[gview file="https://vdoe-nh.org/wp-content/uploads/2018/03/CM020718.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
February 7, 2018

The Board of Commissioners met in emergency session at 8:50 am on Wednesday, February 7, 2018. In attendance were Commissioners Mike Smith, Ron Sandstrom and Ralph Lutjen. Also in attendance was Kelly Robitaille (hwy).

At 8:50 am the meeting was called to order by Chairman Mike Smith.

The damage to the Terra Star is discussed. Estimate for repairs in the amount of $6,117.11 has been received. Warranty coverage is being pursued. Tire spin is being stated as reason for the rear end failure in the truck. Discussion is held on the ice storm – tire slip occurs when transferring from ice to a surface with traction. Board discusses that this should be a warranty repair as the truck should be able to handle icy conditions.
Mike Smith discusses retrieving the parts and pictures of the damage from Liberty International to submit for legal review of issue if necessary. Ralph Lutjen states that when the VDOE pays the repairs a statement of payment under protest should be sent. The truck was being operated under normal winter conditions and should handle the terrain. Mike Smith makes a motion to send contact to Liberty International for retrieval of the parts and pictures. Ralph Lutjen seconds. Motion passed 3-0.

Mike Smith states that he has obtained a quote for painting the ceiling of the lodge in the amount of $5,100. 20% contingency will be added and an amendment will be made to the article at the annual meeting.

Annual Meeting location is discussed. The gym is available; but the bathrooms are not. Port-o potties are available outside the gym entrance. Mike Smith makes a motion to hold the annual meeting at Noyes Hall and to order a handicap port-o-potty for the day. Ralph Lutjen seconds. Motion passed 3-0.

Ralph Lutjen makes a motion to have Ron Sandstrom be the spokesperson for the Little Loop project. Mike Smith seconds. Discussion ensues on yesterday’s interaction with the resident and general disruption of the meeting caused when the resident raised his voice and heated discussion ensued. Motion passed 3-0.
Discussion is held on the Board acting properly and completing due diligence on this project to obtain the most cost effective manner of correcting the drainage issue. The resident will be asked to hold any comments for the public comment section of future meetings should he appear unscheduled.

At 9:45 am Ralph Lutjen makes a motion to adjourn the meeting. Mike Smith seconds. Motion passed 3-0.

Respectfully submitted,

Nancy E. Cole
Administrator