[gview file="https://vdoe-nh.org/wp-content/uploads/2017/11/CM102417A.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
October 24, 2017
The Board of Commissioners met at 8:00 am on Tuesday, October 24, 2017. In attendance were Commissioners Mike Smith, Ron Sandstrom and Ralph Lutjen. The meeting was taped for Madison TV by Tim Hughes.
At 8:00 am the meeting was called to order by Chairman Mike Smith.
1. Agenda
Ralph Lutjen makes a motion to approve the agenda. Ron Sandstrom seconds the motion and the motion passed 3-0.
The action list is reviewed and discussed.
2. Highway Department Report
Kelly reports out: Diesel works quote $6,150.00 plow for the backhoe. The F-550 has been used as a sanding truck and to clean-up the dead ends. The clean-up work has a high wear impact to the 550. The backhoe plow attachment would take much of the load off the 550 and extend the life of the truck. Mike Smith makes a motion to purchase the plow for the backhoe for $6,150.00 and take the monies from the capital reserve fund the motion passed 3-0.
Kelly has a quote for brine distribution system at $3,180. Brine is available at a cost of $0.61 cents per gallon. Talking to other DPW workers they have had good experience. 80 gallons of brine pre-treated ahead of the storm should cover the paved roads in Eidelweiss. Salt costs to cover the same roads approx. $117 vs $49 for the brine. Road agents and plow guys seem to be happy with it. Ralph Lutjen makes a motion to purchase the brine distribution system for $3,200.00 monies to come from the capital reserve Mike Smith seconds the motion the motion passed 3-0.
Roads are in good shape, tough with the leaves, the team has been grading. Kelly has requested 2 tons of asphalt ($300) to make asphalt repairs on Aspen. Ralph Lutjen makes a motion asphalt ($300) to make asphalt repairs Mike Smith seconds the motion the motion passed 3-0.
Mike Smith makes a motion have Kelly release the purchase to diesel works and for the brine attachment Ralph Lutjen seconds the motion the motion passed 3-0. This was done to move the work forward in the event that the district administrator is out for an extended time.
Ralph Lutjen makes a motion to have a commissioner meeting on storm water management on November 2nd 10:00am Mike Smith seconds the motion the motion passed 3-0.
Mike Smith makes a motion to sign the document for 30 Saint Moritz, Ralph Lutjen seconds the motion the motion passed 3-0.
3. Water
Muddy Beach is now on line and pumping water for the system. Mike Smith would like the district to directly purchase meters rather than go through 3rd party. This will eliminate delays.
November 2nd is the expected date for the tank inspections. Mike Smith makes a motion to get a cost estimate for the excavation by Ian’s contractor for Reinarch Ralph Lutjen seconds the motion the motion passed 3-0.
Leak detection should start again now that Bob Wirling performed the work on Clausen and the leak is fixed.
Mike Smith makes a motion to cancel the asset management meeting today as Nancy is out. Ralph Lutjen seconds the motion the motion the motion passed 3-0.
Mike Smith makes a motion to approve commissioners meeting minutes for 10/14/17 Ralph Lutjen seconds the motion the motion the motion passed 3-0.
4. Administration
The payroll report is presented. Mike Smith makes a motion to approve payroll in the amount of $6,275.60. Ron Sandstrom seconds the motion. Report and time cards are reviewed and discussed. Motion is called to a vote and the motion passed 3-0.
Mike Smith makes a motion to renew Workman compensation. Ralph Lutjen seconds the motion the motion the motion passed 3-0.
Mike Smith makes a motion to unemployment renewal. Ralph Lutjen seconds the motion the motion the motion passed 3-0.
5. Accounts Payable
Mike Smith makes a motion to pay account payable checks for $1,535.96. Ralph Lutjen seconds the motion the motion the motion passed 3-0.
6. Minutes
7. Commissioners Reports
Ralph discusses asset management planning having to do with the loans and the payout timings. Projecting the impact of combining loans over a period of time. Ralph recommends Little Loop and Chocorua View or Thusis for next year as a discussion point.
Mike Smith reports that Muddy beach pump house has some minor deliverable left, valve tagging and as built drawings.
8. Signature Items
Mike Smith makes a motion to sign the letter for 30 Saint Moritz.
Mike Smith makes a motion enter into an agreement for the Cabana lease. Ralph Lutjen seconds the motion the motion the motion passed 3-0.
9. Correspondence
10. Scheduled Appearances
11. Other Business
Ralph Lutjen discusses the canoe racks. Mike Smith makes a motion to select option 2 for the canoe racks as discussed at the public hearing with a plan to review after the first year. Ralph Lutjen seconds the motion the motion the motion passed 3-0.
Mike Smith makes a motion to have Gloria to work with Nancy to begin the administration of the new canoe process. Ralph Lutjen seconds the motion the motion the motion passed 3-0.
Ron Sandstrom makes a motion to have the water operator proceed with the bypass to enable the tank inspections. Mike Smith seconds the motion the motion the motion passed 3-0.
12. Public Comments
Mike Smith makes a motion go into non-public for reputation reasons. Ralph Lutjen seconds the motion the roll call vote passed 3-0.
Non-public; RSA 91-A:3, II (c) reputation
Mike Smith makes a motion remove Mr. Buckley from the asset management group for lack of participation. Ralph Lutjen seconds the motion the motion the motion passed 3-0.
Ralph Lutjen makes a motion to leave non-public. Mike Smith seconds the motion the roll call vote passed 3-0.
At 9:45 am Ron Sandstrom makes a motion to adjourn the meeting. Mike Smith seconds the motion and the motion passed 3-0.
Respectfully submitted,
Ron Sandstrom
Commissioner