[gview file="https://vdoe-nh.org/wp-content/uploads/2018/04/CM032618.pdf"]
VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
March 26, 2018

The Board of Commissioners met at 9:30 am on Monday, March 26, 2018. In attendance were Commissioners Mike Smith and Ron Sandstrom. Also in attendance were Highway Foreman Kelly Robitaille and residents Adam Leiser and Jay Buckley.

At 9:30 am the meeting was called to order by Chairman Mike Smith.

1. Agenda

Ron Sandstrom makes a motion to approve the agenda. Mike Smith seconds. Motion passed 2-0.

The action list is reviewed and discussed.

2. Highway Department Report

Kelly Robitaille requests a purchase order for gravel. Mike Smith makes a motion to create an open purchase order in the amount of $5,000. Ron Sandstrom seconds. Motion passed 2-0.
The F-550 was looked at by the insurance company appraiser Friday. The sander was also looked at. We are waiting for the insurance company determination.

3. Water
4. Administration

Mike Smith makes a motion to approve payroll in the amount of $8,350.28. Ron Sandstrom seconds. Report and time cards are reviewed and discussed. Motion passed 2-0.
Mike Smith makes a motion to approve the 2018 Water Usage invoice template. Ron Sandstrom seconds. Wording on template discussed. Motion passed 2-0.
The water system pump house electrical report showing kWh and costs by station is reviewed.
Mike Smith discusses improvements that will be seen now that Muddy Beach is on propane and not electric heat.
Mike Smith makes a motion to sign PO 245 in the amount of $3,000 for salt. Ron Sandstrom seconds the motion. Motion passed 2-0.
Mike Smith makes a motion to sign PO 246 in the amount of $496.27 for the mailing of the canoe rack information and registration form. Ron Sandstrom seconds. Motion passed 2-0.

5. Accounts Payable
6. Minutes

Mike Smith makes a motion to approve the minutes of March 15, 2018 as presented. Ron Sandstrom seconds. Motion passed 2-0.
Mike Smith makes a motion to approve the minutes of March 20, 2018 as presented. Ron Sandstrom seconds. Motion passed 2-0.

7. Commissioners Reports
8. Signature Items
9. Correspondence

Resident Adam Leiser has sent an email to the Commissioners and Communications Committee. Mike Smith recommends bringing this back to the Board after discussion with the Communications Committee. Discussion on direction for the Committee coming from the Board is held. Ron Sandstrom outlines the roles of the Board as management while in public session; not as individual contributors for labor. Discussion on the Communications Committee developing the communications for recommendation to the Board is held. Work flow and available resources are discussed; ability to increase the outflow of information is beneficial to the VDOE. Adam Leiser outlines the importance of filming meetings for transparency.

10. Scheduled Appearances
11. Other Business

Mass Tank has been contacted for scheduling the tank inspections the week of May 14th.
Madison Police have been notified of the recent trash dump at the scenic overlook reported and cleaned up by resident Jerry Mosher. Thanks Jerry!
Madison Code Enforcement Officer Bob Boyd and Fire Chief Richard Clark have been asked to schedule an inspection of the lodge.

12. Public Comments

At 10:01 am Mike Smith makes a motion to enter non-public session pursuant to RSA 91-A:4 II (d) property. Ron Sandstrom seconds. Motion called via roll call vote Mike Smith yea, Ron Sandstrom yea. Motion passed 2-0.

Motions and votes of Non-Public session:
Mike Smith makes a motion to seal the minutes until the matter is finalized. Ron Sandstrom seconds the motion. Motion passed 2-0.

At 10:05 am Mike Smith makes a motion to exit non-public session. Ron Sandstrom seconds. Motion is called by roll call vote Mike Smith yea, Ron Sandstrom yea. Motion passed 2-0.
Mike Smith makes a motion to adjourn the meeting. Ron Sandstrom seconds. Motion passed 2-0.

Respectfully submitted,

Nancy E. Cole
Administrator