VILLAGE DISTRICT OF EIDELWEISS

Commissioners Meeting             

September 13, 2019 DRAFT

The Board of Commissioners met at 9:00 am on Friday, September 13, 2019.  In attendance were Commissioners Adam Leiser and Kathy Koziell.        

At 9:07 am Commissioner Adam Leiser calls the meeting to order.   

Adam Leiser makes a motion to call Jay Buckley.  Kathy Koziell seconds.  Motion passed 2-0.  Commissioner Jay Buckley joins the meeting by phone.    

The application for the Drinking Water/Groundwater Trust Fund is reviewed and discussed.  Adam asks Jay for feedback on the document.  Jay outlines public entity, not private as marked on the application.  Jay questions amount requested.  Adam outlines that amount requested is for approved amount plus the amount requested from the State.  Dollar amount requested is half of what VDOE raised.  Discussion on trust fund as offset to cost of tank, not addition to it.  Discussion on process of developing the numbers on the forms.  Jay Buckley discusses approved project at $870,000.  Other upgrades are separate; total of needed upgrades is more than amount listed.  Project information outlines Reinach tank.  Adam states in broad sense, loop feed loans could include other lines.  Jay Buckley states stay with amount approved.  Warrant article states authority to apply for $869,400.  Adam Leiser states disagrees; thinks amount can be changed to the $1,305,000 shown on application.  Nancy Cole states this is beyond authority approved if funds are for Reinach tank.  Adam Leiser outlines future approval by voters may or may not be gotten and does not want to risk funding.  Jay Buckley states stay with approved project.  Adam reiterates funds should be above and beyond Reinach tank, not as an offset.  Jay Buckley no longer on phone to allow for a call to engineer Chris Albert.  Adam Leiser makes a motion to call Chris Albert.  Kathy Koziell seconds.  Motion passed 2-0.  Chris states funds requested above and beyond current approval.  Chris reviews adding PRV’s, isolation valves and pipe replacement to project description.  Discussion on requesting a lower amount is held.  Adam Leiser outlines ability to take care of priorities for the water system; for $250,000 priorities 1 – 2 and 4 could be done.  Discussion on future funds and uncertainty of approval.  Task 3 is pipeline replacement.  This will need separate funding going forward.  Requesting $350,000 is discussed.  Adam questions if all or nothing or is there option for partial.  Chris outlines that Trust does not have an appeal provision.  Chris outlines $250,000 would be 25%; this is a good ratio for requesting grant funds.  Holding a special meeting for allowing expenditure of the funds is discussed.  Holding for Annual Meeting is discussed as proper procedure for obtaining authority to expend. 

Adam Leiser makes a motion to call Jay Buckley back.  Kathy Koziell seconds.  Motion passed 2-0.  Jay rejoins by phone.  Kathy summarizes show State we have the awarded funds and CRF funds, maximize ratio for showing skin in the game.  Lowering amount will increase chances of receiving award.  Project description will be increased to show other needs.  Adam states $250,000 is good amount to get other projects completed.  Jay outlines taking a chance for funding is good.  Adam recommends $295,000 for application amount.  Adam Leiser makes a motion to request $295,000.  Kathy Koziell seconds.  Motion passed 3-0.  Adam Leiser motion allow Chris Albert to submit for VDOE.  Kathy Koziell seconds.  Motion passed 3-0. 

Adam Leiser calls Chris Albert back.  Adam Leiser allowed talk to Chris.            

At 9:50 am Kathy Koziell makes a motion to adjourn the meeting.  Adam Leiser seconds.  Motion passed 2-0. 

Respectfully submitted,

Nancy E. Cole

Administrator