VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
Thursday January 7th, 2021
The Board of Commissioners met at 9:02 am on Thursday January 7th, 2021.
In attendance was Commissioners Jay Buckley (by Phone), Kathy Koziell (by Phone), Paula Doyle (by phone), Kelly Robitaille DPW Foreman, and Donna MacKinnon taking minutes. Dinah Reiss, Treasurer & Robert Ingram, Moderator called into the meeting. One resident Larry Sodano called into the meeting. The meeting was not filmed but residents could call into meeting via conference call.
At 9:01 am Commissioner Jay Buckley calls the meeting to order.
1. Agenda
Jay Buckley makes a motion to approve the Amended Agenda of 1/7/2021. Seconded by Kathy Koziell. Motion Passed 3-0.
2. DPW Report
Discussion of Driveway Permit for 7A Jungfrau.
Paula Doyle makes a motion to approval for Driveway for Construction for 7A Jungfrau with conditions to have a negative pitch and a 15’ X20’ culvert is required. Jay Buckley seconded. Motion Passed 3-0.
Discussion of Ford 550-Jay Buckley asks about the appraisal of the truck. Donna MacKinnon states she reached out to the appraiser and should hear back by the end of the week.
Kathy Koziell asks Kelly Robitaille about proposed budget items.
Discussion of Chocorua View reclaim-Kelly Robitaille has a previous estimate for $37,400. from Bryant Paving and reached out to Bryant Paving to see if the estimate is still good for this year for proposed budget.
3. Administration Report
Discussion of Lead & Copper letters to be sent out to homeowners-Letters will be sent out to the homeowners whose houses were tested with the results.
Discussion of 70 Appenvel Way property for water hook up-Ian Hayes sent an email to the office that there was a bleeder at the end of the road. Jay Buckley thinks there would be no water at the property. Discussion of the draft letter that Paula Doyle drafted for water hook up for new property owners. Office to send out letter to home owner inquiring about water hook up.
Discussion of Bob Boyd’s email regarding building codes-BOC thought this was a great information letter and Kathy Koziell will tweak Bob Boyd’s letter then post both the building codes and water hook-up draft letter for information for new homeowners to the website.
Discussion of Dawson driving excavator on District Roads-Kelly Robitaille stated there was no damage to the asphalt roads. Excavator was driven twice on District roads. The BOC asks the office to send out fine letter as asked at last week’s meeting to Dawson.
Discussion of Catherine Bardowlski email regarding DPW plowing.
Discussion of Mark Graffam email of boulder.
Discussion of procedure of Correspondence to the office-BOC asks the office to forward all correspondence to the correct Departments. Not all correspondence has to be added to the Agenda.
Discussion of Catherine Deyoe payroll proposal-Kathy Koziell and Paula Doyle supports Catherine Deyoe proposal.
Paula Doyle makes a motion to approve Catherine Deyoe payroll proposal. Jay Buckley seconded. Motion Passed 3-0.
Jay Buckley makes a motion to approve the minutes of 12/29/2020. Paula Doyle seconded. Motion Passed 3-0.
Jay Buckley makes a motion to approve the minutes of Non-public 12/29/2020. Paula Doyle seconded. Motion Passed 3-0.
Jay Buckley makes a motion to approve the minutes of 12/31/2020 with motion change of Dawson letter. Paula Doyle seconded. Motion Passed 3-0.
Jay Buckley makes a motion to approve the minutes of 1/6/2021. Kathy Koziell seconded. Motion Passed 3-0.
Discussion of small claims.
Discussion of water shut off letter-Kathy Koziell will draft.
4. Water Project Report
Brad Jones from Jones & Beach calls into meeting. Discussion of disbursements ensues, Brad Jones corrected the disbursements and waiting to hear back from Rick Skarinka with an approval. Then forward disbursements back to the District for signature. Discussion of J&B outstanding invoices, Brad Jones states they can wait to be paid until after we receive our payments from the State. Discussion of Contract #6 overage Brad Jones has re-allocated the overage into the correct contract accounts.
