May 23, 2019

Water committee                 

Members present Ian Hayes, Larry Leonard., Adam Leiser, Larry Sodano by phone until 10am, Tim Hughes

Absent was board member Jay Buckley

No public attended

Call to order: 9:11am Larry Leonard

Motion to approve agenda – Adam – second Larry – vote 3-0

Motion to call Larry S to join by phone – Adam – second Larry – vote 3-0

Larry Sodano joined the meeting

Motion to approve the minutes from last meeting – Adam – second Larry – vote 3-0 with Larry S abstaining

PRV installed 10 days ago on Upper Lakeview – seems to be successful

Transducers to go out on that zone this weekend to see range of ratings so further adjustments can be made – happens easily

Next week we should know if the PRV was successful in solving the high pressure problem on Upper Lakeview

Total cost was roughly $1200-$1500

Ian to send work order to Nancy – was Nancy supposed to give that to Ian?  There seems to be a breakdown in the work order process.

New meter to be installed at DPW in mid-June

Avoid adjusting pending work orders.  Instead, new work order to be created as needed.

Leak found at 37 Interlaken – notified by home owner on May 20^th – unknown at this time how big it was.  Water has been shut off – Curb-valve to house is where leak is located.

This section of water pipe is the biggest problem – probably 1-1 1’/2 miles – Middle shore/Interlaken to Middle Shore/West Bergamo?  Ian to email office the exact intersection.  West Bergamo may be wrong cross street.

22 Appenvel has contacted Ian for replacing service line – date tbd

Work orders coming through BOC meeting this evening

Water was in the lower level of the house mentioned in one of the work orders.

Leak detection is a big issue for Ian

Price from Jones and Beach is comparable to Dubois and King estimate

Motion by Larry L – recommend to the commissioners that they have a phone call with Chris Albert to ask a series of questions.  Adam seconds

Discussion: group calls can be cumbersome according to Ian.  Ian says have a list of questions prepared ahead of time.  Adam agrees and says having emailed questions is better for transparency and accuracy purposes.  Larry S. agrees --- vote -0-2-2 motion denied

Motion by Adam – write a series of questions for Chris Albert to answer via email.  Larry L seconds. Vote 3-0-1

What is the hourly rate for each of the crafts/employees?

What is the audited overhead rate?

More questions to be determined before the next water committee meeting.  Questions to be submitted to Larry L by 5pm on 5/28/19.  Larry L. will then distribute to the rest of the committee.

BOC to be told that water committee is reviewing Jones and Beach proposal and will have a list of questions for them after the next water committee meeting.

Walk through between Ian and Larry L of DPW to discuss upgrades.  Adam recommends that Kathy Koziell be included on this walk through.  Initial walk through to be done without electrician. 

Lee Carroll wrote up a recommendation of work to be done.  Electrician priced out this job during the last Board of Commissioners and work needed is to be verified.  Multiple bids had not been done previously.  It will be done now.

Ian and Larry L to schedule with Kathy and then inform the office.  The three of them will walk through the electrical upgrade projects and make a recommendation to the BOC.

Documentation of inventory done 5(ish) years ago is missing

Jay thinks there is a map in the office from Avitar that outlines curb stop valves and possibly isolation valves.  Ian doesn’t think this exists. 

Motion by Larry L:  recommend that the commissioners allow Larry L and Ian to get together to create a plan to isolate leaks in the long term regarding different sections within the VDOE.  Second by Adam

Discussion:  Ian asking is this to have a preliminary valving clusters, location of pits, etc… to then be able to make another recommendation to the BOC.    This would be a low priority.  Vote -0-2-1.  Motion fails.  Item to remain on water committee action list.

Larry L and Adam to work on SRF by Tuesday, May 28^th at midnight

Next meeting 5/29 at 11am – Ian to be called and consulted with questions

Ian says it’s important to have a set, once a month meeting.  Adam agrees.

Did the BOC make a motion and approve the motion to request monthly updates from Ian Hayes? 

Motion to adjourn – Adam – second Larry L.  – vote 3-0 – 10:15am