[gview file="https://vdoe-nh.org/wp-content/uploads/2018/09/CM032018-1.pdf"]
VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
March 20, 2018
The Board of Commissioners met at 8:00 am on Tuesday, March 20, 2018. In attendance were Commissioners Mike Smith and Ron Sandstrom. Also in attendance were Highway Foreman Kelly Robitaille and Water Operator Ian Hayes. The meeting was taped for Madison TV by Tim Hughes.
At 8:00 am the meeting was called to order by Chairman Mike Smith.
1. Agenda
Ron Sandstrom makes a motion to approve the agenda. Mike Smith seconds. Motion passed 2-0.
The action list is reviewed and discussed.
2. Highway Department Report
Kelly Robitaille reports that punch outs in the snowbanks are being done.
The F-550 has been brought to Albany Service Center for repairs. The insurance company has been notified. All other equipment is good.
Sand and salt supplies are good.
Forecast is being watched as there is another potential storm this week.
3. Water
Mike Smith outlines a discussion with Maltz Sales yesterday; a request for a discount on the second booster pump for Muddy Beach was made based on charges incurred by the District due to failure of the initial pump received.
Water operator Ian Hayes is informed of the discussion with Maltz Sales regarding ordering of the second booster pump for Muddy Beach.
Work at Muddy Beach pump house is beginning. Electrician Justin Montelin’s schedule will be requested for coordination with contractor Norm Garside. A color chart for the siding will be requested so that a choice may be made.
Tank inspections is being targeted for mid-May; the week of the 14th.
Ian Hayes reports that water usage has been steady. The bleeders will be shut down once accessible. Mike Smith makes a motion to schedule turning off the bleeders the first or seconds week of April. Ron Sandstrom seconds. Motion passed 2-0.
Spring flushing of the water system will be scheduled.
The draw down and recovery period for the Muddy Beach wells has been steady and within expected levels. The two wells still affect each other during draw down. Programming a set point for shut down of the well pumps based on well level is discussed.
Discussion is held on communication alarms from Muddy Beach. Ian Hayes states that the failures have been looked into without resolution. Power supply to the building is discussed as a possibility for the fluctuations. Use of an AVR on the battery backups is discussed as an option to resolve the effect of power fluctuations to the building. This will be looked into.
4. Administration
A safety meeting will be scheduled for April.
Motion log is reviewed.
Cash flow report is reviewed and discussed.
Water invoice template will be updated for 2018 for review and approval.
Drafts for communications to residents will be submitted to the Commissioners by the Committee for approval.
The Asset Management Committee is updating the capital improvement plan spreadsheet and will make recommendations on projects that may be considered for the 2019 Warrant.
Ron Sandstrom is validating the isolation valve information for updating the maps. The data on file with Chad Roberge of Avitar will be requested for final validation.
Mike Smith will work with Ian Hayes on locating the remaining curb stop valves once the snow is gone.
5. Accounts Payable
Mike Smith makes a motion to approve 27 checks for a total of $51,676.01. Ron Sandstrom seconds. Check and invoice are reviewed and discussed. Motion passed 2-0.
6. Minutes
7. Commissioners Reports
Ron Sandstrom requests contact with Chad Roberge of Avitar Associates to extract his data and send to Ron Sandstrom for final verification on the updates.
Ron Sandstrom discusses the Communications Committee meeting yesterday; verbiage for the canoe rack posting is being worked on. An option of distributing profiles for the Board members is discussed.
8. Signature Items
9. Correspondence
Jay Buckley has sent information regarding NH RSA 41:9-a; which outlines establishing fees. A warrant article to adopt RSA 41:9-a was on the Town of Madison warrant and failed at Town meeting last weekend. Obtaining guidance from an attorney is recommended. Mike Smith states that should an additional public hearing be required; that could be done. Ron Sandstrom makes a motion to send the question to legal counsel for guidance. Mike Smith seconds. Motion passed 2-0.
Jerry Mosher has informed the office of 4 bags of trash which were left at the summit area; he disposed of the bags. Mike Smith makes a motion to notify Madison Police. Ron Sandstrom seconds. Motion passed 2-0.
NH Municipal Association has sent the weekly Legislative Bulletin; welcoming new officials and returning officials.
10. Scheduled Appearances
11. Other Business
Mike Smith states he sent a request to the Loon Society for confirmation of the presentation scheduled for May 26 at 6 pm at the lodge. Nancy Cole will coordinate the ice cream social.
Ron Sandstrom discusses publishing names of committee members. Names appear in minutes for all committees. Each committee will be asked.
12. Public Comments
At 8:25 am Mike Smith makes a motion to recess the meeting until arrival of water operator Ian Hayes. Ron Sandstrom seconds. Motion passed 2-0.
At 8:32 am Mike Smith reconvenes the session.
At 8:50 am Mike Smith makes a motion to adjourn the meeting. Ron Sandstrom seconds. Motion passed 2-0.
The Board will meet Monday, March 26 at 9:30 am.
There will not be a meeting Tuesday, March 27.
Respectfully submitted,
Nancy E. Cole
Administrator