[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2017/03/CM020617.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
February 6, 2017

The Board of Commissioners met at 8:00 am on Monday, February 6, 2017. In attendance were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard (arrived 8:05 am). Also present was Kelly Robitaille (hwy).

At 8:00 am the meeting was called to order by Chairman Ron Sandstrom.

1. Agenda

Mike Smith makes a motion to approve the agenda. Ron Sandstrom seconds the motion and the motion passed 2-0.

The action list is reviewed and discussed.

2. Highway Department Report

Kelly Robitaille reports that everything is in good shape and they are preparing for tomorrow’s storm. 5-8 inches of snow are expected. Snow banks are being pushed back today in preparation of the additional snow. Sand and salt supplies are good.
The asphalt plan for 2017 has been turned in. Kelly Robitaille recommends purchase of a crack sealing unit that is made to be mounted on a trailer for use on the hills. A 30-gallon unit has been priced that would cost under $1,000. Pricing of a 50-gallon tank is discussed. This will be done for review. The Highway crew could crack seal the hills as and where needed without contracting the expense.
Discussion is held on the petitioned Article to upgrade Grachen Extension to Class V status.

3. Water

A water break was discovered at 27 Upper Lakeview Drive. The break is inside the house. The water has been turned off at the street. The homeowner was contacted and made aware of the situation. Homeowner will contact the District when ready to have the water turned on.
Discussion is held on replacement of the flood alarm at Oak Station; this will be checked on with water operator Ian Hayes.

4. Administration

An Asset Management meeting was held last week. Mike Smith makes a motion that the Capital Improvement Plan (CIP) the Asset Management Committee will be drafting includes water. Ron Sandstrom seconds the motion. Discussion on all aspects being reviewed and included in one plan is held. Motion is called to a vote and the motion passed 3-0. Trucks and heavy equipment are discussed. Mike Smith makes a motion to have the Asset Management CIP include trucks and heavy equipment. Ron Sandstrom seconds the motion and the motion passed 3-0.

5. Accounts Payable

The check manifest is presented. Mike Smith makes a motion to approve 15 checks in the amount of $24,676.54. Larry Leonard seconds the motion. Checks and invoices are reviewed and discussed. Motion is called to a vote and the motion passed 3-0.

6. Minutes
7. Commissioners Reports

Ron Sandstrom congratulates the freshman girls’ robotics team from Kennett High on their performance this year.
Mike Smith discusses upcoming NHMA webinars. Mike Smith makes a motion to have the office register for the Right-to-Know Law webinar at 12:00 pm on Feb 8. Ron Sandstrom seconds the motion and the motion passed 3-0. Mike Smith makes a motion to have the office register for the LEAN-how to add value in public service webinar at 12:00 pm on March 8. Ron Sandstrom seconds the motion and the motion passed 3-0.

8. Signature Items

Draft letter to the Madison Fire Dept is presented. Mike Smith makes a motion to sign the letter to Madison Fire Chief Eldridge regarding VDOE not using backhoe outside of District to clear the fire hydrant at Carroll County Fish & Game. Ron Sandstrom seconds the motion and the motion passed 3-0.
Purchase order 173 is presented. Mike Smith makes a motion to approve and sign purchase order 173 for data loggers up to $1,500. Ron Sandstrom seconds the motion and the motion passed 3-0.
Purchase order 174 is presented. Mike Smith makes a motion to approve and sign purchase order 174 for office supplies up to $357.83. Ron Sandstrom seconds the motion and the motion passed 3-0.
Agreement for exchanging propane providers to AmeriGas is presented. Ron Sandstrom makes a motion to sign the agreement to have AmeriGas provide propane for the District. Mike Smith seconds the motion and the motion passed 3-0.
The 2017 Warrant is presented. Ron Sandstrom makes a motion to sign the 2017 Warrant. Mike Smith seconds the motion and the motion passed 3-0.
Mike Smith makes a motion to send the Warrant to the Attorney for review. Ron Sandstrom seconds the motion and the motion passed 3-0.
Mike Smith makes a motion to send the Warrant to the DRA for review. Ron Sandstrom seconds the motion and the motion passed 3-0.
The MS 636, Budget for the Village District is presented. Mike Smith makes a motion to sign the MS 636. Ron Sandstrom seconds the motion and the motion passed 3-0.

9. Correspondence

91-A request was received for an email regarding a speeding report from 2014 and an email regarding lower Oak Ridge Road.
The monthly electric report has been received. $482 was saved in December.
NH Municipal Association has sent the bi-weekly News Link and the weekly Legislative Bulletin.
Health Trust has sent the updated bi-laws as amended following the hearings in December.
The Legal Hotline has confirmed that the percentage to be paid by the VDOE for health insurance for the employees is under the authority of the Board of Commissioners. The health plan chosen is also under the Commissioner’s authority.

10. Scheduled Appearances
11. Other Business
12. Public Comments

At 8:53 am Mike Smith makes a motion to adjourn the meeting. Ron Sandstrom seconds the motion and the motion passed 3-0.

Respectfully submitted,

Nancy E. Cole
Administrator