at 84 Oak Ridge will occur this week. The culvert work for Eidelweiss Drive will be scheduled with Tony Eldridge. Kelly Robitaille is informed that the engineer will be in the District on Wednesday and a review of problem road areas will be completed. Saint Moritz at Basil and Oak Ridge at #19 are scheduled to be viewed. Other areas can be viewed as time allows. The rafts will be removed from the ponds this week. The rope fence will be taken down for winter plow operation preparation. The no parking signs at Boulder Beach will be removed for winter. Kelly Robitaille informs the Board that Brandon Drew of High Street Sand & Gravel will deliver sand and remove loads of debris on return trips. Cost per yard of sand will remain at $9.50. Coleman’s current price per yard of sand is over $10. Ron Sandstrom makes a motion to approve purchase of $4,000 of sand. Larry Leonard seconds the motion and the motion passed 2-0. Road data for work completed this year has been turned in. The data has been compiled into the database, which now has three years of road work information. The ad for part time snow plow operators will run again this week. The year to date budget is reviewed. Line items are discussed.
3. Water
Water operator Ian Hayes and SCADA programmer Tom Therrien will attend the meeting with the Engineer scheduled for this Wednesday at 10 am.
4. Administration
A safety meeting is scheduled for October 17.
Capital needs for the District are to be listed for review and discussion.
The requested outline for how to change the classification of a Class VI road to Class V has been distributed. Publishing the document on the policy page of the website is discussed. The document is read aloud by Ron Sandstrom. Larry Leonard makes a motion to put the document on the policy page of the website. Ron Sandstrom seconds the motion and the motion passed 2-0.
Security needs for the District is being reviewed by Pope Security. All buildings were reviewed. Recommendations for all buildings will be sent for review.
The August daily water usage has been revised with the Muddy Beach flow data.
5. Accounts Payable
The check manifest is presented. Ron Sandstrom makes a motion to approve 10 checks for a total of $6,503.80. Larry Leonard seconds the motion. Checks and invoices are reviewed and discussed. Motion is called to a vote and the motion passed 2-0.
6. Minutes
The minutes of September 26 are presented. Ron Sandstrom makes a motion to approve the minutes as presented. Larry Leonard seconds the motion and the motion passed 2-0.
7. Commissioners Reports
Ron Sandstrom highlights that an average of 30 emails are received each week from the office in preparation for the following week’s meeting. He states that he may occasionally not remember a specific email correspondence; but stating he does not remember it does not mean it was not received by the Board.
The road data spreadsheet has been updated by Ron Sandstrom for the asset management database.
8. Signature Items
Drafted response to the question raised by Suzanne Malkasian regarding 19 Oak Ridge Road is presented. Ron Sandstrom makes a motion to sign the letter explaining that 19 Oak Ridge did not receive a paved apron and culvert header as this address is outside the approved project completed this year. Larry Leonard seconds the motion and the motion passed 2-0. Discussion is held on scanning the letter and sending via email. Larry Leonard makes a motion to scan and email the signed letter. Ron Sandstrom seconds the motion and the motion passed 2-0.
A driveway permit for operation is presented. Ron Sandstrom makes a motion to sign the Driveway Permit for Operation with conditions as listed for 26 Diessbach Drive. Larry Leonard seconds the motion and the motion passed 2-0.
A time off request is presented. Ron Sandstrom makes a motion to approve Kelly Robitaille’s requested time off. Larry Leonard seconds the motion and the motion passed 2-0.
9. Correspondence
The rental check for the Coleman Tower site has been received.
NH DES has requested all systems voluntarily test the water for the six (6) listed Perflourinated Compounds (PFC) by October 31. DES has been notified that the District will be budgeting this testing for the first quarter of 2017 and will report results at that time. DES has acknowledged the notification.
NH Department of Health and Human Services (NHDHHS) has sent a bulletin outlining blood testing that is being completed for 200 volunteer residents of the Merrimack Village Water District. This area has tested high for PFC’s in the water system.
NH DES is holding the annual Water Expo at the end of October.
NH Municipal Association has sent the bi-weekly News Link.
NHDHHS has sent the weekly arboviral bulletin. No additional positive results have been recorded for Eastern Equine Encephalitis or West Nile Virus.
10. Scheduled Appearances
11. Other Business
12. Public Comments
Dinah Reiss suggests production and distribution of the process for building a new house. Having an outline available on the website would be helpful for persons looking for information.
At 8:52 am Ron Sandstrom makes a motion to adjourn the meeting. Larry Leonard seconds the motion and the motion passed 2-0.
Respectfully submitted,
Nancy E. Cole
Administrator