VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
March 14, 2019
The Board of Commissioners met at 8:00 pm on Thursday, March 14, 2019. In attendance were Commissioners Adam Leiser and Kathy Koziell. Also present were Greyson and Jennifer Merrill, Jay Buckley, Mike Dolan, Donna McKinnon, Theresa Hill, Mary Alice Lapoint and Dee Dudley. The meeting was filmed for Madison TV by Tim Hughes.
At 8:00 pm Commissioner Adam Leiser calls the meeting to order.
1. Agenda
Adam Leiser makes a motion to approve the agenda. Kathy Koziell seconds. Time is 8:00 pm. Motion passed 2-0.
The action list is reviewed and discussed.
2. Highway Department Report
Repair quote for F-550 is reviewed. Axle housing and pinion joint need to be replaced. Adam Leiser makes a motion to approve the $2,805.09 for F-550 repairs. Kathy Koziell seconds. Motion passed 2-0.
Looking into AAA will be looked into by Kathy Koziell.
2 truck loads of salt have been approved.
Discussion on looking into sand reclamation in the DPW yard will be looked at.
Adam Leiser discusses that the new truck will be delivered tomorrow. Life expectancy of trucks should be aimed at 7 years. Kelly Robitaille will be asked for ideas on how to make the truck lasts longer. Discussion on use of a small amount of capital reserve funds to replace the Terra Star is held.
3. Water
Discussion on monthly meeting with Simply Water and EII is held. Commissioners are informed that Electrical Installation Inc are the SCADA programmers.
Meeting scheduled for 3/22 water committee will be held with Paul Fluet and Nick Sceggell to discuss the tank replacement at no charge to the District. Questions regarding the project have been sent to Paul Fluet and Nick Sceggell for preparation for the meeting. Ian Hayes and committee are in favor of a larger tank than the 90,000-gallon tank proposed. Additional capacity would be beneficial.
4. Administration
Kathy will schedule the monthly safety meeting.
Motion log will be reviewed Tuesday.
Budgets are reviewed and discussed.
Water rate for 2019 has been set at $485.00. Discussion on approval for use of loan proceeds allowed for re-allocation at the 2019 Warrant.
Mary Alice Lapoint will be on the Finance Committee when it is formed.
Monthly communication newsletter will be worked on by the communications committee.
Beach Ordinance and Road Standards ordinance updates will be proposed at the public hearing scheduled for March 28 at 8 pm at Town Hall meeting room.
Rockhouse Mountain has requested to have access to canoe and kayak rack space.
Removal of a canoe at Geneva Beach rack is discussed. Kelly Robitaille will be asked to remove this boat for impound. Discussion on the beaches as public property is held. Potential for having a donation from Rockhouse Mountain for maintenance. Having RHMPOA pay for beach raking or rake the beaches on weekends is discussed. This will be discussed further at the Public Hearing on March 28.
February water usage report is discussed. DPW meter is off line at this time, averages were used. Adam discusses addition of a monthly average for the last seven years being added to the bottom of the monthly water usage. Statement of the existence the monthly summary is made. Median number for each month is discussed to be added to the bottom.
February pump house reports are reviewed and discussed. Adding kwh median number from past years will be looked at.
Unemployment Compensation update for Primex has been done.
Supervisors of the checklist are discussed. Adam Leiser makes a motion to pay each Supervisor $275. Kathy Koziell seconds. Discussion on Madison elected officials working for VDOE and the amount of work done by the Supervisors during the meeting. Motion passed 2-0.
5. Accounts Payable
Checks and invoices are reviewed and discussed. Adam Leiser discusses Paychex as payroll service and expense paid. Review of cell phone charges is done. Finance Committee will look into options. Adam Leiser makes a motion to approve the manifest in the amount of $122,737.57. Kathy Koziell seconds. Motion passed 2-0.
6. Minutes
Send revised minutes of March 9 and March 12 to Board for review prior to approval.
7. Commissioners Reports
Adam Leiser has covered his topics.
