[gview file="https://vdoe-nh.org/wp-content/uploads/2018/09/CM082818R.pdf"]

VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
August 28, 2018

The Board of Commissioners met at 8:00 am on Tuesday, August 28, 2018. In attendance were Commissioners Mike Smith and Ralph Lutjen. Also in attendance were Kelly Robitaille (hwy), Dick Ficke and Anthony Ruddy of Habitat for Humanity, Treasurer Dinah Reiss, residents Carol Rosenblith, Kathy Koziell, Adam Leiser, Bill Dolan and Diana Dolan.

At 8:00 am the meeting was called to order by Chairman Mike Smith.

1. Agenda

Ralph Lutjen makes a motion to approve the agenda. Mike Smith seconds. Motion passed 2-0.

The action list is reviewed and discussed.

2. Highway Department Report

Jungfrau work is beginning. Discussion held on the paved driveway at 15 Jungfrau, replacing the pavement once the culvert pipe is placed is discussed. Kelly Robitaille outlines the ability to place the cross culvert in the area as the option outlined by engineer Paul Fluet. The long pipe will correct the water flow in the area. Financially, it will be less costly to place the longer pipe than to replace the pavement. Cost estimate is $1,150 for the culverts. Mike Smith motion approve 5 culverts up to $1,150. Ralph Lutjen seconds. Motion passed 2-0. Kelly Robitaille outlines that at 15 Jungfrau, the pavement in the roadway will be removed. Crew will spend the rest of this week on this work. A driveway grate has been recommended for the pending approval of a driveway permit for construction for the house at 19 Jungfrau. Permit is reviewed. Steepness of driveway will be added for final approval.
All equipment is in good condition; new grader blades are being installed.
Kelly Robitaille outlines the need to replace one additional culvert this fall at the intersection of Bristenstock and Salins. New culvert will go directly across Bristenstock. Mike Smith discusses review September 8 when Nick Sceggell is in the District. Mike Smith makes a motion to have the engineer review Bristenstock Sat Sept 8. Ralph Lutjen seconds. Motion passed 2-0.
Mike Smith states Porridge Shore Drive came out well.
Kelly Robitaille outlines sifting of sand will be done in October.
Kelly Robitaille outlines that Burgdorf will be graded once construction on the street is completed.
Culvert cleaning will be done when leaves are removed this fall. All culverts will be visited again before winter hits.

3. Water

Muddy Beach Phase 2 is progressing. All piping and SCADA work is completed; station is on line.
Intrusion panels are discussed. Panels at Chocorua and Summit are too small for installing the new security. This will be looked into.

4. Administration

The cash flow report is reviewed and discussed. Current review shows that existing TAN will be sufficient for year end. A second loan can be acted on this fall if needed. Review of additional accounts added to the report is made. Review of expanded portion of account listing is completed.
Mike Smith makes a motion to approve payroll in the amount of $7,808.48. Ralph Lutjen seconds. Report and time cards are reviewed and discussed. Motion passed 2-0.
Department of Revenue has accepted and approved the 2017 financials for the VDOE.
Ralph Lutjen will review the monthly communication letter.
Ralph Lutjen makes a motion to authorize final Little Loop drainage design drawing by D & K in amount of $500. Mike Smith seconds. Motion passed 2-0.
Mike Smith makes a motion to authorize $1,000 for cost analysis of replacing Reinach tanks with 3 steel tanks. Ralph Lutjen seconds. Motion passed 2-0.

5. Accounts Payable

Mike Smith makes a motion to approve 3 checks for a total of $28,937.67. Checks and invoices are reviewed and discussed. Motion passed 2-0.

6. Minutes

Mike Smith makes a motion to approve the minutes of 8/21. Mike Smith seconds. Motion passed 2-0

7. Commissioners Reports

Ralph Lutjen motion forward draft agenda for Sept 8 meeting to Rick Skarinka of DES. Mike Smith seconds. Include back-up materials such as the tank replacement cost analysis for the 5,000-gallon tanks. Ralph Lutjen will create list. Motion passed 2-0.
Discussion on review of accounting software. A price is needed from Edmonds. This software appears to handle all needs of the VDOE. Cost will be requested for comparison with BMSI.
BMSI will be set up for display next week. Edmonds will be contacted for meeting.

8. Signature Items

Mike Smith makes a motion to sign PO 264 in the amount of $250 for grader blades. Ralph Lutjen seconds. Motion passed 2-0.
Mike Smith makes a motion to sign PO 265 in the amount of $1,500 for rental of a sand sifter. Ralph Lutjen seconds. Motion passed 2-0.
Mike Smith makes a request to sign the letter to the Town of Madison Selectmen requesting use of the chipper. Ralph Lutjen seconds. Motion passed 2-0.
Mike Smith makes a motion to hold the Driveway Permit for Construction for 19 Jungfrau until the grade of the driveway is added. Ralph Lutjen seconds. Motion passed 2-0.
Mike Smith makes a motion to sign the water hook up approval for 18 Little Shore Drive. Ralph Lutjen seconds. Motion passed 2-0.
Mike Smith makes a motion to sign the water hook up approval for 5 Burgdorf Rd. Ralph Lutjen seconds. Motion passed 2-0.
Mike Smith makes a motion to approve the water hook up for 9 Lucerne. Ralph Lutjen seconds. Motion passed 2-0.

9. Correspondence

Granite State Analytical has sent the weekly beach testing results; all beaches clean.
Marya Doery has expressed interest in the new pond quality committee.
Jeff Tucker of Dubois & King has sent a Thank you to the Board for continuing to use their firm for engineering.
Correspondence between Paul Fluet and Jim Rines of White Mtn Survey has continued on the Little Loop project.
NHMA has sent a special Legislative Bulletin regarding pending Senate & House veto over-rides.

10. Scheduled Appearances

Adam Leiser thanks the Board for the approval of the $500 design and moving forward on this project. This will put the final design on one piece of paper. Marking of trees is discussed, this will be looked into once the design is final.
Anthony Ruddy of Habitat for Humanity outlines the need for the extension of the water main to bring the water to the lot. Mr. Ruddy asks if anything they can do to move connection along; Ian Hayes will be contacted for a quote and scheduling. Mr. Ruddy outlines that Habitat is on hold at this time until the water main is extended for connection. Mike Smith recommends a sit down with Ian Hayes and Habitat construction personnel. Habitat for Humanity hopes to have a family in the house prior to year-end. A meeting will be scheduled.

11. Other Business

At 8:45 am Ralph Lutjen makes a motion to adjourn the meeting. Mike Smith seconds. Motion passed 2-0.

Respectfully submitted,

Nancy E. Cole
Administrator