[gview file="https://vdoe-nh.org/wp-content/uploads/2017/06/CM052317.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
May 23, 2017
The Board of Commissioners met at 8:00 am on Tuesday, May 23, 2017. In attendance were Commissioners Mike Smith and Ralph Lutjen. Also in attendance was Kelly Robitaille (hwy). The meeting was taped for Madison TV by Tim Hughes.
At 8:00 am the meeting was called to order by Chairman Mike Smith.
1. Agenda
Mike Smith makes a motion to approve the agenda. Ralph Lutjen seconds the motion and the motion passed 2-0.
The action list is reviewed and discussed.
2. Highway Department Report
Kelly Robitaille states that the roads are in good condition; grading will be done this week.
The DPW yard and DPW II yard are being cleaned up. 31 tires were brought to Frechette’s yesterday for disposal.
The swim rafts, rope fence along Eidelweiss Drive at the flagpole and no parking signs will be placed this week. The speed bumps will wait until mid-June.
Ditching will begin on the Reinach side of the District began last Friday.
Picnic tables are discussed. Kelly Robitaille has located a vendor that will charge $150 for tables made completely of pressure treated lumber. The current tables purchased every year have pressure treated legs; the benches and top are not pressure treated lumber. The tables at Lowe’s are $100 each. Mike Smith makes a motion to approve up to $625 for picnic 4 picnic tables. Ralph Lutjen seconds the motion and the motion passed 2-0.
Supplies of sand and gravel are good.
Kelly Robitaille states that brushes are needed for the sweeper. Mike Smith makes a motion to approve up to $500 for purchase of brushes for the sweeper. Ralph Lutjen seconds the motion and the motion passed 2-0.
Kelly Robitaille outlines work done in front of the property at 11 Jungfrau. The property owner has ditched along the road down to the next driveway. There is no driveway culvert at #15 and a backup of water has been created by this new ditch. 60 feet of culvert have now been installed under and alongside the driveway. The permit allows for a 30 foot culvert. Sending a letter to the property owner is discussed. Ralph Lutjen will view the area with Kelly Robitaille for specifics to be included in the correspondence. Mike Smith makes a motion to have a letter drafted to the property owner following the review by Ralph Lutjen. Ralph Lutjen seconds the motion and the motion passed 2-0.
Ralph Lutjen discusses a 100 gallon discrepancy in the fuel log in February. The importance of logging all fueling done is outlined. Kelly Robitaille discusses instituting a system in which all fueling is automatically recorded; this would remove any missed entries that may occur during a storm.
Security concerns within the District are discussed. Mike Smith makes a motion to add a keypad lock up to $200 for DPW II. Ralph Lutjen seconds the motion and the motion passed 2-0.
Mike Smith informs Kelly Robitaille that Ian Hayes will be contacting him for excavating of isolation valves.
3. Water
SCADA programmer Tom Therrien is expected in the District Friday.
The DPW gate valve has been installed and the DPW meter will be calibrated.
4. Administration
A safety meeting will be scheduled.
The motion log has been updated and distributed. Log is reviewed and discussed. Mike Smith states to remove the creation of a liability waiver for camping as the request was not followed through with.
Mike Smith states that the isolation valve location project will be completed this week. The identified valves will be added to the VDOE asset management maps.
The payroll report is presented. Mike Smith makes a motion to approve payroll in the amount of $6,397.60. Ralph Lutjen seconds the motion. Report and time cards are reviewed and discussed. Motion is called to a vote and the motion passed 2-0.
The status of water billing is reviewed. $188,783.25 has been collected.
5. Accounts Payable
6. Minutes
The minutes of May 9th are reviewed. Mike Smith makes a motion to approve the minutes of May 9, 2017 as presented. Ron Sandstrom seconds the motion and the motion passed 3-0.
7. Commissioners Reports
Ralph Lutjen reports that he has reviewed Grachen Extension. The road still needs improvements to be at Class V road standards. Mike Smith discusses reviewing Grachen Extension next week. Developing a letter to Mr. Foley which outlines what needs to be done to obtain Class V status will be worked on.
8. Signature Items
9. Correspondence
Larry Leonard has sent a request to park his boat/trailer at the Huttwil lot for the summer. Mike Smith makes a motion to allow the parking of the trailer in the back, next to the school bus stop building. Ralph Lutjen seconds the motion. Discussion ensues on allowing long term parking in the Huttwil lot; Ralph Lutjen is not in favor of continuing this practice. Mike Smith moves to table the motion until next week. Ralph Lutjen seconds and the move to table passed 2-0.
A request for consideration for a water hook up from a residence on Ragged Cove Lane has been received. Request states residence near Brenner Drive. Property owner informed VDOE does not have a water main on Brenner Drive and does not serve properties outside the District.
Jerry Mosher sent notice that a bag of trash was left at the Summit area; he removed the bag.
Mark Graffam sent a notice that a piece of dock has landed on Boulder Beach. The owner of the dock section is aware and will retrieve the dock.
The EPOA has questioned the water level of the ponds. Notice was sent that the level is being maintained based on the location of the loon nest; the loon has laid an egg and is on the nest.
10. Scheduled Appearances
11. Other Business
The slides for the EPOA presentation this Saturday are reviewed and discussed. Ralph Lutjen recommends updating some of the slides. The creation of the Reinach Pressure Zone should be moved to the slide below the one it is one. The boat storage discussion slide will be dates to show the present regulation versus the proposed and to highlight the benefits of the proposed plan. Mike Smith discusses charging for canoe rack spaces to cover administration costs. One of the bigger benefits is the limiting of usage of the racks to Eidelweiss residents only.
The Board will review Grachen Extension and the Reinach culvert next week at the end of the meeting.
12. Public Comments
At 9:00 am Mike Smith makes a motion to adjourn the meeting. Ralph Lutjen seconds the motion and the motion passed 2-0.
Respectfully submitted,
Nancy E. Cole
Administrator