[gview file="https://vdoe-nh.org/wp-content/uploads/2017/11/CM103117-Reconvened-110217.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
October 31, 2017/Reconvened November 2, 2017
The Board of Commissioners reconvened at 8:00 am on Thursday, November 2, 2017. In attendance were Commissioners Mike Smith and Ralph Lutjen. Also in attendance were Kelly Robitaille (hwy), and Dr. James Houle of UNH T2 Storm Water Center. The meeting was taped for Madison TV by Tim Hughes.
At 8:00 am the meeting was called to order by Chairman Mike Smith.
At 9:30 am the meeting is called to order by Chairman Mike Smith.
1. Agenda
Ralph Lutjen makes a motion to approve the agenda. Mike Smith seconds the motion and the motion passed 2-0.
The action list is reviewed and discussed.
2. Highway Department Report
Kelly Robitaille reports that roads held well during the recent storm. One culvert on Adelboden is being watched; once the water subsides the culvert will be replaced. The Terra Star is being outfitted for winter operations.
The motor quoted for the brine equipment is too small to handle pre-treatment set up. The quoted motor was for use with the saddle bags to be released while salting. An alternate quote is being sought.
The culvert placement at 70 Eidelweiss Drive has been postponed until November 7 or 8. Some gravel, 2 or 3 loads, will be needed for this work.
Pricing from other suppliers of road salt are being checked. Kelly Robitaille will have pricing for next week.
If time allows for additional asphalt work this fall, Aspen will be the target road.
All swim rafts are in for the winter and the rope fence at the Veteran’s garden has been taken down for winter. Outhouses will be locked, except one at Geneva, after the holiday weekend.
Any remaining water craft after Veteran’s Day weekend will be removed.
Kelly Robitaille reports the backhoe plow has been ordered.
The area outside Muddy Beach pump house will be cleared by the DPW.
The basketball hoops and nets will be replaced in the spring.
Discussion on the pending visit of Dr. James Houle of UNH T2 Storm Water Management Department is held. Dr. Houle will be brought up Oak Ridge Road, down to Geneva Beach and then over to the Lugano area.
A photo of a silt cloud off Boulder Beach is viewed.
3. Water
Tom Therrien of Electrical Installation, SCADA programmer, is expected in the District today.
The SCADA system needs to be re-set from the power loss and transfer to mobile generator units.
The Reinach Pressure Zone will be addressed next week with engineer Nick Sceggell.
Continuation of progress on a leak detection plan is discussed.
The status of the Klausen service line is discussed. Ian Hayes will be asked.
Mass Tank has been postponed. One week’s notice will be required to reschedule the inspections.
4. Administration
5. Accounts Payable
The check manifest is presented. Mike Smith makes a motion to approve 14 checks for a total of $19,989.92. Ralph Lutjen seconds the motion. Checks and invoices are reviewed and discussed. Motion is called to a vote and the motion passed 2-0.
A five (5) minute recess is taken while checks are signed.
6. Minutes
7. Commissioners Reports
Mike Smith discusses the request for rates from the third party electrical provider. Rates should be reviewed for action as soon as received.
Turning on the water system bleeders for winter may occur prior to Ian Hayes vacation the end of November.
The tax rate as established by the NH Department of Revenue is higher than anticipated. One known item was corrected; other changes will be looked into for the higher rate.
8. Signature Items
Draft letter to Mr. Buckley is presented. Mike Smith makes a motion to sign the letter to Mr. Buckley regarding the Asset Management Committee. Ralph Lutjen seconds the motion and the motion passed 2-0.
9. Correspondence
10. Scheduled Appearances
At 9:55 am Dr. James Houle of UNH T2 Storm Water Management Program arrives. The desire and ability to act now to reduce negative impact for protection of the ponds in the future is discussed.
Establishing priorities for best protection of the ponds and implementing cost effective solutions is the strategy used by the UNH program. Dr. Houle states that UNH can offer guidance and consultation as well as work directly with the DPW on implementation strategies if engaged.
A report will be received from Dr. Houle outlining specific parameters following today’s site review.
11. Other Business
A quote has been received from Norm Garside for completion of the interior upstairs section of the lodge in the amount of $8,650. Balance of the warrant article funds is reviewed. Having Norm Garside coordinate with the electrician for review of all electrical items is discussed. Mike Smith makes a motion to approve the work by Norm Garside up to $9,000. Ralph Lutjen seconds the motion and the motion passed 2-0. Ralph Lutjen makes a motion to request a quote for a handrail on the inside wall of the stairs. Mike Smith seconds the motion and the motion passed 2-0.
12. Public Comments
At 8:25 am Mike Smith makes a motion to recess the meeting until 9:30 am. Ralph Lutjen seconds the motion and the motion passed 2-0.
At 10:25 am Mike Smith, Ralph Lutjen, Kelly Robitaille and Dr. Houle leave for site visits to varying locations in the District.
At 11:30 am Mike Smith makes a motion to adjourn the meeting. Ralph Lutjen seconds the motion and the motion passed 2-0.
Respectfully submitted,
Nancy E. Cole
Administrator