2019-04-23 Communications Committee Meeting

Village District of Eidelweiss

Communications Committee Meeting

April 23, 2019  -  5:00 PM

APPROVED

The Communications Committee met on Monday April 23, 2019 at 5 PM at the District Office.  Present are committee members Erin Laplante (EL),  Kathy Koziell (KK) and Paula Doyle (PD).  The meeting was not videotaped. 

At 5:04 PM, Chairman PD calls the meeting to order and makes motion to approve agenda.   EL seconds.  Motion passes 3-0.

PD makes motion to approve minutes from 4/8/19 meeting.  EL seconds.  Motion passes 3-0.

Update from Commissioner KK on Board of Commissioners meetings & activities: 

No news to report that affects communications with the exception of edits to the April newsletter draft that was circulated.   A public hearing has been added for Saturday June 1 which is a day/date change versus previously discussed day/date to accommodate more weekend and part time residents.  The hearing will be used to gather input on the recent beach and highway/parking ordinance changes.  PD suggests recommending to the BOC that a public meeting be held immediately following the hearing on the same date to review status of major projects and the budget.  It can also be used to gather input from residents on any other issues they’d like to discuss.  All agree to make this recommendation to the board.  The draft newsletter for April will be revised to make this change assuming BOC agrees with the recommendation. 

Other minor changes to the newsletter include a revision on Valley Pride Day details and the section on request for volunteers.  Also update was added for the water committee.

KK to forward revised newsletter to PD for final updates.  PD to forward to office and KK by Wednesday night (4/24) for review and approval by BOC at their Thursday 4/25 meeting.

PD informed committee that she has received login credentials for district website but has yet to make any updates or recommendations on changes.  Also drafted email for office and assisted Nancy Cole in finalizing the form for canoe/rack registration which was sent out since the last meeting and by all accounts, appears to be working well. 

PD distributed copies of current and proposed beach signage to accurately reflect current ordinance.    Discussion followed to include “of any kind” after “No Smoking” to address questions raised at recent BOC meeting about vaping.   PD to revise proposed signage and forward to office and KK for discussion at 4/25/19 BOC meeting.

May Newsletter is discussed.    KK suggested including information about Home Assessments per a discussion with someone at Madison Town Hall who told KK that 25% of homes in Madison would be assessed this year.  No final agreement reached on whether to include or not. 

No Public Comment or Scheduled Appearances.

Next Meeting Scheduled for Tuesday May 7 at 5PM at the office.

6:05 PM:  PD makes motion to adjourn.  KK seconds.  Motion passes 3-0.

Respectfully submitted - Paula Doyle (Chairman)