[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2016/11/CM102416.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
October 24, 2016

The Board of Commissioners met at 8:00 am on Monday, October 24, 2016. In attendance were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard. Also in attendance was Kelly Robitaille (hwy). The meeting was taped for Madison TV by Tim Hughes.

At 8:00 am the meeting was called to order by Chairman Ron Sandstrom.

1. Agenda

Larry Leonard makes a motion to approve the agenda as presented. Mike Smith seconds the motion and the motion passed 3-0.

The action list is reviewed and discussed.

2. Highway Department Report

Kelly Robitaille reports that all roads were checked this morning and are in good shape with the recent rains. 3 inches of rain fell over the weekend. All culverts have been inspected and cleaned to below the 50% level. The whirl-a-way was used where needed. Kelly Robitaille met with the property owner of 58 Oak Ridge Road. A driveway culvert will not correct the issue this driveway is having as the driveway slopes away from the road. The area will be sloped away from the end of the driveway to better protect the driveway from road runoff. 43 Oak Ridge Road is discussed. Information on this complaint has been located that dates to 2006. The culvert under the driveway will need to be raised and the outlet area filled for safety of travelers. Mike Smith discusses sending a letter to the property owner that the work will be done by the DPW. Mike Smith makes a motion to raise the culvert, move the culvert down slope for better effectiveness, and fill the inlet and outlet areas with rip rap by November 10. Ron Sandstrom seconds the motion and the motion passed 3-0. Kelly Robitaille states that all equipment is in good condition. The Terra-Star will be outfitted for winter operations this week. Part time snow plow operators are discussed. One application has been received. The need for a backup plan in the event of an emergency is discussed. Mike Smith makes a motion to run the ad again. Ron Sandstrom seconds the motion and the motion passed 3-0. All culvert and road work completed this year will be updated by Kelly Robitaille and turned into the office. Sand deliveries are scheduled to begin today from High Street Sand & Gravel. Fill will be removed from behind DPW II for return trips to the High Street pit. Eidelweiss Drive culverts are anticipated for installation next week. Tony Eldridge will be applying for two vacation days to assist in this work. Protection of picnic tables and rafts on the beaches is discussed. The picnic tables will be stood on end. The ladders will be removed from the rafts. The beaches will be smoothed from the tire tracks currently existing from removing the rafts.

3. Water

The new panel at Reinach station was installed last week. A follow-up will be sent to Ian Hayes on the pressure tests for Blinden and Bristenstock.

4. Administration

A safety meeting is scheduled for November 7 following the Commissioners meeting.
The isolation valve form has been updated by Ron Sandstrom. The update includes addition of flow and shut down information for each valve. The sketch area will be increased in size and the photograph box removed. The next Asset Management meeting is scheduled for November 13th at 10 am.
The payroll report is presented. Mike Smith makes a motion to approve payroll in the amount of $5,918.34. Ron Sandstrom seconds the motion. Report and time cards are reviewed and discussed. Motion is called to a vote and the motion passed 3-0.
The Workers Compensation insurance renewal is reviewed. Mike Smith makes a motion to accept the renewal as presented. Larry Leonard seconds the motion and the motion passed 3-0.
The Unemployment Compensation insurance renewal is presented. Mike Smith makes a motion to accept the renewal as presented. Larry Leonard seconds the motion and the motion passed 3-0.
The health insurance renewal is presented. Ron Sandstrom makes a motion to renew the health insurance using the AB10 plan. Mike Smith seconds the motion. Discussion ensues on additional savings on monthly premium for employees and the District if the $20 co-pay plan is chosen. Discussion ensues on reimbursing employees $10 for any $20 co-pay paid. The option of reimbursing in this manner will be looked into. Ron Sandstrom withdraws the motion for additional information to be obtained.
The motion log is reviewed. A question of establishing a meeting with local engineer is raised. Setting the meeting for a Monday Commissioners meeting will be done.

5. Accounts Payable
6. Minutes

The minutes of October 3 are presented. Larry Leonard makes a motion to approve the minutes as presented. Ron Sandstrom seconds the motion and the motion passed 2-0-1 with Mike Smith abstaining as he was not in attendance.
The minutes of October 5 are presented. Larry Leonard makes a motion to approve the minutes as presented. Ron Sandstrom seconds the motion and the motion passed 2-0-1 with Mike Smith abstaining as he was not in attendance.
The minutes of October 17 are presented. Mike Smith makes a motion to approve the minutes as presented. Larry Leonard seconds the motion and the motion passed 3-0.

7. Commissioners Reports
8. Signature Items

Driveway permit for construction for 1 Schwyz is presented. Mike Smith makes a motion to approve the Driveway Permit for Construction for 1 Schwyz. Ron Sandstrom seconds the motion and the motion passed 3-0. Discussion ensues on updating the penalty provision of the Driveway Ordinance. A penalty of up to $175 per day for any infraction is currently shown. Mike Smith makes a motion to update the penalty to a $500 fine. Ron Sandstrom seconds the motion and the motion passed 3-0. Wording will be drafted for review by the Board. The Ordinance will also be checked for wording regarding driveway channel grates.
Work Order 1131 is presented. Mike Smith makes a motion to approve work order 1131 for installation of the gate valve and blow off on the DPW water line. Ron Sandstrom seconds the motion and the motion passed 2-1 with Larry Leonard against expending these funds at this time.
Purchase order 136 is presented. Mike Smith makes a motion to approve purchase order 136 for sand in the amount of $4,000. Ron Sandstrom seconds the motion and the motion passed 3-0.
A letter to the Malkasian’s of 19 Oak Ridge Road is presented. Mike Smith makes a motion to sign the letter outlining the result of the October 5 Engineers review and confirmation of the completion of the repairs to the road in the area. Ron Sandstrom seconds the motion and the motion passed 3-0.

9. Correspondence

Granite State Analytical has sent the pH readings for October. Readings are in correct range.
Suzanne Malkasian has requested the results of the October 5 engineering review in writing with confirmation of the completed road repairs to the area. This has been done.
Shawn’s Tree Service has sent a quote for removal of trees over the walkway to the Lodge. Quote is for $2,970. Mike Smith makes a motion to send a letter to the EPOA with the quotes stating that VDOE cannot fund this work at this time. Ron Sandstrom seconds the motion and the motion passed 3-0.
Health Trust has sent the 2017 rate information for available plans. This has been reviewed.

10. Scheduled Appearances
11. Other Business
12. Public Comments

At 9:00 am Ron Sandstrom makes a motion to adjourn the meeting. Mike Smith seconds the motion and the motion passed 3-0.

Respectfully submitted,

Nancy E. Cole
Administrator