[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2017/02/CM011617.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
January 16, 2017
The Board of Commissioners met at 8:00 am on Monday, January 16, 2017. In attendance were Commissioners Ron Sandstrom and Mike Smith. Also in attendance was Treasurer Dinah Reiss. The meeting was taped for Madison TV by Tim Hughes.
At 8:00 am the meeting was called to order by Chairman Ron Sandstrom.
1. Agenda
Mike Smith makes a motion to approve the agenda. Ron Sandstrom seconds the motion and the motion passed 2-0.
The action list is reviewed and discussed.
2. Highway Department Report
The International Terra Star was returned from Liberty International last week. A few trees were reported down on Friday with the wind. The Answering Service escalation of the reported road blockage of Eidelweiss Drive is discussed. Ron Sandstrom received a text message with no identification of who the sender was or what road was affected. The equipment is ready for the next storm.
Communication pathways with Madison are discussed. Mike Smith makes a motion to sign the letter to Madison Fire Department regarding communication paths with the VDOE. Ron Sandstrom seconds the motion and the motion passed 2-0.
3. Water
Water usage discussion occurred between Ian Hayes and the engineers last week. A probable leak is being tracked in the Summit gravity zone. A call for low pressure was received from Upper Lakeview Drive. Mike Smith makes a motion to have the VDOE purchase up to 6 data loggers for a total of $1,500.00. Ron Sandstrom seconds the motion and the motion passed 2-0.
4. Administration
A safety meeting was held last week.
Status of the Asset Management Grant application is expected shortly.
The payroll report is presented. Mike Smith makes a motion to approve payroll in the amount of $7,168.81. Ron Sandstrom seconds the motion. Report and time cards are reviewed and discussed. Motion is called to a vote and the motion passed 2-0.
The upcoming budget hearing is discussed. The slides will be updated for Friday’s presentation at the public hearing.
The warrant draft is reviewed. Supporting documentation for warrant articles is reviewed. Ron Sandstrom makes a motion to place the draft Warrant on the website. Mike Smith seconds the motion and the motion passed 2-0. Mike Smith makes a motion to include the Beach Ordinance proposed update draft with the Warrant. Ron Sandstrom seconds the motion and the motion passed 2-0. The proposed wording for the handout to outline the Article for the Reinach Pressure Zone engineering is reviewed. Ron Sandstrom makes a motion to approve the wording. Mike Smith seconds the motion and the motion passed 2-0. The proposed updates to the Beach Ordinance are reviewed. The wording for receipt of one parking pass will be changed to homeowner. The Muddy Beach supporting documentation is reviewed. The budget proposed for the project is reviewed. Mike Smith outlines that the project will be proposed to be completed over two years. The budget will be updated to assign the costs to the year in which the work would be completed.
Discussion is held on the water usage fee and setting of the 2017 rate. Multi-year planning and other upcoming needs are discussed. Ron Sandstrom makes a motion to establish a new Water Advisory Board for creation of a long term plan for the water system. Mike Smith seconds the motion and the motion passed 2-0. Ron Sandstrom makes a motion to place the creation of the new Water Advisory Board on the website and include in handout. Mike Smith seconds the motion and the motion passed 2-0.
5. Accounts Payable
The check manifest is presented. Mike Smith makes a motion to approve 23 checks in the amount of $14,920.77. Ron Sandstrom seconds the motion. Checks and invoices are reviewed and discussed. Motion is called to a vote and the motion passed 2-0.
6. Minutes
7. Commissioners Reports
Mike Smith discusses the low pressure report from 15 Upper Lakeview Drive. The area is being checked for a potential leak. The report to Ian Hayes from the answering service regarding the call for low pressure did not include the property address or a return phone number. Ron Sandstrom makes a motion to have the office discuss the information to be collected on a call regarding the water system with the answering service. Mike Smith seconds the motion and the motion passed 2-0.
Mike Smith makes a motion to have the Asset Management Committee meet and prepare an update for the VDOE Annual Meeting. Ron Sandstrom seconds the motion and the motion passed 2-0.
8. Signature Items
A request for information for the Auditor from the insurance companies is presented; one letter for Primex, one for the agent handling the PLT run-off. Mike Smith makes a motion to sign the request for information for Primex. Ron Sandstrom seconds the motion and the motion passed 2-0. Mike Smith makes a motion to sign the request for information from Gallagher-Basset. Ron Sandstrom seconds the motion and the motion passed 2-0.
The NH Department of Transportation has requested updates for the State records regarding all municipal accounts. Ron Sandstrom makes a motion to sign the report of municipal account for the State of NH DOT. Mike Smith seconds the motion and the motion passed 2-0.
9. Correspondence
Discussion on the report that the VDOE has historically cleared the fire hydrant at the Carroll County Fish & Game Club is held. Any liability that may be occurred by the VDOE should the Highway Department clear this hydrant will be looked into.
10. Scheduled Appearances
11. Other Business
12. Public Comments
At 9:20 am Ron Sandstrom makes a motion to adjourn the meeting. Mike Smith seconds the motion and the motion passed 2-0.
Respectfully submitted,
Nancy E. Cole
Administrator