[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2016/12/CM111416.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
November 14, 2016

The Board of Commissioners met at 8:00 am on Monday, November 14, 2016. In attendance were Commissioners Ron Sandstrom and Mike Smith. Also in attendance were Kelly Robitaille (hwy), Treasurer Dinah Reiss and Ian Hayes (water operator). The meeting was taped for Madison TV by Tim Hughes.

At 8:00 am the meeting was called to order by Chairman Ron Sandstrom.

1. Agenda

Mike Smith makes a motion to add a non-public session and approve the agenda as amended. Ron Sandstrom seconds the motion and the motion passed 2-0.

The action list is reviewed and discussed.

2. Highway Department Report

Kelly Robitaille reports that leaves are being removed from roads, culverts and ditches. The culvert to be placed at 43 Oak Ridge Road will be done this week. The F-550 sander will be worked on this week to prepare the truck for winter operations. The 7400 will be outfitted later in the month. The road grader will be outfitted for plowing after Thanksgiving. The tax payer sand pile will be established this week. Discussion is held on scheduling for plowing operations. A three persons schedule will be worked out. Mike Smith makes a motion to contact Norm Garside for pump house shoveling this winter. Ron Sandstrom seconds the motion and the motion passed 2-0. All watercraft will be removed from the beaches and canoe racks this week. The boat in the parking lot will be posted for removal. Driveway applications and proposed permits are reviewed and discussed. Mike Smith makes a motion to sign the Driveway Permit for Operation for 17 Middle Shore Drive. Ron Sandstrom seconds the motion and the motion passed 2-0. Mike Smith makes a motion to sign the Driveway Permit for Construction with conditions as noted for 14 Blinden Drive. Ron Sandstrom seconds the motion and the motion passed 2-0. Mike Smith makes a motion to sign the Driveway Permit for Construction for 1582 Conway Road for access onto Lucerne Drive. Ron Sandstrom seconds the motion and the motion passed 2-0.

3. Water

Discussion on completion of the programming for correction of the pressure issues on Bristenstock and Blinden by SCADA programmer Tom Therrien is held. Ian Hayes outlines that discussion with the engineers is continuing on the pressure issue. Ian Hayes will also discuss the throttling back of the valve on Jungfrau that allows flow to Aspen with the Engineers. The materials have been received for the gate valve installation in the DPW yard. The excavation will be contracted through Ian Hayes for this work as exposure of the water main is necessary. If needed, installation may be delayed to spring. Ian Hayes is working with Dana Haley on a heater to be proposed for Reinach. Mike Smith makes a motion to also obtain quotes for Jungfrau and Muddy Beach. Ron Sandstrom seconds the motion and the motion passed 2-0. The quote for the metal conduit for the wires to the wells at Muddy Beach is discussed. Quotes are being requested from electricians Brian Bailey and Tim DiPietro. The 2017 Warrant draft is reviewed. An Asset Management Grant for $20,000, with the $10,000 for the VDOE commitment to be paid from the Water System Capital Reserve Fund, for assessing and repairing/replacing as necessary 16 isolation valves that are most critical to the system operation. If the District does not obtain the grant, the Article will be for $10,000 to be paid from the Capital Reserve Fund. Ian Hayes is asked to list the 16 valves to be exercised. Mike Smith makes a motion to add apply for an Asset Management Grant for a match of $10,000 to exercise, repair or replace isolation valves. Ron Sandstrom seconds the motion and the motion passed 2-0. Mike Smith makes a motion to fund the VDOE matching $10,000 for the grant, if approved, from the Water System Capital Reserve Fund. Ron Sandstrom seconds the motion and the motion passed 2-0. Ian Hayes will review all information collected on the isolation valves over the winter. Updating the Emergency Plan is also on the list of office work to be completed this winter with Ian Hayes. The water system NH DES Sanitary Survey is scheduled for December 13. A request for model booster pumps that should be purchased for Muddy Beach has been sent to Engineer Paul Fluet. A spring 2017 installation is to be planned for the new pumps. Mike Smith makes a motion to have Paul Fluet create a single line drawing for piping within Muddy Beach. Ron Sandstrom seconds the motion and the motion passed 2-0. Mike Smith makes a motion to have Paul Fluet recommend to proper size for the water line from Muddy Beach to Eidelweiss Drive. Ron Sandstrom seconds the motion and the motion passed 2-0. Mike Smith makes a motion to obtain two quotes for the water line extension from Thusis to 65 Appenvel Way. Ron Sandstrom seconds the motion and the motion passed 2-0.
Ian Hayes reports that the curb stop valve to 14 Forclaz was replaced last week. A leak has been detected at this location. Contact with the homeowner is being pursued.

4. Administration

The monthly cash flow report is reviewed. Treasurer Dinah Reiss will request $50,000 from the TAN note be transferred to the operating account.
The balance within the water usage account is discussed. Mike Smith makes a motion to transfer available funds collected through water usage to the Water System Capital Reserve Fund. Ron Sandstrom seconds the motion and the motion passed 2-0.
The postcard mailer will be worked on this week.
The draft for the 2017 Warrant is reviewed. Mike Smith makes a motion to reconsider the vote to place a parking sticker requirement for the beaches on the Warrant. Ron Sandstrom seconds the motion. Discussion ensues with Mike Smith outlining that Gloria Aspinall could be used for compliance checks of all parking lots. Motion is called to a vote and the motion passed 2-0.

5. Accounts Payable

The check manifest is presented. Mike Smith makes a motion to approve 20 checks in the amount of $11,728.54. Ron Sandstrom seconds the motion. Checks and invoices are reviewed and discussed. Motion is called to a vote and the motion passed 2-0.

6. Minutes

The minutes of November 7 are presented. Mike Smith makes a motion to approve the minutes as presented. Ron Sandstrom seconds the motion and the motion passed 2-0.

7. Commissioners Reports

Mike Smith makes a motion to have Electrical Engineer Lee Carroll quote lightening protection for the pump houses. Ron Sandstrom seconds the motion and the motion passed 2-0.

8. Signature Items – see Highway
9. Correspondence

Granite State Analytical has sent the monthly water system bacteria test results; clean.

10. Scheduled Appearances
11. Other Business
12. Public Comments

At 9:30 am Ron Sandstrom makes a motion to enter Non-Public Session pursuant to RSA 91-A:3, II (a) employment matters. Mike Smith seconds the motion. Motion is called via roll call Ron Sandstrom yea, Mike Smith yea and the motion passed 2-0.

Motions and votes of Non-Public Session:

Mike Smith makes a motion to give Nancy Cole a bonus of $1,500. Ron Sandstrom seconds the motion. Motion passed 2-0.
Ron Sandstrom makes a motion to give Kelly Robitaille a bonus of $1,250. Mike Smith seconds the motion. Motion passed 2-0.
Mike Smith makes a motion to give Jeff DeMartino a bonus of $250. Ron Sandstrom seconds the motion and the motion passed 2-0.
Mike Smith makes a motion to pay bonuses the first paycheck in December. Ron Sandstrom seconds the motion. Motion passed 2-0.
Mike Smith makes a motion to have the District pay 100% for employee health insurance beginning January 1, 2017. Ron Sandstrom seconds the motion. Motion passed 2-0.

At 9:50 am Ron Sandstrom makes a motion to exit Non-Public session and adjourn the meeting. Mike Smith seconds the motion. Motion called via roll call Ron Sandstrom yea, Mike Smith yea and the motion passed 2-0.

Respectfully submitted,

Nancy E. Cole
Administrator