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VILLAGE DISTRICT OF EIDELWEISS
Asset Management Committee Meeting
July 9th, 2018

The Asset Management Committee met at 1:00 pm exactly on Tuesday, July 9th, 2018. In attendance were Committee members Nancy Cole, Tommy Gunn, Mike Smith and Dinah Reiss. Ralph Lutjen was absent. Also in attendance was Commissioner Ron Sandstrom, Ron is attending as a conference call is planned to discuss the results of the recent tank testing by Mass Tank with the VODE professional engineer, Paul Fluent. The meeting was filmed.

At 1:02 pm the meeting was called to order by Chairwomen Nancy Cole.

Chairwomen Nancy Cole passed out documents associated with the CIP plan and agenda.

Mike Smith makes a motion to accept the minutes from June 14th, 2018 as presented, Dinah Reiss seconds all members voted yes for approval.

Agenda Items:

1. Review CIP – Nancy Cole reviewed the specific updates to the CIP since June 14th, 2018 meeting, which included cumulative updates in all categories. No substantive changes were made at the meeting.
• Roads – Note the annual road review will be conducted in the near future, once schedules are aligned, with Nancy, Tommy and Kelly. To validate the CIP schedule and priorities.
• Note: As previously discussed the Commissioners have voted to place the CIP document on the VDOE webpage, to be located in the Asset Management section of the website. This document will be a living document and updated as changes are approved. No changes to the document occurred at this meeting.
• Mass Tank has completed the testing and inspection on both Reinach tanks. A full report was issued and is being reviewed by the VDOE professional engineer and will be reported on his opinion tentatively by Tuesday Jine10th. Next steps to be determined.
• A conference call was held with all present and the VDOE professional engineer Paul Fluent. The committee discussed at length the results and next steps to develop the best solution for the replacement of both Reinach tanks. It should be noted that although the Reinach tanks have not passed their structural integrity testing which would have allowed relining as a possible solution they are not in imminent danger of structural failure.
2. Mapping Update – Ron Sandstrom working with Chad Roberge of Avitar on isolation valve maps
3. CSV Update - Mike Smith to complete CSV location information late spring / early summer with Ian Hayes.
4. Next Meeting – Monday August 9th, 2018 @ 1:00PM.

At 1:57 pm Nancy Cole makes a motion to adjourn the meeting. Mike Smith seconds. Motion passed unanimously with all members voting yes.

The next meeting will be held on Wednesday August 15th, 2018 @ 1:00 PM

Respectfully submitted,

Tommy Gunn
Committee Member