[gview file="https://vdoe-nh.org/wp-content/uploads/2017/12/AssetMngmnt-09-26-17.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Asset Management Committee Meeting
September 26th, 2017

The Asset Management Committee met at 1:00 pm on Tuesday, September 26th, 2017. In attendance were Committee members Dinah Reiss, Nancy Cole, Tommy Gunn, Ralph Lutjen and Mike Smith as well guests Ian Hayes from Simply Water, Andrew Madison and Justin Shaw from Granite State Rural Water Association were also in attendance.

At 1:03 pm the meeting was called to order by Chairwomen Nancy Cole.

The minutes from 6-4-2017 & 7-18-17 were approved as submitted and the minutes from 8-22-17 were approved as amended to reflect the proper date and day for the next meeting.

Nancy Cole makes a motion to approve the agenda. Mike Smith seconds. Motion passed 5-0.

1. Data Collection – Remaining CSV’s – Mike is working with Ian Hayes as he thinks he may know where some of the remaining values are located. Only 7 or 8 remain
2. Data Entry – No new updates.
3. Mapping Project – No new updates
4. Capital Improvement needs:
a) CIP for Trucks & Equipment – No new updates at this time.
b) CIP for Water – The purpose of this meeting was to discuss, with the experts, the development of the CIP for the water system and its infrastructure.
• The first step was to review the engineering report and associated recommendations developed by Fluet Engineering Associates. If the 15 recommendations all but 5 are in progress or complete.
• Planned tank testing was discussed at length and its place in the priorities. Team agreed current plan will move forward.
• The recommendation of the NH Granite State Rural Water Association is to follow their protocol is to focus first on Source, then storage, treatment, distribution, pumps and metering.
• Discussion about priorities took a significant portion of the meeting. Ian feels “distribution” should be a higher priority. In the end, all agreed regardless of the different recommendation the asset management team will prioritize all needs and place each project in the que based on the village needs while taking into cosideration the recommendations from both organizations.
• It is estimated the Village District has about 18 miles of pipe in various signs.
• Some discussion revolved around an original project from the late 1970’e or early 1980’s designed to provide an 8” line throughout the village district. The project was never finished and some supplies of 8” pipe still in storage in the cabana.
• Of note plans should include replacement of the estimated 18 bleeders.
• Discussion also discussed replacement of the tanks that are smaller without testing.
c) CIP for Roads – No new updates
d) CIP buildings and grounds – No new updates at this time.

Establish Next Meeting – Next meetings (2) scheduled for October 10th and October 24th both @ 1:00 PM

At 2:52 pm Nancy Cole makes a motion to adjourn the meeting. Mike Smith seconds. Motion passed unanimously.

Respectfully submitted,

Tommy Gunn
Committee Member