[gview file="https://vdoe-nh.org/wp-content/uploads/2017/11/CM103117.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
October 31, 2017
The Board of Commissioners met at 8:00 am on Tuesday, October 31, 2017. In attendance were Commissioners Mike Smith, Ron Sandstrom and Ralph Lutjen. Also in attendance were Ian Hayes (water operator) and Treasurer Dinah Reiss. The meeting was taped for Madison TV by Tim Hughes.
At 8:00 am the meeting was called to order by Chairman Mike Smith.
1. Agenda
Ralph Lutjen makes a motion to approve the agenda. Ron Sandstrom seconds the motion and the motion passed 3-0.
The action list is reviewed and discussed.
2. Highway Department Report
Kelly Robitaille is clearing roads of branches that came down during the storm. There is a tree down on Winnegon with the power lines. The tree is off to the side. The power company and emergency services were notified and responded yesterday.
3. Water
Water operator Ian Hayes informs the Board that Jungfrau station is being run by generator and the water system is being manually maintained.
The new pump at Muddy Beach is discussed; it is not moving water at the anticipated gallons per minute. The pump should be moving 65-68 gallons per minute and it is only moving 38-42. Varying potential causes have been checked; amperage, pump curve, VFD settings and power. Additional trouble shooting may be needed. The representative at Maltz Sales that sold the pump to the VDOE has been notified. Possible replacement of the pump or purchase of the second pump for comparison purposes is discussed. The rate of flow and piping configurations has also been looked at and the pump should be moving water at the anticipated rates.
Discussion is held on postponing the tank inspection or inspecting one tank at Reinach only.
Mike Smith makes a motion to reschedule Mass Tank to mid-December. Motion fails for lack of a second. Discussion on placing the temporary line on Winnegon that will be needed to bypass the Jungfrau tank to facilitate inspection of that tank is held. Establishing proper flow from Muddy Beach prior to any portion of the system being taken off line is discussed. Mike Smith makes a motion to reschedule Mass Tank. Ron Sandstrom seconds the motion and the motion passed 3-0. Mike Smith makes a motion to ask Mass Tank for the latest date into winter that an inspection can be done. Ralph Lutjen seconds the motion and the motion passed 3-0. Mike Smith makes a motion to contact the engineers for a recommendation on purchase of a second pump for Muddy Beach. Ron Sandstrom seconds the motion. Discussion ensues on completing remaining testing of the pump that is installed as requested by the engineers prior to requesting a recommendation for the second pump. Mike Smith withdraws the motion for additional information. Ian Hayes will get the requested suction/discharge numbers for the engineers.
The service line at 11 Klausen is discussed. Ian Hayes has reviewed the options; blast to bury at the proper depth or build a berm over the line, with the property owner. Ralph Lutjen makes a motion to have the property service line repaired or placed onto a temporary line by the end of this week or service is to be discontinued until repair is complete. Ron Sandstrom seconds the motion and the motion passed 3-0.
4. Administration
5. Accounts Payable
6. Minutes
7. Commissioners Reports
8. Signature Items
Draft of a letter to the property owner of 30 Saint Moritz is presented. Discussion ensues regarding the requirements for liability to exist for road runoff. No changes have been made by the District in the past 6 months. The property owner should be taking some action to protect his septic system as the runoff appears to be a historical flow. Discussion ensues on a statement made by the property owner regarding gravel placed on a driveway across the street. Placement of a ditch across the street is discussed as an option. Grading the area to obtain a higher crown pitched towards the inside of the hill is discussed. The letter will be updated for next week the intended corrective actions.
9. Correspondence
10. Scheduled Appearances
11. Other Business
12. Public Comments
At 8:45 am Mike Smith makes a motion to enter Non-Public Session pursuant to RSA 91-A:3, II (e) legal. Ron Sandstrom seconds the motion. Motion is called via roll call vote Mike Smith yea, Ron Sandstrom yea, Ralph Lutjen yea and the motion passed 3-0.
Motions and votes of Non-Public session:
Mike Smith makes a motion to send a letter to the Town of Madison Board of Selectmen, with a copy to NH DES and Town of Madison Code Enforcement Officer Bob Boyd regarding the failed septic at 23 Huttwil. Letter is to request a short time frame for response. Ralph Lutjen seconds the motion and the motion passed 3-0.
At 9:05 am Mike Smith makes a motion to exit non-public session and recess the meeting until Thursday, November 2 at 8 am. Ron Sandstrom seconds the motion. Motion is called via roll call vote Mike Smith yea, Ron Sandstrom yea, Ralph Lutjen yea and the motion passed 3-0.
Respectfully submitted,
Nancy E. Cole
Administrator