VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
September 28, 2019
The Board of Commissioners met at 9:00 am on Saturday, September 28, 2019. In attendance were Commissioners Adam Leiser, Kathy Koziell and Jay Buckley. Also in attendance was Madison Fire Chief Richard Clark and Deputy Chief Dave Cribbie along with several residents.
Meeting was taped for Madison TV by Tim Hughes.
At 9:05 am Commissioner Adam Leiser calls the meeting to order.
1. Agenda
Adam Leiser makes a motion to approve the agenda. Jay Buckley seconds. Motion passed 3-0.
Scheduled Appearance
Fire Chief Clark discussed his concern with the new Dam Management Policy regarding the potential low water levels. Did testing Thursday night and found leak in the head of the hydrant at Boulder Beach,and will repair. 4 hydrants overall had been damaged in the Town of Madison by plows. Adam Leiser stated that district has 3 – 10” boards in. Gloria Aspinall stated that DES recommended 1- 10” removed for flow to prevent mosquitos. VDOE did drop 2” to keep some flow. Deputy Fire Chief states that they need access to water below the ice for a fire source. Their inspection of the dam seemed to have about 18” over the hydrant pipe, 20” would be preferred. Gloria states that for fall drawdown we usually take out 2- 10” boards but sometimes only 1-10” board. Fire Chief said to leave as is and hope for rain.
Fire Chief Clark would like to review after Columbus Day weekend when we start fall draw down.
Motion made by Adam Leiser to contact Mike Smith, Ralph Lutjen, Kelly Robitialle to review past practices. Jay Buckley seconds. Motion passed 3-0.
Deputy Chief Cribbie stated that last year the level was 18” over the strainer.
Minutes
8/24/2019 minutes
Discussion on whether there was an actual vote on motion for acceptance of the Little Library donation to the VDOE. No one was sure.
Jay Buckley makes a motion to accept the Little Library donation. Adam Leiser seconds. Motion passed 3-0
Adam Leiser makes a motion to accept the 08/24/2019 minutes. Jay Buckley seconds. Motion passed 3-0
Adam Leiser spoke to a paving contractor regarding paving of Eidelweiss Drive. After review the recommendation was that “we should reclaim the road and do a 2 1/2 inch binder and then a 1 1/2 inch top coat for roughly $170,000”. This is outlined in an email sent to the office on 9/27.
Kathy Koziell went thru the presentation slides with Adam Leiser and removed some of the comments to make the slides less wordy.
Adam Leiser begins by saying that all questions will be answered if we don’t have the specific answer Jay Buckley will be making a list of all unanswered question. The BOC will prepare a document with answers to those questions
Adam presents a spread sheet to the board that shows annual payments and number of years if we financed projects going forward.
At 9:33am Adam Leiser makes a Motion to enter non-public session pursuant to RSA 91-A:3,II(a) employment matters. Jay Buckley seconds. Adam Leiser yea, Kathy yea and Jay Buckley yea. Motion passed 3-0
At 9:50 Adam Leiser makes a motion to exit non-public session and resume public session. Jay Buckley seconds. Motion passed 3-0.
10am presentation begins – 20 attendees
Jay Buckley has detailed list of questions and comments during the presentation which have been sent to the office
At 12 noon Kathy Koziell makes a motion to adjourn. Jay Buckley seconds. Motion passed 3-0
Respectfully submitted,
Kathy Koziell
Commissioner