[gview file="https://vdoe-nh.org/wp-content/uploads/2018/06/AssetMngmnt-05-15-18.pdf"]
VILLAGE DISTRICT OF EIDELWEISS
Asset Management Committee Meeting
May 15th, 2018
The Asset Management Committee met at 1:00 pm exactly on Tuesday, May 15th, 2018. In attendance were Committee members Nancy Cole, Tommy Gunn, Ralph Lutjen and Mike Smith. Committee member Dinah Reiss, was absent
At 1:07 pm the meeting was called to order by Chairwomen Nancy Cole.
Chairwomen Nancy Cole passed out documents associated CIP plan and CR effort. The document will be edited at this meeting to reflect the outcome of the annual meeting.
Mike Smith make a motion to first amend the minutes from April 23rd, 2018 to record the two items below
1. First, non-agenda topic was the voting of the 2018 Chairperson, Mike Smith made a motion to continue with the leadership under Nancy Cole, Ralph Lutjen seconded and all members affirming with a yes vote.
2. Second, Mike Smith made a motion to continue with the security of record, Tommy Gunn, for the 2018 year, Ralph Lutjen seconds and all members affirming with a yes vote.
Once complete the minutes from April 23rd, 2018 were accepted.
Agenda Items:
1. Review CIP – Nancy Cole reviewed updates to the CIP since April 23rd, 2018 meeting, which included cumulative updates in all categories.
• Buildings: review of plan for 2019 and prepare warrant articles for review of commissioners warrant article suggests early for agreement. The two items on the CIP for buildings are DPW office and the Lodge, once again much discussion on the estimated cost for repairs and the concern if voters would really approve the estimate dollars need to make repairs. Much more discussion will ensue in the weeks to come once pricing is finalized and again a prioritized list of projects is developed.
• Roads: Review of the 2018 items was discussed especially Chocorua View and Old Town and what actually can be accomplished with $3,000. Scope will be reviewed and help determine the best course of action to extend the useful life of both roads. Comments were made about how well Geneva Hill on Middle Shire is holding up especially after the harsh winter we are just survived. Also, Klausen was discussed and a needed estimate for proposed scope of work.
• Water: Much discussion on the situation of the tanks after the failure of the Reinach tank inspection. All agreed it would be premature to continue further discussion until formal reports are back and the exact condition is presented to the Commissioners. Further discussion was tabled until all data is available, most likely at the June 2018 meeting. Mike Smith walked through the detailed cost estimates he has prepared for all tank replacements. This cost estimate is designed to provide the Asset Management team with a baseline for cost estimating, understanding each year a 5% escalation would have to be included to adjust from todays prices. Also, leaks were discussed and how to prioritize them and associated pipe replacement. Mike Smith walked through the estimated cost he developed for pipe replacement. A review of the pipe sections from Geneva Beach up to West Bergamo will be planned with Ian Hayes. Test pits will be dug to determine where the new and old pipe meets and a plan for replacement will be developed.
2. Review proposed items for commissioners to review for bidding and inclusion in the 2019 warrant articles for voters to review and approve. The two building items will be developed first.
3. Review recent failure of Reinach Tank and next steps to be taken. See above CIP/Water.
4. Mapping Update – Ron Sandstrom working with Chad Roberge of Avitar on isolation valve maps
5. CSV Update - Mike Smith to complete CSV location information late spring / early summer with Ian Hayes.
6. Next Meeting – date and time TBD
At 1:58 pm Nancy Cole makes a motion to adjourn the meeting. Mike Smith seconds. Motion passed unanimously with all members voting yes.
Respectfully submitted,
Tommy Gunn
Committee Member