Kathy Koziell has covered her topics.
8. Signature Items
Adam Leiser makes a motion to sign the letter to Charles Smith. Kathy Koziell seconds. Discussion on alert for storm Sunday. A great job was done in getting the roads cleared by the crew. Mary Alice Lapoint recommends an additional statement regarding the status of the trucks be added. Letter will be signed independently out of service. Motion passed 2-0.
Adam Leiser makes a motion to sign the response to Mark Graffam regarding State DOT push back of snow. Kathy Koziell seconds. Motion passed 2-0.
Adam Leiser makes a motion to sign the letter to State DOT Supervisor Todd Nason for pushing back the snow. Kathy Koziell seconds. Motion passed 2-0.
Adam Leiser makes a motion to sign PO 286 in the amount of $825 for grader chains. Kathy Koziell seconds. Motion passed 2-0.
PO 287 in the amount of $1,000 for plumbing needs of the DPW bathroom is reviewed. Adam Leiser outlines that this PO should reflect the entire project, not just the plumber. PO will be updated and presented for signature.
Adam Leiser makes a motion to sign PO 288 in the amount of $1,000 for changing the pressure reducing valve (PRV) in the Upper Lakeview/Rigi PRV pit. Kathy Koziell seconds. Adam Leiser outlines that the valve could not be changed and will be done after snow melt. Motion passed 2-0.
Adam Leiser makes a motion to sign PO 289 in the amount of $1,536.82 for the 1500-hour service on the road grader. Kathy Koziell seconds. Motion passed 2-0.
Adam Leiser makes a motion to sign PO 290 in the amount of $200 for review of the F-550 by Albany Auto. Kathy Koziell seconds. Discussion on possible change of location to have the truck reviewed is held. Kathy Koziell recommends Stan’s Auto. Board is informed that PO can be updated to reflect any change in location. Motion passed 2-0.
PO 291 in the amount of $2,000 for engineering assistance for the Water Committee is reviewed. Adam Leiser recommends holding this PO.
Adam Leiser makes a motion to sign PO 292 in the amount of $4,000 for two loads of salt. Kathy Koziell seconds. Motion passed 2-0.
9. Correspondence
Granite State Analytical has sent the monthly pH testing. System pH is good.
M Perrachon letter from late January is read aloud. Statement of ledge on a lot in the area of 57 Oak Ridge Road. Adam thanks Nancy for admitting a mistake in delay of receipt of the letter by the Board. Discussion on responding to this letter is held. Letter to resident will be drafted. Discussion continues. Short letter apologizing for delay and stating new mishes who will look into this will be done. Discussion on updating employee handbook is held. Sending letter to legal for review is done. Adding a time stamp for the office to use may be considered. Letter will be drafted for Tuesday.
10. Scheduled Appearances
11. Public Comment
Jay Buckley is working on volunteers for DPW bathroom update. Jay will review the area tomorrow to obtain the scope of the project.
Jay Buckley discusses going to Madison Planning Board regarding the tower updates proposed by the Sheriff’s office. At 120 feet, the updated tower will be visible. Madison Planning Board will be checked with. Sheriff will be checked with on time line for work at the tower site.
Mary Alice Lapoint thanks Adam and Kathy for stepping up to become Commissioners. Greyson Merrill and others present thank the entire team, Commissioners and employees for their work to benefit the VDOE.
Adam Leiser will write a thank you to Madison DPW for their help with the last storm
Adam Leiser states that during this transition time, everyone has been helping out. Though transition from Commissioners with many years of experience to new Commissioners will be unsettling, the cooperation of all employees has been beneficial.
Adam Leiser outlines Nancy can leave at noon next Monday due to additional hours worked the last two weeks. Adam thanks Nancy for her perseverance through this transition.
12. Other Business
At 10:13 pm Adam Leiser makes a motion to adjourn the meeting. Kathy Koziell seconds. Motion passed 2-0.
Respectfully submitted,
Nancy E. Cole
Administrator