[gview file="https://vdoe-nh.org/wp-content/uploads/2017/12/CM111417.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
November 14, 2017
The Board of Commissioners met at 8:00 am on Tuesday, November 14, 2017. In attendance were Commissioners Mike Smith, Ron Sandstrom and Ralph Lutjen. Also in attendance were Treasurer Dinah Reiss and resident Adam Leiser. The meeting was taped for Madison TV by Tim Hughes.
At 8:00 am the meeting was called to order by Chairman Mike Smith.
1. Agenda
Ralph Lutjen makes a motion to approve the agenda. Ron Sandstrom seconds the motion and the motion passed 3-0.
The action list is reviewed and discussed.
2. Highway Department Report
Kelly Robitaille is working roads from yesterday’s unexpected snow. A good job was done responding to slippery conditions by the DPW. Kelly Robitaille has stated that salt will be needed. Ron Sandstrom makes a motion to approve 2 loads of salt. Mike Smith seconds the motion and the motion passed 3-0.
A header for the culvert replaced on Adelboden is discussed. Kelly Robitaille will be asked to check/install header.
3. Water
Water Operator Ian Hayes is performing system flushing this week.
Ordering the second pump for Muddy Beach is discussed. Status of the replacement request for the first pump will be checked.
4. Administration
A safety meeting will be scheduled.
The motion log will be reviewed next week.
Treasurer Dinah Reiss discusses the monthly cash flow report. A second TAN loan was requested yesterday. Documents will need to be signed next week. Mike Smith makes a motion to sign the TAN documents upon receipt. Ralph Lutjen seconds the motion and the motion passed 3-0.
Treasurer Dinah Reiss informs the Board that the transfer of the final $1,500 due from water usage fees to the operating account was completed yesterday.
The Muddy Beach pump is discussed. Ron Sandstrom makes a motion to have Mike Smith contact the vendor for status of the requested replacement pump and ordering of the second pump if necessary. Ralph Lutjen seconds the motion and the motion passed 3-0.
The status of 2017 water usage fee collection is discussed. Eight houses were posted.
An Asset Management meeting is being scheduled.
Mike Smith states that, if weather permits, an additional attempt will be made to locate the remaining curb stop valves.
Turning on the water system bleeders for the winter season is discussed. Mike Smith makes a motion to have water operator Ian Hayes turn on the bleeders prior to Thanksgiving. Ralph Lutjen seconds the motion and the motion passed 3-0.
The October daily water usage report is reviewed.
The third quarter water usage has been submitted to and accepted by NH DES.
The drainage plan for the Thusis Beach area is discussed. The drainage is anticipated to extend more than 10 feet beyond the boundary line. Mike Smith makes a motion to do a boundary survey at the Thusis lot. Ralph Lutjen seconds the motion and the motion passed 3-0.
5. Accounts Payable
The check manifest is presented. Mike Smith makes a motion to approve 15 checks for a total of $11,171.57. Ralph Lutjen seconds the motion. Checks and invoices are reviewed and discussed. Motion is called to a vote and the motion passed 3-0.
6. Minutes
The minutes of Oct 17 are reviewed. Mike Smith makes a motion to approve the minutes of October 17 as presented. Ralph Lutjen seconds the motion and the motion passed 3-0.
The minutes of Oct 24 are reviewed. Mike Smith makes a motion to approve the minutes of October 24 as presented. Ralph Lutjen seconds the motion and the motion passed 3-0.
The minutes of Oct 31 are reviewed. Mike Smith makes a motion to approve the minutes of October 31 as presented. Ralph Lutjen seconds the motion and the motion passed 3-0.
The minutes of Oct 31 reconvened session Nov 2 are reviewed. Mike Smith makes a motion to approve the minutes of October 3 reconvened session Nov 2 as presented. Ralph Lutjen seconds the motion and the motion passed 3-0.
7. Commissioners Reports
Ralph Lutjen presents the sign created by the Eidelweiss Property Owner’s Association (EPOA) for neighborhood watch. Ten signs have been made. Ron Sandstrom makes a motion to send the EPOA a thank you note for the initiative and approve placement of the sign. Mike Smith seconds the motion and the motion passed 3-0.
Mike Smith discusses scheduling the formal employee review for Jeff DeMartino for next week.
8. Signature Items
Adam Leiser questions the boundary line easement that was discussed last week. Mike Smith outlines the continuance of research into this question. Discussion is held on placing the drainage on the property at #4 Little Loop to facilitate moving forward with the plan. Adam Leiser discusses concerns with the drainage as designed. Discussion is held on approaching #6 Little Loop to question if willing to participate in the drainage design should the boundary line be the chosen location for the drainage.
Ron Sandstrom makes a motion to contact Alpine Title for legal review of the deeds for the side line boundary easement. Ralph Lutjen seconds the motion and the motion passed 3-0.
Ralph Lutjen makes a motion to request drainage solutions for the property at #3 Little Loop. Ron Sandstrom seconds the motion and the motion passed 3-0. Discussion is held on existence of the driveway prior to the Driveway Ordinance.
Raising of the grade at the driveway at #4 Little Loop with the removal of one tree at the end of the driveway is discussed. Ralph Lutjen makes a motion to have Nick Sceggell evaluate removal of the one tree with the road sloped to move water to the low spot. Ron Sandstrom seconds the motion and the motion passed 3-0.
The health insurance renewal is presented. Mike Smith makes a motion to sign the health insurance renewal. Ralph Lutjen seconds the motion and the motion passed 3-0.
The Granite State Analytical testing renewal for the water system is presented. Mike Smith makes a motion to approve the testing agreement renewal up to $6,300. Ralph Lutjen seconds the motion and the motion passed 3-0.
9. Correspondence
NH Municipal Association has sent the bi-weekly News Link.
Melcher & Prescott have sent notice of a transfer of ownership.
10. Scheduled Appearances
11. Other Business
Ron Sandstrom outlines that an upgrade to the email service for the website is available for $7.37 per month. Ron Sandstrom makes a motion to approve up to $90 per year for an email service for the website. Mike Smith seconds the motion and the motion passed 3-0.
12. Public Comments
At 9:05 am Mike Smith makes a motion to adjourn the meeting. Ralph Lutjen seconds the motion and the motion passed 3-0.
Respectfully submitted,
Nancy E. Cole
Administrator