[gview file="https://vdoe-nh.org/wp-content/uploads/2017/09/CM080117-reconvened.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
Reconvened Session August 1, 2017

The Board of Commissioners reconvened at 1:45 pm on Tuesday, August 1, 2017. In attendance were Commissioners Mike Smith, Ron Sandstrom and Ralph Lutjen. Also in attendance were Kelly Robitaille (hwy), Ian Hayes (water operator) and Dinah Reiss (Asset Management). Joining telephonically were engineers Paul Fluet and Nick Sceggell of Fluet Associates, a division of Dubois & King.

At 1:45 pm the meeting was called to order by Chairman Mike Smith.

Signature items

Amended as approved 91-A policy is signed.
Amended as approved lodge use policy is signed.
Amended as approved letter to the EPOA is signed.
Amended as approved letter to property owner of 56 Oak Ridge is signed.
Amended as approved letter to property owner of 55 Oak Ridge is signed.
Amended as approved letter to property owner of 11 Klausen is signed.
Amended as approved letter to property owner of 28 Interlaken is signed.

Roads

Engineer Nick Sceggell sends the proposal for drainage studies and storm-water management via email for discussion and review.
Little Loop survey, engineering and design funding was approved at the VDOE Annual Meeting.
Thusis Beach area drainage, survey and wetlands delineation will cost $6,000.
Geneva Beach area drainage, survey and wetlands delineation will cost $11,200.

Proposal reviewed and discussed. Geneva Beach proposal includes survey, wetlands delineation and design for retention pond on lot now owned by VDOE. Also includes permits for dredging the pond to remove the built-up silt and debris that is visible from the beach.
Mike Smith makes a motion to proceed with the Thusis engineering and design for $6,000 to be funded from the Water System Capital Reserve Fund. Mike Smith withdraws the motion. Surveying Reinach, Little Loop, Geneva and Thusis is discussed.
Obtaining designs for Reinach, Little Loop and Thusis is discussed.
Each project will be looked at separately.
Mike Smith makes a motion to approve the survey and design for Little Loop at $5,000. Ralph Lutjen seconds the motion and the motion passed 3-0.
Mike Smith makes a motion to approve the survey and design for Thusis Beach at $6,000. Ralph Lutjen seconds the motion and the motion passed 3-0.
Mike Smith makes a motion to approve the survey for Geneva Beach. Ron Sandstrom seconds the motion and the motion passed 3-0.
Proposal is altered to reflect survey only of Geneva. Mike Smith makes a motion to sign the proposal as amended. Ron Sandstrom seconds the motion and the motion passed 3-0.
The permits for Grison and Burgdorf have been prepared. Permit fees are $252.20 for Grison and $200.00 for Burgdorf. 6 copies of each permit will be sent for filing.
Discussion is held on drainage and storm water management of the Reinach side of the District. Nick Sceggell will send the report.

Water

Discussion is held on water storage tanks. Inspecting of one tank at Reinach and the Jungfrau tank is discussed. Replacing the Reinach tanks with a new cast-in-place concrete tank is discussed as the ideal long-term solution. This tank would cost approximately $250,000.
Inspecting Reinach is discussed. This could be done at any time as one tank would be bypassed and the other would remain in service. Inspecting the Jungfrau tank is discussed. Ian Hayes outlines that Muddy Beach should be fully operational prior to taking the Jungfrau tank off-line for inspection. Relying on Muddy Beach for short periods of time is OK; however, Muddy Beach cannot supply the District for over 10-13 days. A small temporary tank, 1,000-gallons, could be purchased and used to supply those homes that are fed from the Jungfrau tank.
Estimated cost to inspect and line a 5,000-gallon tank versus purchase of a new 5,000-gallon tank is discussed. Excavation costs as an additional when replacing is discussed.
Muddy Beach and the draw-down of the wells will be watched by the engineers. Sizing of the new booster pumps is discussed. Sizing the pumps on capacity of the well pumps is discussed. The booster pumps could then be set by the variable frequency device (VFD) to obtain the optimal flow from the station.
Discussion on the benefit, if any, of increasing the tank size of the storage tank at Muddy Beach is held. Engineers outline that unless a large tank was installed, a 5,000-gallon tank is sufficient.
The need to create the Reinach pressure zone next year is discussed. This project is high priority for the system. The design and permitting will continue to be worked on. Discussion on the bleeders that lie within the proposed pressure zone is held. The bleeders will affect the booster pump for the hydro-system as constant flow will be occurring. This will be addressed within the design.
Muddy Beach booster pumps are discussed. Booster pumps will be sized now in accordance with the well pump production. A 3” water line exits Muddy Beach to join the 8” water line at Eidelweiss Drive.
A target date of August 11 for receipt of the recommendation for booster pumps for Muddy Beach is set.
A target date of the end of August for receipt of the single line drawing for the piping within the station is set. (August 25)
This project will be done on an hourly billing basis. Not to exceed costs are discussed. Paul Fluet outlines allowing time for reviewing the SCADA data on the well flows and well capabilities. Total not to exceed, with allowances, would be $5,000. Ron Sandstrom makes a motion to approve a total not to exceed $5,000 for engineering of the Muddy Beach booster pumps and piping. Ralph Lutjen seconds the motion and the motion passed 3-0.
Ian Hayes will submit the design for the 5,000-gallon tank to be purchased for next week.
Information will be requested from Mass Tank as to the cost if only one tank were to be inspected. Establishing a schedule for inspection will also be questioned.
Discussion on scheduling the inspection of one Reinach tank and the Jungfrau tank is held. Ralph Lutjen makes a motion to schedule inspection of one Reinach tank and the Jungfrau tank for November 15th target. Ron Sandstrom seconds the motion and the motion passed 3-0. This will be scheduled with Mass Tank.
Discussion on adding meters to the PRV pits is held. The data loggers could be used to monitor pressure when needed from any of the pits. Meters would not be the highest priority; upgrading the lines to proper size is a greater need. Many of the PRV pits, like many of the primary water mains, are undersized at 2-inches.
The Como pressure zone is discussed. This zone is nearing maximum capacity for distribution. Upgrading of the water mains on Huttwil to 4-inch pipe would be a top 5 priority for the Capital Improvement plan for the water system.

Possible attendance at an upcoming Asset Management Committee meeting by Engineer Nick Sceggell is discussed. This will be addressed with the Commissioners.

At 4:22 pm Mike Smith makes a motion to adjourn the meeting. Ron Sandstrom seconds the motion and the motion passed 3-0.

Respectfully submitted,

Nancy E. Cole
Administrator