2019-06-27 Water Committee Meeting DRAFT

Water committee - June 27, 2019

Ian Hayes, Larry Leonard, Adam Leiser

Motion by LL to call meeting to order – Adam second – yes 3-0

Motion to approve agenda LL – Adam second – yes 3-0

Ian updates on open work orders

Curb valve issues on July 8th – one box being replaced and one valve being replaced – notice of water outage will be sent – unknown time frame but less than one day

This is VDOE expense

Badger meter install on July 15th – should come in this week – that’s at DPW well – no water outage

Leak detection week of July 15th – using Granite State

Grant money available for leak detection – must apply – Ian recommends not applying

Reasons: stipulations with leak detection and correction plan

Adam asks if we should at least apply and then not have to take?

Larry says this was looked into four years ago and didn’t support applying for grant because we didn’t meet requirements

Committee didn’t support further evaluations of grant possibilities

Adam says that if the committee doesn’t want to discuss, the BOC may order the committee to discuss

Granite State has no stipulations and is virtually a free resource

Larry says Jay supports us looking into our own leak detection equipment

Adam motion: to have Larry and/or Jay review and make a recommendation for leak detection equipment that would eventually go to voters as a warrant article.  Second Ian – vote 2-1 (Larry voted no)

22 Appenvel Way is not done with line replacement but they have hired someone and they are working on it.    Ian explains that since it’s not an active leak more time is normally given.

Questions for Ian on recommended work list:

Larry reviewed quotes – Larry suggests it gets requoted.  Ian agrees

Committee recommendation: go forward with getting quotes at DPW and summit

Ian doesn’t like soliciting bids on work that won’t get done.  Adam is in agreement but states he’s only one commissioner.  Adam tells Ian to inform potential bidders that money is available.

Work recommended to be bid is as follows:

What Lee Carrol put together for a spec sheet

Commissioners will have to approve this during the next meeting

List of materials to be used isn’t available

Ian and Adam support telling potential bidders what we want and then having them bid so it is apples to apples --- do we need to make a drawing?  Ian thinks a spec sheet will be needed for bidding and also for historical records --- We don’t know if Lee Carrol can do this.  Chris Albert could

How much will drawing cost?

Can a new grate and a new sink be allocated to the electrical upgrade allocation based on safety?

Could this come from a water repair CRF?

Adam says that he’s concerned about the budget.

Adam motion to discard the soda ash tank and pallet of bags of soda ash – no second

Transducers in wells – lightning protection should be done prior to changing transducers in DPW well

Adam asks - Is lightning protection on Lee Carrol report?  If it’s not, it must be added and this should be part of the electrical upgrades.  Answer is “yes”.  Surge replacement is item #10.

Adam updates Reinach tank information – Entire circle is to be clear cut.  Surveying done at the top of the hill.  Chris Albert wants a 10 foot wide path immediately to borings.

We need confirmation that entire circle is district owned.  Nancy says it is.

Private work done on Reinach resulted in some pins being pulled from the ground

Borings to be installed July 3rd.

VDOE is to get copies of all work.  A project plan is needed.  Ian suggests having our office call Jones and Beech office to get moving on a project plan.

How do we get clear cut most affordably?

Larry to send a name and number into the office for possible free tree removal.  603 986-0482

Review of meeting minutes

Chocorua to be on hold to next meeting or beyond

Motion to adjourn Adam – second Larry vote yes 3-0