[gview file="https://vdoe-nh.org/wp-content/uploads/2017/09/CM090517.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
September 5, 2017

The Board of Commissioners met at 8:00 am on Tuesday, September 5, 2017. In attendance were Commissioners Mike Smith and Ron Sandstrom. Also in attendance were Highway personnel Kelly Robitaille and Jeff DeMartino. The meeting was taped for Madison TV by Tim Hughes.

At 8:01 am the meeting was called to order by Chairman Mike Smith.

1. Agenda

Ron Sandstrom makes a motion to approve the agenda. Mike Smith seconds the motion and the motion passed 2-0.

The action list is reviewed and discussed.

2. Highway Department Report

Kelly Robitaille outlines that Reinach Place was worked on last week. Ledge pack was used for this work. Culverts will be cleaned this week.
All supplies have been received for the new crack sealing unit. Kelly Robitaille outlines intent to begin crack sealing next week. Asphalt shimming is planned for the end of next week. A roller will be rented from Coleman for this work, the week rental from MB Tractor was no longer available when MB was contacted following last week’s meeting. The culvert basin for Eidelweiss Drive will be picked up next week.
Ron Sandstrom makes a motion to remove the speed bumps. Mike Smith seconds the motion and the motion passed 2-0.
Need for an impact tool is discussed. Cost is $365 at NAPA. Mike Smith makes a motion to approve purchase of an impact tool not to exceed $375. Ron Sandstrom seconds the motion and the motion passed 2-0.
The work needed on Jungfrau will be scheduled for October.
The intersection of Little Shore and Middle Shore will be addressed.
Mike Smith makes a motion to approve a time off request submitted by Kelly Robitaille. Ron Sandstrom seconds the motion and the motion passed 2-0.
Budget line items are reviewed and discussed. Salt is discussed, the cost of obtaining pre-treated salt will be checked.
Sand supply is OK at this time.
Discussion is held on snow-fighting equipment. Mike Smith makes a motion to obtain a price for a plow blade for the backhoe. Ron Sandstrom seconds the motion and the motion passed 2-0.
Discussion ensues on the engineering review for the stated claim that road water run-off is damaging the septic system at 30 Saint Moritz. Kelly Robitaille outlines that the prior review of this area did not enter the property to analyze run-off to the back of the house. The recommendation of the prior review of the area was to extend the pavement across the intersection of Saint Moritz and Basil to direct water to the drainage culverts.

3. Water

Ian Hayes will be in attendance next week.
Tom Therrien has been requested to appear next week.
Mike Smith makes a motion to schedule a kick-off meeting for Muddy Beach reconstruction with Ian Hayes, Tom Therrien, Justin Montelin and Norm Garside. Ron Sandstrom seconds the motion and the motion passed 2-0.
Three leaks were repaired last week. A service line leak at 6 Interlaken was discovered. The water service at the property has been shut off until the line is replaced.
Discussion ensues on two of the leaks being located once the initial leak was repaired. The water mains in the area including Interlaken, Diessbach, Porridge Shore, Waldsbut and East Bergamo are original to the system, old and failing. This area will be a target for water main replacement within the water system capital needs listing.

4. Administration

The September safety meeting will be scheduled.
The next Asset Management Committee meeting is September 26 at 1 pm. The CIP plan is being updated as outlined at the last meeting. The water system will be the target for identifying needs and priorities on Sept 26.
The water budget will be reviewed with Ian Hayes next week.
The review of electric bills will be completed next week.
The Department of Revenue Form MS 434 is reviewed. Mike Smith makes a motion to not offset the tax burden with Unassigned Fund Balance. Ron Sandstrom seconds the motion and the motion passed 2-0.

5. Accounts Payable

The check manifest is presented. Mike Smith makes a motion to approve 15 checks in the amount of $22,508.34. Ron Sandstrom seconds the motion. Checks and invoices are reviewed and discussed. Motion is called to a vote and the motion passed 2-0.

6. Minutes
7. Commissioners Reports

Mike Smith makes a motion to send a letter to the property owner of 6 Middle Shore Drive to protect the fire scene. Ron Sandstrom seconds the motion and the motion passed 2-0.
Discussion is held on the use of the lodge for a shared dinner that is being advertised by the EPOA for September 23. Depending on the progress of the construction, the building may not be available. Mike Smith makes a motion to notify the EPOA that based on the construction, the lodge may not be available September 23. Ron Sandstrom seconds the motion and the motion passed 2-0.
Ron Sandstrom outlines that he will send recommended updates for the presentation to be given October 14.

8. Signature Items

Driveway permit for operation for 26 Diessbach is presented. Mike Smith makes a motion to approve and sign the Driveway Permit for Operation for 26 Diessbach Drive. Ron Sandstrom seconds the motion and the motion passed 2-0.
Driveway permit for construction for 56 Oak Ridge Road is presented. Mike Smith makes a motion to approve and sign the Driveway Permit for Construction for paving at 56 Oak Ridge Road. Ron Sandstrom seconds the motion and the motion passed 2-0.
Driveway permit for construction for 55 Oak Ridge Road is presented. Mike Smith makes a motion to approve and sign the Driveway Permit for Construction for paving at 55 Oak Ridge Road. Ron Sandstrom seconds the motion and the motion passed 2-0.
Driveway permit for construction for a new dwelling to be built at 59 Eidelweiss Drive is presented. Mike Smith makes a motion to approve and sign the Driveway Permit for Construction for a new driveway at 59 Eidelweiss Drive. Ron Sandstrom seconds the motion and the motion passed 2-0.
A fill request has been received. Mike Smith makes a motion to approve and sign the fill request for 31 Saint Moritz Drive. Ron Sandstrom seconds the motion and the motion passed 2-0.

9. Correspondence

The engineers have confirmed the booster pump recommendation for the new pump at Muddy Beach. Mike Smith makes a motion to approve purchase the Grundfos CR 10-10 as recommended. Ron Sandstrom seconds the motion and the motion passed 2-0.
Mike Smith makes a motion to send the pump information to SCADA programmer Tom Therrien and release the order for the VFD for the new pump. Ron Sandstrom seconds the motion and the motion passed 2-0.
Mike Smith makes a motion to release the order for the two 2-inch and one 3-inch meters for Muddy Beach not to exceed $7,500. Ron Sandstrom seconds the motion and the motion passed 2-0.

10. Scheduled Appearances
11. Other Business
12. Public Comments

At 8:55 am Mike Smith makes a motion to enter Non-Public session pursuant to RSA 91-A:3, II (c) reputation. Ron Sandstrom seconds the motion. Motion is called via roll call vote Mike Smith yea, Ron Sandstrom yea and the motion passed 2-0.

At 9:16 am Mike Smith makes a motion to exit non-public session and adjourn the meeting. Ron Sandstrom seconds the motion and the motion passed 2-0.

Respectfully submitted,

Nancy E. Cole
Administrator