VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
February 19, 2019
The Board of Commissioners met at 8:00 am on Tuesday, February 19, 2019. In attendance were Commissioners Mike Smith and Ralph Lutjen. Also present were Kelly Robitaille (hwy) and resident Kathy Koziell. The meeting was filmed for Madison TV by Tim Hughes.
At 8:00 am the meeting was called to order by Chairman Mike Smith.
1. Agenda
Ralph Lutjen makes a motion to approve the agenda. Mike Smith seconds. Motion passed 2-0.
The action list is reviewed and discussed.
2. Highway Department Report
Kelly Robitaille reports that additional detail is being kept on road work. The repair budget has been used extensively so far this year.
Salt will be ordered. The existing PO will handle one load. Mike Smith makes a motion to order two loads of salt up to $3,000. Ralph Lutjen seconds. Motion passed 2-0.
Sand will be delivered tomorrow under the existing PO. Mike Smith makes a motion to approve up to $4,000 for sand. Ralph Lutjen seconds. Motion passed 2-0.
Road grader service is discussed. A Chadwick Ba-Ross representative came out to diagnose the issue; parts were approved. Invoice received for $1,245 for diagnostic visit. Discussion with Chadwick Ba-Ross will be held on the cost. Quote for replacement part was received at $501; cost was $1,002 as two valves were received. Discussion on holding check is held. Ralph Lutjen makes a motion to hold the Chadwick Ba-Ross check. Mike Smith seconds. Motion passed 2-0.
Crew will be pushing back snow banks today. As the road grader is being used, fuel is being used at a faster than average rate.
Kelly Robitaille reports that while pushing back snow banks and shelving roads, recent placement of political campaign signs in the right of way have created issues. A sign that was taken is shown; sign has a tracking device in it. Kelly Robitaille reports that the tracking device is unnerving the crew. Sign will be returned to owner. Kelly Robitaille discusses the improvements that have been made in the last few years and reverting to micro-management will not be beneficial.
Discussion on the proposed replacement for the F-550 is held. If article is approved, truck will be ordered immediately after the annual meeting. Kelly Robitaille will update the number for the base truck the end of this week.
Repairs are being done to equipment as time allows.
Diesel is being used at a faster than normal rate as the road grader and 7400 are being used.
Cutting edges will be needed. Chains will be needed for the 7400 before the end of winter.
3. Water
Ian Hayes was in last week.
4. Administration
Safety meeting was held.
Cash flow report is reviewed and discussed. TAN proceeds may be needed as early as March.
Communication for the Annual Meeting has been prepared.
Annual Meeting presentation was updated following yesterday’s
5. Accounts Payable
Mike Smith makes a motion to approve 14 checks in the amount of $7,682.41. Ralph Lutjen seconds the motion. Checks and invoices are reviewed and discussed. Chadwick Ba-Ross check will be held. Motion passed 2-0.
6. Minutes
Mike Smith makes a motion to approve the minutes of February 12. Ralph Lutjen seconds. Motion passed 2-0.
7. Commissioners Reports
Ralph Lutjen updates the newsletter to include the number of houses in the Reinach pressure zone area. Streets and number of houses will be added.
Mike Smith discusses water usage for January. Pump house electric report clearly shows the benefit of having the VFD at Jungfrau.
8. Signature Items
Mike Smith makes a motion to sign the third-party electric agreement. Ralph Lutjen seconds. Motion passed 2-0.
Mike Smith makes a motion to hold PO 281 in the amount of $1,425 for diagnostic work on the grader. Ralph Lutjen seconds. Motion passed 2-0.
Mike Smith makes a motion to sign PO 282 in the amount of $600 for a rear tire for the backhoe. Ralph Lutjen seconds. Motion passed 2-0.
Mike Smith makes a motion to sign the response to Habitat for Humanity. Ralph Lutjen seconds. Discussion on possible update to letter to include a statement of no delay. No update approved. Motion passed 2-0.
9. Correspondence
NH Municipal Association Legislative bulletin has been received.
10. Scheduled Appearances
11. Other Business
At 8:45 am Ralph Lutjen makes a motion to adjourn the meeting. Mike Smith seconds. Motion passed 2-0.
Respectfully submitted,
Nancy E. Cole
Administrator