[gview file="https://vdoe-nh.org/wp-content/uploads/2018/11/Agenda-11-13-18.pdf"][gview file="https://vdoe-nh.org/wp-content/uploads/2018/11/CM111318.pdf"]
VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
November 13, 2018
The Board of Commissioners met at 8:00 am on Tuesday, November 13, 2018. In attendance were Commissioners Mike Smith and Ralph Lutjen. Also in attendance was resident Adam Leiser. The meeting was filmed for Madison TV by Tim Hughes beginning at 8:10 am.
At 8:00 am the meeting was called to order by Chairman Mike Smith. A call to Paul Fluet had been handled by Ralph Lutjen prior to the meeting. Mike Smith entered room while call was in session.
1. Agenda
Ralph Lutjen makes a motion to approve the agenda. Mike Smith seconds. Motion passed 2-0.
The action list is reviewed and discussed.
2. Highway Department Report
The Highway crew is plowing roads this morning.
3. Water
Muddy Beach siding will be done the week of Thanksgiving.
Ralph Lutjen outlines the site review and meeting for the Reinach Tank project. The bid due date was moved to December 4. Discussion was held on the carve out for the SCADA equipment. A number has been received from Electrical Installation Inc and sent to Paul Fluet for inclusion in the Addendum.
An Asset Management meeting is scheduled for this afternoon at 1 pm.
4. Administration
Budget sheets for preparation of the workshop to establish the 2019 proposed budget are distributed.
5. Accounts Payable
Mike Smith makes a motion to approve the manifest of 21 checks for a total of $24,840.26. Ralph Lutjen seconds. Checks and invoices are reviewed and discussed. Motion passed 2-0.
6. Minutes
Ralph Lutjen motion approve the minutes of 11/06. Mike Smith seconds. Motion passed 2-0.
7. Commissioners Reports
Mike Smith questions the Ordinance updates and scheduling of Public Hearing. This is scheduled for December 11th.
8. Signature Items
Mike Smith makes a motion to sign the Health Trust web access authorization for the office. Ralph Lutjen seconds. Motion passed 2-0.
Mike Smith makes a motion to sign the renewal form indicating the plan change. RL seconds. Ralph Lutjen discusses the new plan having a deductible and resulting in substantial reduction. Current plan renewal is $11,000 additional. Motion passed 2-0.
9. Correspondence
Resident Adam Leiser has sent his opinion on correcting drainage on Little Loop. The governing body does not have authority to force a property owner to place gutters on a house as recommended by Adam. Mr. Leiser also states he is not pleased that the VDOE will not pay his mortgage fee for review of an easement.
The radio tower rent has been received.
NH Municipal Association has sent the bi-weekly News Link.
10. Scheduled Appearances
11. Other Business
The Addendum is expected to be sent to the contractors for the Reinach Tank project today.
The travel route to be planned for the construction trucks will be clarified with Kelly Robitaille.
An allowance for any road damage that may be created by the cement truck traffic is being worked on. This will not affect a contractors’ bid.
Discussion is held on the request for parking of a snowmobile trailer. This will be held for next week.
Budget workshop for establishing the 2019 budgets is held. Line items are discussed for proposed 2019 funding level.
At 9:54 am Ralph Lutjen makes a motion to adjourn the meeting. Mike Smith seconds. Motion passed 2-0.
Respectfully submitted,
Nancy E. Cole
Administrator