[gview file="https://vdoe-nh.org/wp-content/uploads/2018/03/CM021318.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
Feb 13, 2018
The Board of Commissioners met at 8:00 am on Tuesday, February 13, 2018. In attendance were Commissioners Mike Smith, Ralph Lutjen and Ron Sandstrom. Also in attendance was Kelly Robitaille (hwy). Water operator Ian Hayes joins the meeting at 9:00 am. The meeting was taped for Madison TV by Tim Hughes.
At 8:00 am the meeting was called to order by Chairman Mike Smith.
Kelly Robitaille reports:
Action list was discussed, new chains for the big truck is discussed. Mike Smith makes a motion for chains for the 7400 in the amount of $450.00. Ralph Lutjen seconds, motion passes 3-0.
Grader needs routine maintenance travel costs for maintenance is $150.00.
Sand inventory is good for now.
Concern over budget level for maintenance for the year, the need for possible adjustment was discussed.
7 Alpenhof is discussed. Mike Smith makes a motion to sign the driveway permit. Ralph Lutjen seconds, motion passes 3-0.
Meeting continues following Kelly’s report.
Discussion about yesterday’s Asset Management meeting took place. The Asset Management team voted 5-0 to support and go forward with the bond on the warrant.
Mike Smith makes a motion to change the name from Operation manual to Office Procedures and process. Ralph Lutjen seconds, the motion passes 3-0.
Mike Smith makes a motion to approve update to the water inspection form, Ralph Lutjen seconds, the motion passes 3-0.
Mike Smith makes motions to approve minutes from 1/30, 130/18 non-public, 2/6/18, 2/16/18, 2/7/18 non-public Ralph Lutjen seconds, the motion passes 3-0.
Mike Smith makes motion to approve payroll for $7,426.72, Ralph Lutjen seconds, the motion passes 3-0.
Mike Smith makes a motion to sign and certify the warrant, Ralph Lutjen seconds, the motion passes 3-0.
Mikes Smith makes a motion to sign a P.0 for $800.00 for the sander replacement. Ralph Lutjen seconds, the motion passes 3-0.
Mike Smith makes a motion to pause the meeting until Ian Hayes arrives. Ralph Lutjen seconds, the motion passes 3-0.
Mike Smith re-starts the meeting and makes a motion to go into non-public. Ralph Lutjen seconds. Roll call vote, Ralph yes, Ron Yes and Mike yes, motion passes 3-0.
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At 9:05 non-public meeting exits and general meeting restarts.
Ian Hayes is reporting:
A review of the water outage that occurred following the ice storm is done.
Key findings,
• Ice storm caused loss of power to the DPW building.
• Battery backup on the DPW PLC controller failed and shut off before the PLC could signal for a power failure. If the battery backup had held power for 2 minutes or less, the PLC would have tried to notify Ian. The PLC controller would send the notification to the computer in the office that also requires power to run. Power is also required to send a notification out to the auto dialer. To send a power failure communication the battery backups must be functional and working on the PLC, SCADA Computer, The Phone system and the Internet must be operational.
• Answering service waited 3 hours before sending 12 water outage notifications to Ian.
• The fail over system for the district is the answering service to report issues manually. In this case the answer service did not respond promptly to the emergency.
Ron Sandstrom makes a motion to have Nancy call the answering service to register a complaint. Mike Smith seconds, motion passes 3-0.
Mike discusses the bond issue with Ian with the objective of reviewing priorities. This is being done in the event that the bond does not pass and the district is left to passing each warrant article separately.
At 10:05 am Mike Smith makes a motion to adjourn the meeting. Ron Sandstrom seconds the motion and the motion passed 3-0.
Non-Public meeting – concern on about legal for Little Loop.
Little Loop project discussion, cost estimate is now $11,000.
Respectfully submitted,
Ron Sandstrom
Commissioner