VILLAGE DISTRICT OF EIDELWEISS

Commissioners Meeting

Saturday January 23, 2021

The Board of Commissioners met by phone at 9:00 am on Saturday January 23, 2021.

In attendance were Commissioners Jay Buckley (JB), Kathy Koziell (KK) and Paula Doyle (PD).

At 9:00 am Commissioner JB calls the meeting to order.   

1. Agenda

Intended purpose of meeting was final review of presentation and budget for budget hearing. 

2.  ADMINISTRATION

JB reported the district’s attorney Chris Boldt had sent notice of a new Emergency Order #83 from the Governor that allows municipalities to postpone all annual meetings until second Tuesday in April, May, June or July.   Discussion held amongst Commissioners on whether to postpone for VDOE.   Lack of major projects that would need to be initiated was cited.  Only potential concern was getting approval on Asset Management spending to match grant if deadline exists for obtaining final grant approval.   PD mentioned that inability of DPW to purchase new leaf blower, if it were to be approved, might require rental in spring of equipment used prior.     

JB made a motion to postpone the Annual Meeting to a later date per Emergency Order #83 assuming agreement from Moderator and Clerk.  PD seconded.  Motion passed 3-0. 

JB to follow up on timing of matching the grant for asset management.

JB to contact Moderator Bob Ingram and KK to contact Clerk Donna MacKinnon following meeting to inform and gather their POV.  If they both agree to postponement, KK to draft and distribute email blast to send ASAP informing community of change.  KK also to post on VDOE website ASAP.

Discussion continued to review final documents and hold as standing drafts until meeting rescheduled.  KK reviewed 2 new slides on Reinach project status.  Revisions discussed.  KK to make update and hold.   Discussion on latest draft of proposed warrant articles.  Wording changes agreed to on Article 5 (brush & tree cutting) and Article 6 (Asset Management).  PD to revise word and powerpoint doc to reflect these revisions. 

JB discussed his phone conversation with Pierce & Wright (P&W) regarding the dam management plan.  Explained that there has never been an emergency plan for our dam because of its prior classification.  It now requires an emergency plan due to the change in classification that was made last year after the inspection which was brought on by citizen complaints and concerns regarding pond water levels.    JB also discussed feedback on P&W and their expertise and the information that Jones & Beach was interested in getting out of the area of water engineering.

Little Loop project discussed briefly with agreement to obtain additional bid on permitting & engineering.  PD suggested we contact Chris Albert and BOC agreed he might be a good resource.  KK to follow up. 

PD discussed her phone conversation with L. Baker regarding district’s need to fill her former position.  She expressed understanding and thanked district for the call.  PD to post job opening on indeed.com in next 2 days and share status with BOC at next meeting.

3.  NON-PUBLIC

PD makes a motion at 10:00 AM to go into Non-Public for RSA 91-A:3, II (L).  JB seconded.  Motion Passed 3-0.

JB makes a motion to come out of Non-Public meeting under RSA 91-A:3, II (L) and return to Public meeting at 10:17 AM.  KK seconded.  Motion Passed 3-0.

During Non-Public, Commissioners approved a motion to seal the minutes of the Non-Public meeting.

4. Adjournment

JB makes a motion to adjourn the Public Meeting at 10:18 AM.  KK seconded.  Motion Passed 3-0.

Respectfully submitted,

Paula Doyle

Commissioner