Village District of Eidelweiss
Communications Committee Meeting
April 8, 2019 - 5:00 PM
APPROVED MINUTES
The Communications Committee met on Monday April 8 2019 at 5 PM at the District Office. Present are committee members Erin Laplante (EL), Michael Dolan (MD), Kathy Koziell (KK) and Paula Doyle (PD). Other attendees: Jay Buckley. The meeting was not videotaped.
At 5:02 PM, Chairman PD calls the meeting to order.
PD makes motion to approve agenda. KK seconds. Motion passes 4-0.
KK makes motion to approve minutes from 3/25/19 meeting. EL seconds. Motion passes 4-0.
PD notes that Andrew Harteveldt has resigned from the committee due to personal work obligations. All agree that Committee is open to taking on another member if someone volunteers but there is no need to actively recruit someone. Committee anticipates that a group of 4 should be sufficient for the time being.
Update from Commissioner KK on Board of Commissioners meetings & activities:
Public Hearing update – revised beach & highway/parking ordinances were reviewed. Info to public will be included in an email that will be sent out this Friday 4/12 that will also include canoe/kayak rack registration and request for volunteers to rake beaches this summer. Discussion also on posting the newsletter at the mailboxes for people who don’t get emails. Jay Buckley (JB) suggests adding a poster board to bulletin boards that would draw attention to “This Month’s Newsletter”. JB also said that he will be fixing the boards when the volunteer project to re-shingle the mailbox roofs was done this spring or summer. All agreed that next steps on creating a dedicated space for newsletter could wait until project completed this spring or summer.
Insert for Water Bill was done and so far 4 new people had signed up for emails.
PD informs committee that website updates were not done yet because she had not received login credentials. She is following up with Nancy Cole this week.
Correspondence from JB is distributed and he provides a verbal overview. He suggests that there are people with incorrect information who speak at meetings and therefore he reiterates the importance of disseminating factual information. He suggests 4 ideas in his email. 1-Posting newsletter at mailbox boards which was already discussed, 2-asking local social media sites to post newsletter (all agree that those of us on the committee can post the VDOE website link to the newsletter ), 3-Having Commissioners present to the public quarterly and 4-Mail a newsletter to property owners once a year (this is not discussed).
PD makes motion that the Committee recommend to BOC that they hold a public meeting followed by a lunch BBQ this summer to provide an update to the public on the budget, warrant articles and projects. KK seconds. Motion passes 4-0.
Beach Signs– PD will be work on this for next meeting.
April Newsletter is discussed. Target next mtg for final review to distribute later that week pending BOC approval.
Committee Status – need update from water committee.
3rd Commissioner Status TBD
Madison Dog Licensing –– was in March but will include in April also.
Opening/Use of Lodge – weather dependent on opening. PD brings up need for insurance binder to use. Will ask BOC at their meeting on Tue 4/9 so that clear information is provided in the newsletter.
Madison Warrant Article Implications – hold til June/July when tax bills are due.
Bridge Work on 16 – have drafted based on InfoBoard posts.
Info for Summer Rentals –EL provided updated poster document this week. PD reads statement drafted for newsletter and will include the 1 page ‘poster’ with newsletter for draft review.
EPOA Input – KK states that BOC has reached out to EPOA but is not clear yet on key contact person and nothing has been received yet to include in newsletter.
Water levels in ponds – KK shares request received from Mike Smith that he continue to monitor and make recommendation on water levels due to his proximity to loon nest. Discussion also on information about water testing is reviewed – will include information in newsletter seeking volunteers.
KK suggests also including info on the QuickBooks upgrade that has been accomplished.
JB asks about paying water bills online. KK says that QuickBooks provides for this option and will implement in 2020.
JB also asks that newsletter include information and request for volunteers for the mailbox project.
KK also asks to include information on the updated ordinances and the request for volunteers to rake beaches. She is planning to review this with the BOC at meeting tomorrow and will provide update.
MD presents revised goal statement for Committee.
Goals: Restore confidence in the BOC by improving property owners awareness of what is happening in the district enabling the BOC to develop and pass important warrant articles. PD makes motion to adopt this goal statement for the committee. EL seconds. Motion passes 4-0.
Next meeting is scheduled for Tuesday, April 23 at 5 PM at the office
6:28 PM: PD makes motion to adjourn. MD seconds. Motion passed 4-0.
Respectfully submitted - Paula Doyle (Chairman)