Discussion of Dawson’s winter shut down letter-Bard Jones has reached out to Dawson 8 or 9 times. Brad Jones states that Jake Dawson acknowledges that he needs to send a letter. Brad Jones will reach out again to Jake Dawson for a winter shut down letter for Rick Skarinka.
Brad Jones questions if anything else is outstanding. Jay Buckley states that the site is buttoned up for the winter.
5. Signature Items
Jay Buckley makes a motion to approve the Manifest of 1/6/2021 5 checks for $19,472.72. Kathy Koziell seconded. Motion Passed 3-0.
Discussion of Annual Meeting-Jay Buckley states the NHMA is updating the handling of Annual Meeting, things keep evolving due to COVID. Once the BOC gets clarification the information letter will be posted. Bob Ingram discusses the letter that was drafted would like clarification on the voting ballots. Kathy Koziell states that the Budget Hearing will be virtually held January 27, 2021. A letter will go out to registered voters with all information of Annual meeting. Paula Doyle states for the absentee ballot it will just have the officers on it.
Discussion continues of how the virtual Annual Meeting will be held. The Budget Hearing will be held, the next meeting will be the 1st informational meeting with the final warrant and take voters response. The 2nd meeting will be the deliberative meeting giving the voters to voice their opinions. At the end of the 2nd meeting the BOC will have to decide how to amend & finalize the Warrant Articles at the end of the meeting. Kathy Koziell discusses the Microsoft Teams options for the public. The BOC will work on draft letter for information. Kathy Koziell will reach out to Andrew Harteveldt for help with Microsoft Teams. Discussion ensues on how to run the Annual Meeting with also a possibility of drive thru voting for meeting. Paula Doyle states the newsletter should include the Annual Virtual Meeting information. Dinah Reiss asks that the checklist ladies be kept in the loop.
6. Commission Reports
Jay Buckley
Discussion of the Asset Management Grant-Jay Buckley states that the District has been approved for the grant. It will be a Warrant Article for the Annual Meeting. Larry Sodano discusses the revitalizing of the Asset Management committee. Jay Buckley discusses the sole purpose for the grant for a third party to do asset management mapping. The money if approved at Annual Meeting will come out of the unassigned fund.
Discussion of selling the lodge takes place.
Discussion of transferring funds $5,500. for the DPW water line to come out of the water line extension fund.
Discussion of the Monadnock bill for $1,250 to come out of CRF.
Kathy Koziell
Discussion of the 2020 Budget she will work with the office.
Discussion of the proposed 2021 Budget-the BOC will have a meeting Tuesday 1/12/2021 at 9:00 am.
Discussion of closing the 2020 books.
Jay Buckley makes a motion to close the books on January 31, 2021 for bills for 2020. Kathy Koziell seconded. Motion Passed 3-0.
Paula Doyle
Paula Doyle asks the office to reach out to our vendors for 2020 Invoices.
Discussion of Draft letter for Water Hook Up fact sheet. Kathy Koziell was clean up the draft.
Jay Buckley makes a motion to approve letter drafted by Paula Doyle & Kathy Koziell for Water Hook Up fact sheet. Kathy Koziell seconded. Motion Passed 3-0.
5. Correspondence
None
6. Public Comment
Dinah Reiss will fill out money transfer form for $5,500 for the BOC to approve.
Jay Buckley states the date of April 6th for filling out the Asset Management Grant.
Jay Buckley makes a motion to adjourn meeting at 10:45 am. Kathy Koziell seconded.
Jay Buckley withdraws prior motion for adjournment.
Jay Buckley makes a motion to go into Non-Public for RSA 91-A:3, II (b). Kathy Koziell seconded. Motion Passed 3-0.
Jay Buckley makes a motion to come out of Non-Public meeting under RSA 91-A:3, II (b) and return to Public meeting at 10:53 am. Kathy Koziell seconded. Motion Passed 3-0.
No actions were taken during Non-Public meeting.
During Non-Public, Commissioners approved a motion to seal the minutes of the Non-Public meeting.
Jay Buckley makes a motion to adjourn the Public Meeting at 10:54 am. Kathy Koziell seconded. Motion Passed 3-0.
Respectfully submitted,
Donna MacKinnon
Administrator