[gview file="https://vdoe-nh.org/wp-content/uploads/2017/10/AssetMngmnt-08-22-17.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Asset Management Committee Meeting
August 22nd, 2017
The Asset Management Committee met at 1:00 pm on Wednesday, August 22nd, 2017. In attendance were Committee members Dinah Reiss, Nancy Cole, Tommy Gunn, Ralph Lutjen and Mike Smith as well Kelly Robitaille
At 1:02 pm the meeting was called to order by Chairwomen Nancy Cole
There were no minutes to approve at this meeting.
Andrew Madison from Granite State Rural Water Association showed up for the meeting but his portion was rescheduled to the upcoming September meeting.
Kelly Robitaille participated in today’s meeting to address open issues with the VDOE Fleet and roads, both gravel and asphalt.
Nancy Cole makes a motion to approve the agenda. Mike Smith seconds. Motion passed 5-0.
1. Data Collection – Remaining CSV’s – Mike will work with Ian as he thinks he may know where some of the remaining values are located and once tentative location is determined Tommy and Mike will work to physically locate.
2. Data Entry – Ron completed the update to the website, Ron’s son Tom assisted during the summer as an intern updating the data base SQL components of the VDOE data base. A thank you will be sent to Tom for his efforts.
3. Mapping Project – No new updates.
Other Business:
1. CIP for Trucks & Equipment - Much discussion was had on the F550, the 7400 vs a new Telstar. The current F550 is nearing end of life, it has a new sander. Kelly commented “we need a vehicle this size”. Discussion on the possibility of moving to a four-vehicle fleet for snow removal, it was agreed this was not the direction or approach to take at this time. The grader was discussed as a tool for snow removal given the cost and limited effectiveness for normal snow fall it will continue to be used as a tool of last resort. Leasing the next replacement was discussed as a financial instrument. Adjustments were made in the CIP draft planning to address timing of the F550 replacement. Also, discussion around the purchase of a plow for the backhoe was discussed and it was decided to pursue the purchase prior to the 2017/2018 snow season, discussion at the next Commissioners meeting will determine timing.
2. CIP for Water – deferred to next meeting
3. CIP for Roads – Discussion around changes that resulted from a recent Commissioners meeting, add to the high priority list is Little Loop, Thusis, Eidelweiss Drive, Geneva/Middle-shore retention pond. Nancy has updated priorities based on Kelly’s input. Lastly, the Commissioners voted to have a separate committee for roads.
4. CIP buildings and grounds – No update at this time.
5. Discussion around the status of various engineering efforts and why little progress appears to have been made. The two efforts of concern were the Geneva Retention pond and the Thusis drainage project. Ralph suggested pushing the engineering firm to produce results asap.
Establish Next Meeting – Next meeting scheduled for Tuesday, September 26th @ 1:00 PM
At 2:10 pm Nancy Cole makes a motion to adjourn the meeting. Mike Smith seconds. Motion passed unanimously.
Respectfully submitted,
Tommy Gunn
Committee Member