[gview file="https://vdoe-nh.org/wp-content/uploads/2018/03/AssetMngmnt-01-16-18.pdf"]
VILLAGE DISTRICT OF EIDELWEISS
Asset Management Committee Meeting
January 16th, 2018

Note: This meeting was captured on video and will be available on the VDOE website for specific dialogue of the committee members and the specific content of meeting.
The Asset Management Committee met at 1:02 pm on Tuesday, January 16th, 2018. In attendance were Committee members Dinah Reiss, Nancy Cole, Tommy Gunn, Ralph Lutjen and Mike Smith. Also in attendance was Commissioner Ron Sandstrom.

At 1:02 pm the meeting was called to order by Chairwomen Nancy Cole.

Nancy Cole passed out and made a motion to approve the agenda as presented, the was seconded and the motion passed 5-0.

Nancy Cole also passed out various updated documents, CIP spread Sheet with updates from the commissioners meeting of the earlier on Tuesday January 12, 2018 and updated draft copies of the 2018 warrant document to be presented at the annual meeting. Also Ralph Lutjen distributed copies of his working documents spread sheets on loan projections

Agenda:

1. Overview – The committee reviewed adjustments to the proposed CIP plan and warrant article to align with reasonable recommendations to voters at the annual meeting in February 2018. Adjustments are in progress as detailed numbers are collected.

2. Review CIP Spreadsheets
• Equipment CIP budget for 2018 adjusted from $30,000 to $25,000.
• Buildings, adjusted for lodge exterior renovations, siding, to $12,450.00
• Roads challenge given estimates, both gravel & asphalt for 2018 reduced and move Chocorua View and Old Town to 2019
• Storm water management to be handled as part of operating budget
• Grison and Burgdorf will present a big challenge in future years given initial estimates
• Water Pipe replacement $20,000 to CIP
• PRV Pits adjust to implement the first two critical pits in 2018 for $33,000, then implement one each preceding year with an estimated cost of $25,000.
• Electrical upgrades were discussed as critical to the overall plan. Prioritized as DPW in 2018, Chocorua in 2019 and Summit in 2020.
• All agreed to prioritize all CIP initiatives in numerical order of priority by year to allow flexibility in planning should priorities change

3. Review proposed Warrant for any recommendations to Commissioners
• Nancy will redraft the existing document and distribute for review by Friday. Based on the mornings Commissioners meetings and this Asset Management meeting.

4. Mike Smith makes a motion to accept the minutes of December 19, 2017 - Nancy seconds the motion the motion passed 5-0.

5. Establish Next meeting - Next meeting scheduled for Tuesday February 13th, 2018 @ 1:00 PM

At 2:02 pm Nancy Cole makes a motion to adjourn the meeting. Mike Smith seconds. Motion passed unanimously.

Respectfully submitted,

Tommy Gunn
Committee Member